Board of Education Regular Meeting 
January 28, 2019 7:00 PM
Central Office, Annex Building 

Attendance Taken at 6:59 PM: 

Present Board Members:   
Ms. Carla Bowling 
Brenda Holder 
Mrs. Christy Shaw 
Mr. John Steele 
Burnsy  Stewart 

1. Call to Order  

2. Pledge of Allegiance & Silent Devotion   

3. Discussion and action on appointing Board Chair for 2019  

Motion Passed:  Motion to appoint Brenda Holder as board chair for the FY19 passed with a motion by Mrs. Christy Shaw and a second by Mr. John Steele.  
Ms. Carla Bowling         Yes
Brenda Holder             Yes
Mrs. Christy Shaw         Yes
Mr. John Steele           Yes
Burnsy  Stewart           Yes

4. Discussion and action on appointing Board Vice-Chair for 2019  

Motion Passed:  Motion to appoint Christy Shaw as the vice-chair for the FY19 passed with a motion by Mr. John Steele and a second by Ms. Carla Bowling.  
Ms. Carla Bowling         Yes
Brenda Holder             Yes
Mrs. Christy Shaw         Yes
Mr. John Steele           Yes
Burnsy  Stewart           Yes

5. Discussion and action on appointing Board Secretary for 2019  

Motion Passed:  Motion to appoint Mr Harvey Tackett, Superintendent of Bath County Schools, as the board secretary for the FY19 passed with a motion by Mrs. Christy Shaw and a second by Burnsy  Stewart.  
Ms. Carla Bowling         Yes
Brenda Holder             Yes
Mrs. Christy Shaw         Yes
Mr. John Steele           Yes
Burnsy  Stewart           Yes

6. Discussion and action on appointing Board Treasurer for 2019  

Motion Passed:  Motion to appoint Ms Brittany Combs, Finance Officer of Bath County Schools, as the board treasurer for the FY19 passed with a motion by Burnsy  Stewart and a second by Mr. John Steele.  
Ms. Carla Bowling         Yes
Brenda Holder             Yes
Mrs. Christy Shaw         Yes
Mr. John Steele           Yes
Burnsy  Stewart           Yes

7. Student Showcase Academics/Athletics  

8. Superintendent & Board Communication   

9. Board Appreciation- Proclamation  

10. Board Member Appreciation- Reception  

11. Discussion and possible action on the following consent items:  

Motion Passed:  Motion to approve December 17, 2018 minutes, December Financial Reports, Fundraising, Use of Facilities, Travel, Grants, Review of all monthly reports of all funds, and approve for board members to attend conferences and meetings to obtain required training hours for the FY19  passed with a motion by Mrs. Christy Shaw and a second by Mr. John Steele.  
Ms. Carla Bowling         Yes
Brenda Holder             Yes
Mrs. Christy Shaw         Yes
Mr. John Steele           Yes
Burnsy  Stewart           Yes

11.a. December 17, 2018 minutes   
11.b. December Financial Report  
11.c. Claims  
11.d. Superintendent Expenditures   
11.e. Personnel Report   
11.f. Fundraising   
11.g. Use of Facility  
11.h. Travel  
11.i. Grant(s)  
11.j. Review of all monthly reports of all funds  
11.k. Approval for board members to attend conferences and meetings to obtain required hours for the full calendar year of 2019  

12. Public Comments   

13. Discussion and possible action on approving FY20 Draft Budget  

Motion Passed:  Motion to approve the FY20 Draft Budget passed with a motion by Mr. John Steele and a second by Mrs. Christy Shaw.  
Ms. Carla Bowling         Yes
Brenda Holder             Yes
Mrs. Christy Shaw         Yes
Mr. John Steele           Yes
Burnsy  Stewart           Yes

14. Discussion and possible action to advertise and send RFP's for Audit Bids  

Motion Passed:  Motion to advertise and send RFP's for Audit Bids passed with a motion by Mrs. Christy Shaw and a second by Mr. John Steele.  
Ms. Carla Bowling         Yes
Brenda Holder             Yes
Mrs. Christy Shaw         Yes
Mr. John Steele           Yes
Burnsy  Stewart           Yes

15. Discussion and possible action on appointing a board member to serve on the calendar committee  

Motion Passed:  Motion to appoint board member, John Steele to serve on the school calendar committee passed with a motion by Mrs. Christy Shaw and a second by Ms. Carla Bowling.  
Ms. Carla Bowling         Yes
Brenda Holder             Yes
Mrs. Christy Shaw         Yes
Mr. John Steele           Yes
Burnsy  Stewart           Yes

16. Discussion and possible action on first reading of amended policy 09.3- Student Activities  

Motion Passed:  Motion to approve the first reading of amended policy 09.3- Student Activities - When school cannot be held the Superintendent, Transportation Director and Principals shall determine whether to cancel extracurricular activities, including scheduled games and practices, with the understanding that a student who cannot participate will not be punished and amend board order #66  passed with a motion by Mr. John Steele and a second by Mrs. Christy Shaw.  
Ms. Carla Bowling         Yes
Brenda Holder             Yes
Mrs. Christy Shaw         Yes
Mr. John Steele           Yes
Burnsy  Stewart           Yes

17. Discussion and possible action on first reading of amended policy 04.311 District Accounts  

Motion Passed:  Motion to approve first reading of amended policy 04.311 District Accounts setting up electronic payments passed with a motion by Mrs. Christy Shaw and a second by Ms. Carla Bowling.  
Ms. Carla Bowling         Yes
Brenda Holder             Yes
Mrs. Christy Shaw         Yes
Mr. John Steele           Yes
Burnsy  Stewart           Yes

18. Motion to go in executive session pursuant to KRS 61.810(1)(c)Proposed or pending litigation and (1)(f) Personnel  

Motion Passed:  Motion to go in executive session pursuant to KRS 61.810(1)(c)Proposed or pending litigation and (1)(f) Personnel at 8:39pm passed with a motion by Burnsy  Stewart and a second by Mrs. Christy Shaw.  
Ms. Carla Bowling         Yes
Brenda Holder             Yes
Mrs. Christy Shaw         Yes
Mr. John Steele           Yes
Burnsy  Stewart           Yes

19. Motion to come out of executive session and take any necessary action  

Motion Passed:  Motion to come out of executive session and take any necessary action at 9:19pm passed with a motion by Mrs. Christy Shaw and a second by Ms. Carla Bowling.  
Ms. Carla Bowling         Yes
Brenda Holder             Yes
Mrs. Christy Shaw         Yes
Mr. John Steele           Yes
Burnsy  Stewart           Yes

20. Discussion and possible action on approving the 2019 calendar for the board meetings (date/time)  

Motion Passed:  Motion to approve the 2019 calendar for the board meetings (date/time) Motion to set the board meeting the 54th Friday of the month Dec 16 and May 20 all meeting will begin at 7pm with the working session beginning at 5;30pm passed with a motion by Mrs. Christy Shaw and a second by Mr. John Steele.  
Ms. Carla Bowling         Yes
Brenda Holder             Yes
Mrs. Christy Shaw         Yes
Mr. John Steele           Yes
Burnsy  Stewart           Yes

21. Other Business  

22. Adjourn  

Motion Passed:  Motion to adjourn at 9:20pm  passed with a motion by Mrs. Christy Shaw and a second by Mr. John Steele.  
Ms. Carla Bowling         Yes
Brenda Holder             Yes
Mrs. Christy Shaw         Yes
Mr. John Steele           Yes
Burnsy  Stewart           Yes

_____________________________________
Chairperson

_____________________________________
Superintendent