[Marion County Board of Education Regular Meeting]
[April 13, 2023] [5:30 p.m.]
[Administration Building, 755 East Main Street, Lebanon, KY  40033]

Attendance Taken at 5:22 PM:
Present Board Members:   
Mrs. Carrie Truitt 
Mr. Joey Lee (via zoom)
Ms. Deborah Spalding 
Mr. Terry Mills 
Absent Board Members:   
Mrs. Peggy Downs

I.Call to order 
Chairperson Carrie Truitt called the meeting to order at 5:30 p.m.
 
I.A. Approve/Amend April 13, 2023 Board Meeting Agenda (Attachment #1)
Approval to amend April 13, 2023 Board Meeting Agenda to add item V. L., V. M., and V. W.
Motion Passed:  Approve/Amend April 13, 2023 Board Meeting Agenda (Attachment #1) passed with a motion by Ms. Deborah Spalding and a second by Mr. Terry Mills.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

II. Pledge of Allegiance/Moment of Silence 
Student Ambassador Evan Wheatley led the Pledge of Allegiance. 

III. Communications  
III.A. Public Comment 
No one was present for public comment. 

III.B. Superintendent Report (Attachment #2)  

III.C. Attendance & Enrollment Report  
Director of Pupil Personnel Tim Lyons reported that today 3229 students are enrolled district wide in Marion County Public Schools. The monthly attendance average for March was 92.42%.
   
III.D. Finance Report   
Finance Director Scott Spalding gave the financial report for March 2023 

IV. Student Learning Services  
IV.A. Consider approval of 2023-24 preschool start and end date   
Start date- August 21, 2023
End date- May 2, 2024 
Motion Passed:  Approval of 2023-24 preschool start and end date passed with a motion by Ms. Deborah Spalding and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

IV.B. Consider approval of 2023-24 Pay Dates and Holidays (Attachment #3) 
Motion Passed:  Approval of 2023-24 Pay Dates and Holidays (Attachment #3) passed with a motion by Mrs. Carrie Truitt and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

IV.C. Consider approval of MCHS graduation date 
Motion Passed:  Approval of MCHS graduation to be held on Saturday, May 27th at 1 p.m. passed with a motion by Mr. Terry Mills and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

