[Marion County Board of Education Regular Meeting]
[June 08, 2023] [5:30 p.m.]
[Administration Building, 755 East Main Street, Lebanon, KY  40033]

Marion County Public School YouTube Channel:
https://www.youtube.com/channel/UCtaAL3Gj_tEOJq3sdAFCX9A
Attendance Taken at 5:27 PM:
Present Board Members:   
Mrs. Carrie Truitt 
Mrs. Peggy Downs 
Mr. Joey Lee 
Ms. Deborah Spalding 
Mr. Terry Mills 

I. Call to Order 
Chairperson Carrie Truitt called the meeting to order at 5:30 p.m. 

I.A. Approve/Amend June 08, 2023 Board Meeting Agenda  
Motion Passed:  Approval of the June 08, 2023 Board Meeting Agenda passed with a motion by Mr. Joey Lee and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

II. Pledge of Allegiance/Moment of Silence   
Chairperson Carrie Truitt led the Pledge of Allegiance. 

III. Communications  
III.A. Staff Recognition  
III.A.1. 2022-23 Retirees  
Karen Caldwell
Paula Curtis
Martha Love-Moore
Tim Lyons
Peggy Price
Linda Spalding 

III.A.2. 2022-23 Perfect Attendance   
Keith Asher
Steve Babak
Kim Ford
Kim Hardin
Wendy Hernandez
Maria Leyva Ponce
Lena Murphy
Connie Rakes
Tim Tungate
Jessica Veatch
Kellie Wise

  
III.B. Public Comment   
No one was present for public comment. 

III.C. Superintendent Report (Attachment #1)  

III.D. Attendance & Enrollment Report   
Director of Pupil Personnel Tim Lyons reported that today 3217 students are enrolled district wide in Marion County Public Schools. The monthly attendance average for March was 93.19%.  

III.E. Finance Report   
Finance Director Scott Spalding gave the financial report for May 2023 

IV. Student Learning Services  
IV.A. Acknowledgement of first reading for 2023 policy update #46 and procedure update #27  
IV.B. Consider emergency approval of Policy #08.23 and Procedure #08.23 AP.21 "Harmful to Minors" Complaint Resolution Process  
Motion Passed:  Emergency approval of Policy #08.23 and Procedure #08.23 AP.21 "Harmful to Minors" Complaint Resolution Process passed with a motion by Mrs. Peggy Downs and a second by Mr. Joey Lee.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

IV.C. Consider emergency approval of Policy #08.11311 Early Graduation Program  
Motion Passed:  Emergency approval of Policy #08.11311 Early Graduation Program passed with a motion by Mr. Joey Lee and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

IV.D. Consider approval of updated FY2024 Certified Appeals Panel   
David Hibbard was elected for FY2024 (first year of two-year term)
 
Joanna Wright (second year of two-year term)
 
