Ashland Board of Education
June 24, 2024 5:15 PM
Regular Meeting 
1820 Hickman Street 
Ashland, KY 41101

The Ashland Board of Education met in regular session on June 24, 2024, at the Regular Meeting 
1820 Hickman Street, Ashland, KY 41101. Chairperson David Latherow called the meeting to order.

Attendance Taken at 5:15 PM: 
Present Board Members:   
Mr. Don Ashby 
Ms. Ashley Layman 
Mr. David Latherow 
Dr. Blake Gillum 
Dr. Matthew Lewis 

1. Call to Order  
1.1. Pledge to the Flag  

2. Discussion and possible approval of minutes from the regular meeting of May 20, 2024  

Order #2298 - Motion Passed:  Approval of minutes from the regular meeting of May 20, 2024 passed with a motion by Dr. Matthew Lewis and a second by Dr. Blake Gillum.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

3. Communications  

3.1. Recognition of Retirees 
 
Jacque Abbott			LaDonna LaRue
Toni Bonner			Terri Leake
Barbara Calhoun		Stephanie Lester
Diana Cosby			Christine McDowell
Holt Eads			Mark McDowell
Karen Gearheart		Nichole Moore
David Greene			Jaiyme Peterman
Laura Hackney		Louise Scott
Kimberly Hatfield		Linda Stewart

3.2. Putnam Stadium Update  

3.2.1. Discussion and possible approval of the funding arrangements for a Jumbotron for Putnam Stadium  

Order #2299 - Motion Passed:  Approval of the funding arrangements for a Jumbotron for Putnam Stadium passed with a motion by Mr. Don Ashby and a second by Ms. Ashley Layman.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

3.2.2. Discussion and possible approval of the funding arrangements for a Video Board for the Blazer High School Gymnasium  

Order #2300 - Motion Passed:  Approval of the funding arrangements for a Video Board for the Blazer High School Gymnasium passed with a motion by Mr. Don Ashby and a second by Ms. Ashley Layman.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

3.3. Construction Update  

3.3.1. Discussion and possible approval of the revised BG-1 for the property acquisition of 2140 Galloway Street  

Order #2301 - Motion Passed:  Approval of the revised BG-1 for the property acquisition of 2140 Galloway Street passed with a motion by Dr. Blake Gillum and a second by Ms. Ashley Layman.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

3.3.2. Discussion and possible approval of adopting the reimbursement resolution to address project funds needed to complete the Putnam Stadium Renovation Project  

Order #2302 - Motion Passed:  Approval of adopting the reimbursement resolution to address project funds needed to complete the Putnam Stadium Renovation Project passed with a motion by Dr. Matthew Lewis and a second by Dr. Blake Gillum.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

3.3.3. Discussion and possible approval of the revised BG-1 for the Putnam Stadium Renovation project (24-194) to include increase of $58,156.02 to the contingency to cover costs of pending change orders  

Order #2303 - Motion Passed:  Approval of the revised BG-1 for the Putnam Stadium Renovation project (24-194) to include increase of $58,156.02 to the contingency to cover costs of pending change orders passed with a motion by Dr. Blake Gillum and a second by Mr. Don Ashby.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

3.3.4. Discussion and possible approval of the Change Order #02 to the Putnam Stadium Renovation project for an increase payment to Oheil Site Solutions in the amount of $74,991.02 for costs connected to additional cement stabilization and soil remediation  

Order #2304 - Motion Passed:  Approval of the Change Order #02 to the Putnam Stadium Renovation project for an increase payment to Oheil Site Solutions in the amount of $74,991.02 for costs connected to additional cement stabilization and soil remediation passed with a motion by Dr. Blake Gillum and a second by Dr. Matthew Lewis.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

3.3.5. Discussion and possible approval of the Change Order #03 to the Putnam Stadium Renovation project for an increase payment to Oheil Site Solutions in the amount of $79,113.00 for costs connected to perimeter curbs and corner planter walls  

Order #2305 - Motion Passed:  Approval of the Change Order #03 to the Putnam Stadium Renovation project for an increase payment to Oheil Site Solutions in the amount of $79,113.00 for costs connected to perimeter curbs and corner planter walls passed with a motion by Mr. Don Ashby and a second by Dr. Blake Gillum.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

