[Marion County Board of Education Regular Meeting]
[July 13, 2023] [5:30 p.m.]
[Administration Building, 755 East Main Street, Lebanon, KY  40033]

Marion County Public School YouTube Channel:
https://www.youtube.com/channel/UCtaAL3Gj_tEOJq3sdAFCX9A
Attendance Taken at 5:27 PM: 
Present Board Members:   
Mrs. Carrie Truitt 
Mrs. Peggy Downs 
Mr. Joey Lee 
Ms. Deborah Spalding 
Mr. Terry Mills 

I. Call to Order 
Chairperson Carrie Truitt called the meeting to order at 5:30pm 
 
I.A. Approve/Amend July 13, 2023 Board Meeting Agenda 
Motion Passed:  Approve/Amend January 01, 1999 Board Meeting Agenda passed with a motion by Mr. Joey Lee and a second by Mrs. Peggy Downs.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

II. Pledge of Allegiance/Moment of Silence   
The Pledge of Allegiance was led by Chairperson Carrie Truitt. 

III. Communications
  
III.A. Public Comment   
No one was present to give public comment. 

III.B. Superintendent Report (Attachment #1) 
 
III.C. 2023 Data Security Presentation 
Director of Federal and State Programs and Technology Rebecca Emmons and former Director of Pupil Personnel and Technology Tim Lyons gave the 2023 Data Security Presentation. 

III.D. Redistricting Update   
Director of Pupil Personnel Angie Akers and former Director of Pupil Personnel Tim Lyons gave a redistricting update. 

III.E. Finance Report  
Director of Operations Scott Spalding gave the financial report for June 2023

IV. Student Learning Services  
IV.A. Superintendent Brady's Summative Evaluation Statement (Attachment #2)  
The Marion County Board of Education has completed its first annual evaluation of Superintendent Chris Brady for the 2022-2023 school year. We, as board members, commend Mr. Brady on a strong first year as the leader of Marion County Public Schools. Superintendent Brady has exhibited outstanding leadership in ushering our district through multiple construction projects. He also shone as a strong advocate for our community with legislators and state leaders. The evaluation focused on two of the seven standards of performance - Instructional and Human Resource Leadership. Superintendent Brady successfully met expectations in the area of Instructional Leadership; exceeded expectations for Human Resource Leadership; and, exceeded expectations for overall leadership and performance. The Marion County Board of Education wants to maintain a strong focus on academic achievement and will work with Superintendent Brady to establish goals for district improvement and growth. We cannot imagine a stronger person to lead our district in the pursuit of academic excellence for years to come. 
 
IV.B. Adoption of Superintendents Written Summative Evaluation as required by KRS156.557 (6)(b)  
Motion Passed:  Approval of Adoption of Superintendents Written Summative Evaluation as required by KRS156.557 (6)(b) passed with a motion by Mr. Joey Lee and a second by Mrs. Peggy Downs.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

IV.C. Consider approval of the 2023 Policy Update #46 and Procedure Update #27 and additional updates as listed under rationale   
Emergency policy updates:
Policy 03.122 Certified Personnel Holidays and Vacations
Policy 03.222 Classified Personnel Holidays and Vacations
Policy 05.31 School Facilities Rental Application and Contract 
Procedure updates:
Procedure 03.123 AP .2 Leave Affidavit
Procedure 03.125 AP .21 School Professional Leave
Motion Passed:  Approval of the 2023 Policy Update #46 and Procedure Update #27 and additional updates as listed under rationale passed with a motion by Mr. Terry Mills and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

IV.D. Consider adoption of resolution authorizing superintendent to participate in a lawsuit to seek damages from certain social media companies for losses relating to social media addiction and mental health crisis and its invasion into the school environment  
Motion Passed:  Consider adoption of resolution authorizing superintendent to participate in a lawsuit to seek damages from certain social media companies for losses relating to social media addiction and mental health crisis and its invasion into the school environment passed with a motion by Ms. Deborah Spalding and a second by Mr. Terry Mills.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes
IV.E. Consider approval of 2023-24 Student Code of Conduct 
Motion Passed:  Approval of 2023-24 Student Code of Conduct passed with a motion by Mrs. Peggy Downs and a second by Mr. Joey Lee.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