Alternates are Miranda James and Amy Mattingly 
 
Appointed: David Gibson 
Motion Passed:  Approval of updated FY2024 Certified Appeals Panel passed with a motion by Ms. Deborah Spalding and a second by Mr. Terry Mills.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V. Student Support Services  
V.A. Consider approval of Pay App #17 to Griggs Enterprises in the amount of $451,686.07 for work performed and $1,364.56 to vendors for materials on the Marion County High School project BG # 21-103 
Motion Passed:  Approval of Pay App #17 to Griggs Enterprises in the amount of $451,686.07 for work performed and $1,364.56 to vendors for materials on the Marion County High School project BG # 21-103 passed with a motion by Mr. Terry Mills and a second by Mrs. Peggy Downs.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.B. Consider Approval of Change Order #22 for the Marion County High School project BG # 21-103 in a credit of $330.36  
Motion Passed:  Approval of Change Order #22 for the Marion County High School project BG # 21-103 in a credit of $330.36 passed with a motion by Mr. Joey Lee and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.C. Consider approval of Pay App #2 to Griggs Enterprises in the amount of $89,097.75 for work performed and $3,994.54 to vendors for materials on the Calvary Elementary School project BG # 22-052 
Motion Passed:  Approval of Pay App #2 to Griggs Enterprises in the amount of $89,097.75 for work performed and $3,994.54 to vendors for materials on the Calvary Elementary School project BG # 22-052 passed with a motion by Ms. Deborah Spalding and a second by Mr. Terry Mills.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.D. Consider approval of DPO Change Order 2138-30-01 to Wausau Tile, Inc for the New Calvary Elementary School, BG 22-052 
Motion Passed:  Approval of DPO Change Order 2138-30-01 to Wausau Tile, Inc for the New Calvary Elementary School, BG 22-052 passed with a motion by Mr. Terry Mills and a second by Mrs. Peggy Downs.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.E. Consider approval of DPO Change Order 2138-03-01 to Cellofoam North America, Inc. for the New Calvary Elementary School, BG 22-052  
Motion Passed:  Approval of DPO Change Order 2138-03-01 to Cellofoam North America, Inc. for the New Calvary Elementary School, BG 22-052 passed with a motion by Mrs. Peggy Downs and a second by Mr. Joey Lee.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.F. Consider approval of DPO Change Order 2138-37-01 to Eckart, LLC for the New Calvary Elementary School, BG 22-052 
Motion Passed:  Approval of DPO Change Order 2138-37-01 to Eckart, LLC for the New Calvary Elementary School, BG 22-052 passed with a motion by Mr. Joey Lee and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.G. Consider approval of Change Order #1 to Griggs Enterprises in the amount of $44,542.17 for the New Calvary Elementary School, BG 22-052 
Motion Passed:  Approval of Change Order #1 to Griggs Enterprises in the amount of $44,542.17 for the New Calvary Elementary School, BG 22-052 passed with a motion by Ms. Deborah Spalding and a second by Mr. Joey Lee.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.H. Consider approval of Change Order #2 to Griggs Enterprises in the amount of $928.71 for the New Calvary Elementary School, BG 22-052  
Motion Passed:  Approval of Change Order #2 to Griggs Enterprises in the amount of $928.71 for the New Calvary Elementary School, BG 22-052 passed with a motion by Mr. Terry Mills and a second by Mrs. Peggy Downs.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.I. Consider approval of Cumberland Family Medical Centers School Based Satellite Clinic Agreement  
Motion Passed:  Approval of Cumberland Family Medical Centers School Based Satellite Clinic Agreement passed with a motion by Mrs. Peggy Downs and a second by Mr. Terry Mills.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.J. Consider approval of Memorandum of Agreement with City of Lebanon for two School Resource Officers 
Motion Passed:  Approval of Memorandum of Agreement with City of Lebanon for two School Resource Officers passed with a motion by Mr. Joey Lee and a second by Mr. Terry Mills.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.K. Consider Approval of Memorandum of Agreement for Marion County Area Technology Center facility
Motion Passed:  Approval of Memorandum of Agreement for Marion County Area Technology Center facility passed with a motion by Ms. Deborah Spalding and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.L. Consider Approval of 2023-24 Houchens Insurance Group for Property, General Liability, Inland Marine, Crime, Vehicle, Errors & Omission, SM&M, Law Enforcement, Worker's Compensation, Cyber Liability, and Umbrella for $557,350  
Motion Passed:  Approval of 2023-24 Houchens Insurance Group for Property, General Liability, Inland Marine, Crime, Vehicle, Errors & Omission, SM&M, Law Enforcement, Worker's Compensation, Cyber Liability, and Umbrella for $557,350 passed with a motion by Mr. Terry Mills and a second by Mrs. Peggy Downs.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.M. Consider approval of FY24 Memorandums of Agreement with KY Department of Education for Shelley Badgett, Daniel Lockwood, and Shannon Sparkman 
Motion Passed:  Approval of FY24 Memorandums of Agreement with KY Department of Education for Shelley Badgett, Daniel Lockwood, and Shannon Sparkman passed with a motion by Mrs. Carrie Truitt and a second by Mrs. Peggy Downs.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.N. Consider approval to accept bids for Pest Control Services (Attachment #2)  
Motion Passed:  Approval to accept bids for Pest Control Services (Attachment #2) passed with a motion by Mr. Joey Lee and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.O. Consider approval to award bid for Pest Control Services  
Motion Passed:  Approval to award bid for Pest Control Services to Allan’s of Central KY passed with a motion by Mrs. Peggy Downs and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.P. Consider approval of FY24 Fidelity Bond for Board Treasurer in accordance with KDE regulations  
Motion Passed:  Approval of FY24 Fidelity Bond for Board Treasurer in accordance with KDE regulations passed with a motion by Mr. Terry Mills and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.Q. Consider approval of 2023-24 Hord's Landscape Service Agreement 
Motion Passed:  Approval of 2023-24 Hordâ€™s Landscape Service Agreement passed with a motion by Mr. Joey Lee and a second by Mrs. Peggy Downs.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.R. Consider approval of 2023-24 Johnson Control Fire Protection Agreement in the amount of $30,478.00 
Motion Passed:  Approval of 2023-24 Johnson Control Fire Protection Agreement in the amount of $30,478.00 passed with a motion by Ms. Deborah Spalding and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.S. Consider approval of school year 23-24 fees for software and menu support services for $11,103.00 
Motion Passed:  approval of school year 23-24 fees for software and menu support services for $11,103.00 passed with a motion by Mrs. Peggy Downs and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.T. Consider approval of Child Care Food Program Meal Service Agreements  
Central KY Head Start- Lebanon and West Main locations 
Motion Passed:  Approval of Child Care Food Program Meal Service Agreements passed with a motion by Ms. Deborah Spalding and a second by Mrs. Peggy Downs.  
      Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.U. Consider approval of Otus FY24 contract in the amount of $38,347.00  
Software service description:
Staff and Students- $30,194.00
Mastery Item Bank- $8,153.00 
Motion Passed:  Approval of Otus FY24 contract in the amount of $38,347.00 passed with a motion by Mr. Terry Mills and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.V. Consider approval of disposal of technology surplus items (Attachment #3)  
Motion Passed:  Approval of disposal of technology surplus items (Attachment #3) passed with a motion by Mrs. Peggy Downs and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.W. Acknowledgement of field trips 
MCHS Volleyball Team Camp at Morehead State University- July 11-13, 2023 

