[Marion County Board of Education Regular Meeting]
[August 10, 2023] [5:30 p.m.]
[Administration Building, 755 East Main Street, Lebanon, KY  40033]

Marion County Public School YouTube Channel:
https://www.youtube.com/channel/UCtaAL3Gj_tEOJq3sdAFCX9A
Attendance Taken at 5:17 PM: 
Present Board Members:   
Mrs. Carrie Truitt 
Mrs. Peggy Downs 
Mr. Joey Lee 
Ms. Deborah Spalding 
Mr. Terry Mills 

I. Call to Order   
Chairperson Carrie Truitt called the meeting to order at 5:30pm  

I.A. Approve/Amend August 10, 2023 Board Meeting Agenda  
Motion Passed:  Approve/Amend August 10, 2023 Board Meeting Agenda passed with a motion by Mr. Joey Lee and a second by Mrs. Peggy Downs.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

II. Pledge of Allegiance/Moment of Silence  
The Pledge of Allegiance was led by MCMS students Hadley Potter and Olivia McCauley. 

III. Communications  
III.A. Public Comment   
No one was present to give public comment. 
  
III.B. Superintendent Report (Attachment #1) 
 
III.C. MCMS Student Presentation   
Students Kaylen Bartley and Ann Hayden Buckler recited the Knight Pledge along with other MCMS students.
Eleanor Stewart shared her 6th grade camp and first day of school experience.
Emma Thompson who placed 3rd in the 4-H Speech State Competition shared her speech.
  
III.D. Attendance/Enrollment/Redistricting Report 
Director of Pupil Personnel Angie Akers reported that today 3156 students are enrolled district wide in Marion County Public Schools. The monthly attendance average for August was 100%. 

III.E. Finance Report   
Director of Operations Scott Spalding gave the financial report for July 2023

IV. Student Support Services  
IV.A. Consider approval of Pay App #19 to Griggs Enterprises in the amount of $633,541.76 for work performed and $128,603.50 to vendors for materials on the Marion County High School project BG # 21-103
Motion Passed:  Approval of Pay App #19 to Griggs Enterprises in the amount of $633,541.76 for work performed and $128,603.50 to vendors for materials on the Marion County High School project BG # 21-103 passed with a motion by Mr. Joey Lee and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

IV.B. Consider approval of Change Order #24 for the Marion County High School project BG # 21-103 in the amount of $814.55  
Motion Passed:  Approval of Change Order #24 for the Marion County High School project BG # 21-103 in the amount of $814.55 passed with a motion by Mrs. Peggy Downs and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

IV.C. Consider approval of Pay App #4 to Griggs Enterprises in the amount of $271,977.75 for work performed and $139,813.25 to vendors for materials on the New Calvary Elementary School, BG 22-052  
Motion Passed:  Approval of Pay App #4 to Griggs Enterprises in the amount of $271,977.75 for work performed and $139,813.25 to vendors for materials on the New Calvary Elementary School, BG 22-052 passed with a motion by Ms. Deborah Spalding and a second by Mr. Terry Mills.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

IV.D. Consider approval of Change Order #5 to Griggs Enterprises in the amount of a credit of $27,620.00 for the New Calvary Elementary School, BG 22-052  
Motion Passed:  Approval of Change Order #5 to Griggs Enterprises in the amount of a credit of $27,620.00 for the New Calvary Elementary School, BG 22-052 passed with a motion by Mr. Terry Mills and a second by Mrs. Peggy Downs.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

IV.E. Consider approval of Pay App #2 to Haire Construction, LLC in the amount of $52,434 for work performed on the six Outdoor Classrooms project BG # 22-328  

Motion Passed:  Approval of Pay App #2 to Haire Construction, LLC in the amount of $52,434 for work performed on the six Outdoor Classrooms project BG # 22-328 passed with a motion by Mr. Joey Lee and a second by Mrs. Peggy Downs.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

IV.F. Consider approval of BG-1 for Marion County High School Gym Roof Replacement in the amount of $452,700 BG#24-047  
Motion Passed:  Approval of BG-1 for Marion County High School Gym Roof Replacement in the amount of $452,700 BG#24-047 passed with a motion by Ms. Deborah Spalding and a second by Mr. Terry Mills.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

IV.G. Consider approval to declare an emergency to address water penetration to the exterior of Glasscock Elementary 
Motion Passed:  Approval to declare an emergency to address water penetration to the exterior of Glasscock Elementary passed with a motion by Mrs. Peggy Downs and a second by Mr. Joey Lee.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

IV.H. Consider approval to request a finding to the current District Facilities Plan  
Motion Passed:  Approval to declare an emergency to address water penetration to the exterior of Glasscock Elementary passed with a motion by Ms. Deborah Spalding and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

IV.I. Acknowledgement of field trips   
MCHS FFA to Rising Sun Leadership Conf.- 9/15/23-9/16/23
MCHS FFA to National FFA Conf. in Indianapolis- 11/1/23-11/3/23
MCHS FFA to Murray State University- 11/16/23-11/17/23  

V. Student Learning & Support Consent Items  
Motion Passed:  Approval of all consent agenda items VI A-L passed with a motion by Mr. Joey Lee and a second by Mrs. Peggy Downs.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.A. Approval of minutes 
Regular Meeting Minutes- July 13, 2023 

V.B. Approval of payment of bills as presented  

V.C. Approval of school fundraisers   
WMES- World's Finest Chocolate
LES- World's Finest Chocolate
LES- Strawbridge Portraits
LES- PTSO Fundraisers 
CES- Candle Fundraiser
  
V.D. Approval of Driver Approval Agreement  
Toby Tungate, Jackie Flanagan and Thomas Cameron 

V.E. Approval of 2023-24 Migrant Education Grant Application for $249,039.00  

V.F. Approval of FY23 Memo of Agreement of Gear Up Ky 4.0 Yr. 6 Grant for $10,988  

V.G. Acceptance of donation to MCHS from Kentucky Cooperage Company for $10,000.00   
KY Cooperage is sponsoring the MCHS Football Bowl on 8/26/23 

V.H. Approval of leave without pay for Stephanie Cissell from 8/1/23 through 9/29/23  

V.I. Approval of leave without pay for Callah Kimball on 9/8/23
  
V.J. Approval of leave without pay for Shelby Mize from 9/21/23 through 10/10/23 
 
V.K. Approval of leave without pay for Bethany Purdom from 8/14/23 through 9/22/23
  
V.L. Approval of leave without pay for Kaylynn Rothacker from 8/9/23 through 9/15/23  

VI. Acknowledgement of Personnel Actions (Attachment #2)  

VII. Adjournment  
Motion Passed:  Adjournment of the meeting at 6:11 p.m. passed with a motion by Mr. Terry Mills and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

_____________________________________
Chairperson

_____________________________________
Superintendent