IV.F. Consider approval of FY24 MCPS Employee Handbook  
Motion Passed:  Approval of FY24 MCPS Employee Handbook passed with a motion by Ms. Deborah Spalding and a second by Mrs. Peggy Downs.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V. Student Support Services  
V.A. Consider approval to declare an emergency for a roof replacement on the Roby Dome at Marion County High School due to weather damage 
Motion Passed:  approval to declare an emergency for a roof replacement on the Roby Dome at Marion County High School due to weather damage passed with a motion by Mr. Terry Mills and a second by Mr. Joey Lee.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.B. Consider approval of Pay App #18 to Griggs Enterprises in the amount of $448,330.17 for work performed and $22,977.34 to vendors for materials on the Marion County High School project BG # 21-103 
Motion Passed:  Approval of Pay App #18 to Griggs Enterprises in the amount of $448,330.17 for work performed and $22,977.34 to vendors for materials on the Marion County High School project BG # 21-103 passed with a motion by Mr. Joey Lee and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.C. Consider approval of Change Order #23 for the Marion County High School project BG # 21-103 in the amount of $19,668.82
Motion Passed:  Approval of Change Order #23 for the Marion County High School project BG # 21-103 in the amount of $19,668.82 passed with a motion by Ms. Deborah Spalding and a second by Mr. Terry Mills.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.D. Consider approval of Pay App #3 to Griggs Enterprises in the amount of $93,376.80 for work performed and $3,845.69 to vendors for materials on the Calvary Elementary School project BG # 22-052  
Motion Passed:  Approval of Pay App #3 to Griggs Enterprises in the amount of $93,376.80 for work performed and $3,845.69 to vendors for materials on the Calvary Elementary School project BG # 22-052 passed with a motion by Mr. Terry Mills and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.E. Consider approval of Change Order #3 to Griggs Enterprises in the amount of $51,626.96 for the New Calvary Elementary School, BG 22-052 
Motion Passed:  Approval of Change Order #3 to Griggs Enterprises in the amount of $51,626.96 for the New Calvary Elementary School, BG 22-052 passed with a motion by Ms. Deborah Spalding and a second by Mrs. Peggy Downs.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes
	