VI. Student Learning & Support Consent Items  
Motion Passed:  Approval of all consent agenda items VI A-K passed with a motion by Mr. Joey Lee and a second by Mrs. Peggy Downs.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

VI.A. Approval of minutes   
Regular Meeting Minutes - May 11, 2023 

VI.B. Approval of payment of bills as presented  

VI.C. Approval of school fundraisers  
GES- Fall Book Fair 9/11/23-9/15/23
GES- Spring Book Fair 2/2/24-2/9/24
GES- Family Dance 
GES- Y-Ties and Stack Cups
GES- Candy Bar Sales
GES- Fall Festival 

VI.D. Approval of Driver Approval Agreement  
Brittany Cropper 

VI.E. Approval of 2023-24 Parochial (St. Augustine) Transportation Contract with Marion Co. Fiscal Court  

VI.F. Approval of National School Lunch Program for 2023-24 Application
  
VI.G. Acceptance of MC Fiscal Court 2022-23 donation for $10,000 for extracurricular activities
  
VI.H. Approval of CKEC 2023-24 membership dues for $7,270.00 
 
VI.I. Approval of 12 extended days for 2022-23 school year for Julie Ball
  
VI.J. Approval of leave without pay for Abby Smith from 9/13/23 through 9/29/23  

VI.K. Approval of leave without pay for Bethany Curtis from 5/15/23 through 5/26/23  

VII. Acknowledgement of Personnel Actions (Attachment #4)  

VIII. Executive Session for preliminary discussion of Superintendent's Performance Evaluation pursuant to KRS 61.810(1)(k) for meeting required by law in closed session and KRS 156.557(6)  
Motion Passed:  Approval for executive session at 6:35 p.m. for the preliminary discussion of the Superintendent's performance evaluation pursuant to KRS 61.810(1)(k) for a meeting required by law in closed session and KRS 156.557(6) passed with a motion by Mrs. Peggy Downs and a second by Mr. Joey Lee.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

IX. Open session  
Motion Passed:  Approval for the board to resume open session proceedings at 8:04 p.m. passed with a motion by Mrs. Peggy Downs and a second by Mr. Joey Lee.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Jim Eubank            Yes
Mr. Joey Lee II           Yes
Ms. Deborah Spalding      Yes

X. Adjournment  
Motion Passed:  Adjournment of the meeting at 8:04 p.m. passed with a motion by Mr. Terry Mills and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

_____________________________________
Chairperson

_____________________________________
Superintendent