3.3.6. Discussion and possible approval of the Pay Application 2 for the Putnam Stadium Renovation project to Oheil Site Solutions, Inc. in the amount of $190,676.72  

Order #2306 - Motion Passed:  Approval of the Pay Application 2 for the Putnam Stadium Renovation project to Oheil Site Solutions, Inc. in the amount of $190,676.72 passed with a motion by Dr. Blake Gillum and a second by Dr. Matthew Lewis.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

3.3.7. Discussion and possible approval of awarding the bid for Ashland Middle School Tuckpointing to Randy Stapleton Masonry for a cost of $84,675.00.

Order #2307 - Motion Passed:  Approval of awarding the bid for Ashland Middle School Tuckpointing to Randy Stapleton Masonry for a cost of $84,675.00 passed with a motion by Ms. Ashley Layman and a second by Dr. Blake Gillum.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

3.3.8. Discussion and possible approval of Pay Application 3 for Poage Elementary Roof project to Insulated Roofing Contractors in the amount of $79,684.48  

Order #2308 - Motion Passed:  Approval of Pay Application 3 for Poage Elementary Roof project to Insulated Roofing Contractors in the amount of $79,684.48 passed with a motion by Dr. Blake Gillum and a second by Mr. Don Ashby.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

3.4. Head Start Summary Report  

3.5. Public Comments  

4. Treasurer's Action Items  
4.1. Discussion and possible approval of the FY2025 School Activity Fund Budgets  

Order #2309 - Motion Passed:  Approval of the FY2025 School Activity Fund Budgets passed with a motion by Mr. Don Ashby and a second by Ms. Ashley Layman.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

4.2. Discussion and possible approval of FY2025 Pay Dates  

Order #2310 - Motion Passed:  Approval of FY2025 Pay Dates passed with a motion by Mr. Don Ashby and a second by Dr. Matthew Lewis.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

4.3. Discussion and possible approval of FY2025 Salary Schedules  

Order #2311 - Motion Passed:  Approval of FY2025 Salary Schedules passed with a motion by Dr. Blake Gillum and a second by Mr. Don Ashby.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

4.4. Discussion and possible approval of FY2025 Insurance Quote  

Order #2312 - Motion Passed:  Approval of FY2025 Insurance Quote passed with a motion by Dr. Blake Gillum and a second by Dr. Matthew Lewis.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

4.5. Discussion and possible approval of FY2025 Bond of Depository - City National  

Order #2313 - Motion Passed:  Approval of FY2025 Bond of Depository - City National passed with a motion by Dr. Blake Gillum and a second by Mr. Don Ashby.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

4.6. Amendment to the Agenda   

Order #2314 - Motion Passed:  Amendment to the Agenda passed with a motion by Mr. Don Ashby and a second by Dr. Matthew Lewis.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

4.7. Discussion and possible approval to take residual amount in Capital Funds (not to exceed $750,000) to be allocated towards the General Fund  

Order #2315 - Motion Passed:  Approval to take residual amount in Capital Funds (not to exceed $750,000) to be allocated towards the General Fund passed with a motion by Ms. Ashley Layman and a second by Dr. Blake Gillum.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

5. Treasurer's Consent  

5.1. Approve Bills for June 2024 as presented by Board Treasurer  
5.2. Approve Head Start bills for June 2024 as presented by Board Treasurer  
5.3. Approve salaries for June 2024 in accordance with the 2023-2024 salary schedule  
5.4. Approve Head Start salaries for June 2024 in accordance with the 2023-2024 salary schedule  

Order #2316 - Motion Passed:  Approval of Treasurer's Consent passed with a motion by Dr. Matthew Lewis and a second by Mr. Don Ashby.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

6. New Business Action Items  

6.1. Discussion and possible approval of the resignation of David Latherow, Board Chairperson, effective July 1, 2024  

Order #2317 - Motion Passed:  Approval of the resignation of David Latherow, Board Chairperson, effective July 1, 2024 passed with a motion by Dr. Blake Gillum and a second by Mr. Don Ashby.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