IV.D. Consider approval of Hugh C. Spalding/Marvel graduation date 
Motion Passed:  Approval of Hugh C. Spalding/Marvel graduation to be held on Friday, May 26th at 6:00 p.m. passed with a motion by Ms. Deborah Spalding and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V. Student Support Services  
V.A. Consider approval of a resolution authorizing a contract, rent and lease with the Marion County School District Finance Corporation and approve all other documents in connection with the proposed Marion County School District Finance Corporation Series of 2023 bond issue
Motion Passed:  Approval of a resolution authorizing a contract, rent and lease with the Marion County School District Finance Corporation and approve all other documents in connection with the proposed Marion County School District Finance Corporation Series of 2023 bond issue passed with a motion by Mrs. Carrie Truitt and a second by Mr. Terry Mills.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.B. Consider approval to recess regular meeting
Motion Passed:  Approval to recess regular meeting passed with a motion by Mr. Terry Mills and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Yes
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.C. Consider approval to reconvene regular meeting  
Motion Passed:  Approval to reconvene regular meeting passed with a motion by Ms. Deborah Spalding and a second by Mr. Terry Mills.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.D. Consider approval of revised job description for Assistant Director of Exceptional Child Education (Attachment #4)  
Motion Passed:  Approval of revised job description for Assistant Director of Exceptional Child Education (Attachment #4)
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.E. Consider approval of 2023-24 Salary Schedule (Attachment #5) 
Motion Passed:  Approval of 2023-24 Salary Schedule (Attachment #5) passed with a motion by Ms. Deborah Spalding and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.F. Consider approval to accept Chromebook bids for 2023-24 school year (Attachment #6)  
Motion Passed:  Approval to accept Chromebook bids for 2023-24 school year (Attachment #6) passed with a motion by Ms. Deborah Spalding and a second by Mr. Terry Mills.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.G. Consider approval to award Chromebook bid  
Motion Passed:  Approval to award Chromebook bid to RTI passed with a motion by Mrs. Carrie Truitt and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.H. Consider approval to accept GES seating package bids (Attachment #7) 
Motion Passed:  Approval to accept GES seating package bids (Attachment #7) passed with a motion by Mrs. Carrie Truitt and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.I. Consider approval to award GES seating package bid 
Motion Passed:  Approval to award the bid for GES seating package bid to  C & T Design passed with a motion by Ms. Deborah Spalding and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.J. Consider approval to accept bids for .73 acres of surplus land (Attachment #8)   
Independent Stave Company- $16,527.00 
Motion Passed:  Approval to accept bids for .73 acres of surplus land (Attachment #8) passed with a motion by Ms. Deborah Spalding and a second by Mr. Terry Mills.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.K. Consider approval to award bids for .73 acres of surplus land 
Motion Passed:  Approval to award bids for .73 acres of surplus land to Independent Stave Co. passed with a motion by Mr. Terry Mills and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.L. Consider approval to accept Auction Service bids (Attachment #9) 
Motion Passed:  Approval to accept Auction Service bids (Attachment #9) passed with a motion by Mr. Terry Mills and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.M. Consider approval to award Auction Service bid  
Motion Passed:  Approval to award Auction Service bid to Hayden Johnson passed with a motion by Ms. Deborah Spalding and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.N. Consider approval of bid documents for the Marion County Schools six (6) outdoor classrooms (BG 23-328) including Bid Tabulation, Form of Proposal, and Letter of Recommendation and enter into contract with the apparent low bidder, including direct purchase orders, pending KDE approval (Attachment #10)  