V.F. Consider approval of Change Order #4 to Griggs Enterprises in the amount of $116,076.00 for the New Calvary Elementary School, BG 22-052.  
Motion Passed:  Approval of Change Order #4 to Griggs Enterprises in the amount of $116,076.00 for the New Calvary Elementary School, BG 22-052. passed with a motion by Mr. Joey Lee and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.G. Consider approval of revised BG-1 for the Lebanon Elementary School renovation project BG# 22-053  
Motion Passed:  Approval of revised BG-1 for the Lebanon Elementary School renovation project BG# 22-053 passed with a motion by Mrs. Peggy Downs and a second by Mr. Joey Lee.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.H. Consider approval of BG-5 for the Lebanon Elementary School renovation project BG# 22-053  
Motion Passed:  Approval of BG-5 for the Lebanon Elementary School renovation project BG# 22-053 passed with a motion by Ms. Deborah Spalding and a second by Mr. Terry Mills.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.I. Consider approval of Pay App #1 to Haire Construction, LLC in the amount of $74,883.60 for work performed on the six Outdoor Classrooms project BG # 22-328 
Motion Passed:  Approval of Pay App #1 to Haire Construction, LLC in the amount of $74,883.60 for work performed on the six Outdoor Classrooms project BG # 22-328 passed with a motion by Mr. Terry Mills and a second by Mrs. Peggy Downs.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.J. Consider approval of Change Order #1 to Haire Construction, LLC in the total amount of $9,840.00 for the Outdoor Classrooms project BG # 23-328  
Motion Passed:  Approval of Change Order #1 to Haire Construction, LLC in the total amount of $9,840.00 for the Outdoor Classrooms project BG # 23-328 passed with a motion by Mrs. Carrie Truitt and a second by Mr. Joey Lee.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.K. Consider approval of SREB (Southern Regional Education Board) Making Schools Work Contract for $34,600.00 
Motion Passed:  Approval of SREB (Southern Regional Education Board) Making Schools Work Contract for $34,600.00 passed with a motion by Ms. Deborah Spalding and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.L. Consider acceptance of combi oven bids for WMES (Attachment # 3)  
 	C & T Design- $21,153.03 
Motion Passed:  Acceptance of combi oven bids for WMES (Attachment #3) passed with a motion by Mr. Joey Lee and a second by Mrs. Peggy Downs.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.M. Consider approval to award the bid for a combi oven  
Motion Passed:  Approval to award the bid for a combi oven to C & T Design passed with a motion by Mrs. Peggy Downs and a second by Mr. Joey Lee.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.N. Consider acceptance of dish washer bids for MCHS (Attachment #4)   
C & T Design- $72,046.56 
Motion Passed:  Acceptance of dish washer bids for MCHS (Attachment #4) passed with a motion by Ms. Deborah Spalding and a second by Mr. Joey Lee.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.O. Consider approval to award the bid for a dish washer   
C & T Design- Hobart for $72,046.56 
Motion Passed:  Approval to award the bid for a dish washer to C & T Design passed with a motion by Mr. Joey Lee and a second by Mrs. Peggy Downs.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.P. Consider approval of disposal of additional technology surplus items (Attachment #5)  
Motion Passed:  Approval of disposal of additional technology surplus items (Attachment #5) passed with a motion by Mr. Terry Mills and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.Q. Consider approval of revised job description for Instructional Coach (Attachment #6)  
Motion Passed:  Approval of revised job description for Instructional Coach (Attachment #6) passed with a motion by Ms. Deborah Spalding and a second by Mrs. Peggy Downs.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.R. Consider approval of amendment of superintendent contract  
Motion Passed:  Approval of amendment of superintendent contract passed with a motion by Mrs. Peggy Downs and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.S. Acknowledgement of field trips  
MCHS Gear Up Summer Academy- Morehead State University July 9, 14, 16, 21, 23, 28, 2023
MCHS Volleyball - Bluegrass State Games in Lexington July 28-30, 2023 

VI. Student Learning & Support Consent Items  
Motion Passed:  Approval of all consent agenda items VI A-J passed with a motion by Mr. Joey Lee and a second by Mrs. Peggy Downs.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

VI.A. Approval of minutes  
Regular Meeting Minutes- June 8, 2023

VI.B. Approval of payment of bills as presented 
 
VI.C. Approval of school fundraisers
MCMS Shield Shop  

VI.D. Approval of District Assurances  

VI.E. Approval of 2023-24 KSBA Membership Dues for 5,851.24
  
VI.F. Approval of Memo of Understanding between KY Higher Education Assistance Authority & KY Campus Compact & MCPS 
 
VI.G. Approval of Memo of Agreement with Central KY Head Start 
 
VI.H. Approval of Supt. Brady to attend the SREB (Southern Regional Education Board) Summer Conference in Orlando, Florida July 17, 2023- July 21, 2023
  
VI.I. Approval authorizing superintendent to enter into agreement for legal services for social media litigation on behalf of the Board of Education 
 
VI.J. Approval of TeachTown Inc. 2023-2026 contract in the amount of $20,201.88  

VII. Acknowledgement of Personnel Actions (Attachment #7)  

VIII. Adjournment  
Motion Passed:  Adjournment of the meeting at p.m. 6:35 p.m. passed with a motion by Mr. Terry Mills and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

_____________________________________
Chairperson

_____________________________________
Superintendent