6.2. Discussion and possible approval of electing Board Chairperson effective July 1, 2024  

Order #2318 - Motion Passed:  approval of electing Dr. Matthew Lewis as Board Chairperson effective July 1, 2024 passed with a motion by Ms. Ashley Layman and a second by Dr. Blake Gillum.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

6.3. Amendment to the Agenda to elect Vice-Chairperson  

Order #2319 - Motion Passed:  Amendment to the Agenda to elect Vice-Chairperson passed with a motion by Dr. Matthew Lewis and a second by Ms. Ashley Layman.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

6.4. Discussion and possible approval of electing Vice-Chairperson  

Order #2320 - Motion Passed:  Approval of the election of Ashley Layman as Vice-Chairperson passed with a motion by Dr. Blake Gillum and a second by Dr. Matthew Lewis.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

6.5. Discussion and possible approval of the appointment of Nikie Clark as the Board Treasurer effective July 1, 2024  

Order #2321 - Motion Passed:  Approval of the appointment of Nikie Clark as the Board Treasurer effective July 1, 2024 passed with a motion by Mr. Don Ashby and a second by Dr. Matthew Lewis.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

6.6. Discussion and possible approval of bidding pizza for the 2024-2025 school year  

Order #2322 - Motion Passed:  Approval of bidding pizza for the 2024-2025 school year passed with a motion by Ms. Ashley Layman and a second by Dr. Blake Gillum.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

6.7. Discussion and possible approval of updating Food Service hourly positions due to numerous vacant positions  

Order #2323 - Motion Passed:  Approval of updating Food Service hourly positions due to numerous vacant positions passed with a motion by Dr. Blake Gillum and a second by Ms. Ashley Layman.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

6.8. Discussion and possible approval of the MOA between Ashland Community and Technical College and Ashland Independent Schools for dual credit courses  

Order #2324 - Motion Passed:  Approval of updating Food Service hourly positions due to numerous vacant positions passed with a motion by Dr. Blake Gillum and a second by Ms. Ashley Layman.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

6.9. Discussion and possible approval of the MOA between Midway University Teacher Education Program (Midway TED) and Ashland Independent Schools for student teaching pending board attorney approval  

Order #2325 - Motion Passed:  Approval of the MOA between Midway University Teacher Education Program (Midway TED) and Ashland Independent Schools for student teaching pending board attorney approval passed with a motion by Mr. Don Ashby and a second by Ms. Ashley Layman.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

6.10. Discussion and possible approval of the Professional Services Agreement between Grayson Speech Therapy Services, P.S.C. and the Ashland Board of Education July 1, 2024 - June 30, 2025  

Order #2326 - Motion Passed:  Approval of the Professional Services Agreement between Grayson Speech Therapy Services, P.S.C. and the Ashland Board of Education July 1, 2024 - June 30, 2025 passed with a motion by Mr. Don Ashby and a second by Dr. Blake Gillum.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

7. New Business Consent  

7.1. Surplus  

Order #2327 - Motion Passed:  Surplus passed with a motion by Mr. Don Ashby and a second by Ms. Ashley Layman.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

8. Personnel Action  

8.1. Discussion and possible approval of applying for an Emergency License for a Biology Teacher at Blazer High School  

Order #2328 - Motion Passed:  Approval of applying for an Emergency License for a Biology Teacher at Blazer High School passed with a motion by Dr. Blake Gillum and a second by Dr. Matthew Lewis.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

8.2. Discussion and possible approval of the updated job description for AMS Attendance Officer  

Order #2329 - Motion Passed:  Approval of the updated job description for AMS Attendance Officer passed with a motion by Dr. Blake Gillum and a second by Ms. Ashley Layman.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

9. Personnel for Board Information Only in Accordance with KRS 160.390  

10. Board Discussion  

11. Adjourn  

Order #2330 - Motion Passed:  Adjournment passed with a motion by Dr. Blake Gillum and a second by Dr. Matthew Lewis.  

5 Yeas - 0 Nays.  
Mr. Don Ashby 	Yes 	
Ms. Ashley Layman 	Yes 	
Mr. David Latherow 	Yes 	
Dr. Blake Gillum 	Yes 	
Dr. Matthew Lewis 	Yes 	

___________________________________
David Latherow	Chairperson
___________________________________
D. Sean Howard	Superintendent