Motion Passed:  Approval of bid documents for the Marion County Schools six (6) outdoor classrooms (BG 23-328) including Bid Tabulation, Form of Proposal, and Letter of Recommendation and enter into contract with the apparent low bidder, including direct purchase orders, pending KDE approval (Attachment #10) passed with a motion by Ms. Deborah Spalding and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.O. Consider approval of the revised BG-1 for the Marion County Schools six (6) outdoor classrooms (BG 23-328), pending KDE approval 
Motion Passed:  Approval of the revised BG-1 for the Marion County Schools six (6) outdoor classrooms (BG 23-328), pending KDE approval passed with a motion by Mrs. Carrie Truitt and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.P. Consider approval to accept Ross-Tarrant Architects recommendation of bid documents for the New Calvary Elementary School (BG 22-052) including Bid Tabulation, Form of Proposal, Letter of Recommendation, and Purchase Order Summary and enter into contract with the apparent low bidder, Griggs' Enterprises for base bid and all alternates, for a total of $20,794,440.00, including direct purchase orders, pending successful bond sale (Attachment #11)   
Devere Construction- $22,806,024.00
Griggs Enterprise- $20,794,440.00
Redlee Const. and Dev. Inc- $24,833,000.00
Rising Sun Developing, Inc.- $22,218,069.00  
Motion Passed:  Approval to accept Ross-Tarrant Architects recommendation of bid documents for the New Calvary Elementary School (BG 22-052) including Bid Tabulation, Form of Proposal, Letter of Recommendation, and Purchase Order Summary and enter into contract with the apparent low bidder, Griggsâ€™ Enterprises for base bid and all alternates, for a total of $20,794,440.00, including direct purchase orders, pending successful bond sale (Attachment #11) passed with a motion by Mr. Terry Mills and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.Q. Consider approval of a revised BG-1 which reflects the actual construction cost(s) for the new Calvary Elementary School (BG 22-052)
Motion Passed:  Approval of a revised BG-1 which reflects the actual construction cost(s) for the new Calvary Elementary School (BG 22-052) passed with a motion by Ms. Deborah Spalding and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.R. Consider approval for Commissioning for the New Calvary Elementary School (BG 22-052)  
Motion Passed:  Approval for Commissioning for the New Calvary Elementary School (BG 22-052) passed with a motion by Mr. Terry Mills and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.S. Consider approval for Special Inspections for the New Calvary Elementary School (BG 22-052)
Motion Passed:  Approval for Special Inspections for the New Calvary Elementary School (BG 22-052) passed with a motion by Mr. Terry Mills and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.T. Consider approval for Testing and Balancing (TAB) for the New Calvary Elementary School (BG 22-052)  
Motion Passed:  Approval for Testing and Balancing (TAB) for the New Calvary Elementary School (BG 22-052) passed with a motion by Ms. Deborah Spalding and a second by Mrs. Carrie Truitt.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.U. Consider approval of Pay App #15 to Griggs Enterprises in the amount of $389,597.42 for work performed and $51,068 to vendors for materials on the Marion County High School project BG # 21-103  
Motion Passed:  Approval of Pay App #15 to Griggs Enterprises in the amount of $389,597.42 for work performed and $51,068 to vendors for materials on the Marion County High School project BG # 21-103 passed with a motion by Mrs. Carrie Truitt and a second by Mr. Terry Mills.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.V. Consider approval of Change Order #18 for the Marion County High         School project BG # 21-103 in the amount of $2,935.13  
Motion Passed:  Approval of Change Order #18 for the Marion County High School project BG # 21-103 in the amount of $2,935.13 passed with a motion by Mr. Terry Mills and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.W. Consider approval of Change Order #19 for the Marion County High School project BG # 21-103 in the amount of $35,293.47  
Motion Passed:  Approval of Change Order #19 for the Marion County High School project BG # 21-103 in the amount of $35,293.47 passed with a motion by Mrs. Carrie Truitt and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.X. Consider approval of Local Planning Committee's Findings for Lebanon Elementary School  
Motion Passed:  Approval of Local Planning Committee's Findings for Lebanon Elementary School passed with a motion by Ms. Deborah Spalding and a second by Mr. Terry Mills.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.Y. Consider approval to rescind declaring bus 101 surplus  
Motion Passed:  Approval to rescind declaring bus 101 surplus passed with a motion by Mr. Terry Mills and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.Z. Consider approval to declare bus 41 surplus  
Motion Passed:  Approval to declare bus 41 surplus passed with a motion by Mr. Terry Mills and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

V.AA. Acknowledgement of field trips   
MCHS JROTC Leadership Class to Bluegrass Army Depot in Richmond KY- 5/27/23-5/31/23 

VI. Student Learning & Support Consent Items  
Motion Passed:  Approval of all consent agenda items VI A-H passed with a motion by Mr. Terry Mills and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

VI.A. Approval of minutes   
Special Work Session Minutes 030623
Regular Meeting Minutes 030923
Special Meeting Minutes 032823
Special Meeting Minutes 033123
  
VI.B. Approval of payment of bills as presented  

VI.C. Approval of use of district property   
DYW- Practices at GES, MCKA and MCHS and event at MCHS on 8/5/23 

VI.D. Approval of Driver Approval Agreement  

VI.E. Acceptance of the 4imprint One by One Grant for the Student Ambassador Program  

VI.F. Acceptance of the Farm to School Mini Taste Testing grant for LES 
 
VI.G. Approval of Midway University Memo of Agreement  

VI.H. Approval of leave without pay for Kevin Washington from 3/31/23 through 6/30/23  

VII. Acknowledgement of Personnel Actions (Attachment #12)  

VIII. Adjournment
Motion Passed:  Adjournment of the meeting at 6:25 p.m. passed with a motion by Mr. Terry Mills and a second by Ms. Deborah Spalding.  
Mrs. Carrie Truitt        Yes
Mrs. Peggy Downs          Absent
Mr. Joey Lee              Yes
Ms. Deborah Spalding      Yes
Mr. Terry Mills           Yes

_____________________________________
Chairperson

_____________________________________
Superintendent