Title: This is the template for minutes
Author: Robert D. Shaver
Last saved by: rcarpenter
Company: KSBA

964
Gallatin County Board of Education Meeting
January 31, 2011 07:30PM
Wallace Central Office Building

Attendance Taken at 7:29 PM: 

Present Board Members:   
Mrs. Becky Burgett 
Mrs. Sonya Giles 
Mrs. Anita McFarland 
Mr. David Morris 
Mrs. Joanie Rogers 

I. CALL TO ORDER  
I.A. Welcome  
I.B. Roll Call  
I.C. Approval of the Agenda  

Order #2011-0 - Motion Passed:  Approval of agenda passed with a motion by Mrs. Joanie Rogers and a second by Mr. David Morris.  
Mrs. Becky Burgett        Yes
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

I.D. Election of Board Chairperson  

Order #2011-1 - Motion Passed:  Sonya Giles elected as Board Chairperson passed with a motion by Mrs. Anita McFarland and a second by Mr. David Morris.  
Mrs. Becky Burgett        Yes
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

I.E. Election of Board Vice-Chairperson  

Order #2011-2 - Motion Passed:  David Morris elected as Vice-Chairperson passed with a motion by Mrs. Anita McFarland and a second by Mrs. Joanie Rogers.  
Mrs. Becky Burgett        Yes
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

I.F. Election of Board Legislative Representative  

Order #2011-3 - Motion Passed:  Becky Burgett elected as Board Legislative Representative passed with a motion by Mrs. Joanie Rogers and a second by Mrs. Sonya Giles.  
Mrs. Becky Burgett        Yes
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

965
I.G. Approval of Board Attorney's Contract  

Order #2011-4 - Motion Passed:  Approval passed with a motion by Mr. David Morris and a second by Mrs. Sonya Giles.  
Mrs. Becky Burgett        Yes
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

II. RECOGNITIONS  
II.A. Superintendent's Fine Art Award Winners  
II.B. Board Members  

III. STUDENT/STAFF PRESENTATIONS  

IV. COMMUNICATIONS- (No Board Action)  
IV.A. Board Members  
IV.B. Citizens & Delegations  
IV.C. Staff/School Reports  
IV.C.1. LE Principal's Report, SBDM Agenda/Minutes - Mr. Joe Wright  
IV.C.2. Literacy First Assessment Results - Mrs. Pam Scudder  
IV.C.3. Think Link and ITBS Test Results - Mrs. Pam Scudder  
IV.C.4. UE Principal's Report, SBDM Agenda/Minutes - Mrs. Deb Brown  
IV.C.5. MS Principal's Report, SBDM Agenda/Minutes  - Mr. Curt Bieger  
IV.C.6. HS Principal's Report, SBDM Agenda/Minutes - Mrs. Roxann Booth  
IV.C.7. EXPLORE Results & Scores - Mr. Chris Browning  
IV.C.8. Graduate Outlook/Student Progress Report - Mr. Mike Davis  
IV.C.9. Attendance Report - Mr. Leonard Whalen  
IV.C.10. Nutrition and Physical Activity Report - Ms. Martha Sebring  

Order #2011-5 - Motion Passed:  Approval passed with a motion by Mrs. Joanie Rogers and a second by Mr. David Morris.  
Mrs. Becky Burgett        Yes
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

IV.D. Written Communications  
IV.D.1. Ross Tarrant - LE Renovation/Addition - Frame Paint Remediation Letter  
IV.E. Superintendent's Report  
IV.E.1. Instructional Rounds - January 25, 2011  
IV.E.2. OVEC Superintendent's Meeting - January 26, 2011  
IV.E.3. Carroll - Gallatin Math Partnership Meeting - January 27, 2011  
IV.E.4. Explanation of Fund I Balance Issues and Contingency Fund  

V. STUDENT LEARNING SERVICES  
V.A. Standards & Indicators for School Improvement - 8.1b - The master class schedule reflects all students have access to the entire curriculum - Mr. Ray Spahn  
V.B. Making Professional Development Relevant - Mr. Ray Spahn  

966
V.C. School Calendar - Approval to Amend the 2010-2011 Calendar Changing February 21, 2011 From a Non-School Day to a Make-Up Day and Change Remainder of Early Release Days to Full Instructional Days (4) - Mr. Leonard Whalen  

Order #2011-6 - Motion Passed:   passed with a motion by Mrs. Anita McFarland and a second by Mrs. Joanie Rogers.  
Mrs. Becky Burgett        Yes
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

V.D. Discussion of 2011-2012 School Calendar Development - Mr. Leonard Whalen  

VI. STUDENT SUPPORT SERVICES  
VI.A. Finance  
VI.A.1. Review and Approval of Revised Working Budget FY11 - Mrs. Connie Wainscott  

Order #2011-7 - Motion Passed:   passed with a motion by Mrs. Becky Burgett and a second by Mr. David Morris.  
Mrs. Becky Burgett        Yes
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

VI.A.2. Review and Approval of the FY12 Draft Budget - Mrs. Connie Wainscott and Mrs. Pam Terwilliger  

Order #2011-8 - Motion Passed:   passed with a motion by Mrs. Becky Burgett and a second by Mrs. Anita McFarland.  
Mrs. Becky Burgett        Yes
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

VI.B. Facilities  
VI.B.1. Approval of BG-4 - Close Out Documents for UE addition  

Order #2011-9 - Motion Passed:   passed with a motion by Mrs. Becky Burgett and a second by Mrs. Sonya Giles.  
Mrs. Becky Burgett        Yes
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

VI.B.2. Update on LE Renovation/Expansion Project - John Gilbert, Ross-Tarrant Architects  
VI.B.3. Review/Approval of Change Orders - DAG Construction - LE Renovation/Expansion  

Order #2011-10 - Motion Passed:   passed with a motion by Mrs. Anita McFarland and a second by Mr. David Morris.  
Mrs. Becky Burgett        Yes
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

967
VI.B.3.a. Change Order #23, $0 - Change Painting Subcontractor  
VI.B.3.b. Change Order #24, $6,814.80 - Water Coolers and Heater Rentals  
VI.B.3.c. Change Order #25, $8,745.75 - Additional Cubby Casework  
VI.B.3.d. Change Order #26, $-(8,892.00) - Security Work Done outside the Construction Contract related to the REMS grant funds  
VI.B.3.e. Change Order #27, $12,617.46 - Improving Storm Drainage Conditions on Site  
VI.B.3.f. Change Order #28, $11,669.95 - Adding Hand Dryers in the Restrooms  
VI.B.3.g. Change Order #29, $10,450.28 - Dumpster Fencing and Pad Improvements  
VI.B.4. District Energy Plan Update - Mr. Leonard Whalen  
VI.B.5. Approval of LPC Facilities Planning Committee - Mr. Leonard Whalen  

Order #2011-11 - Motion Passed:   passed with a motion by Mrs. Becky Burgett and a second by Mrs. Anita McFarland.  
Mrs. Becky Burgett        Yes
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

VI.C. Policy Issues  
VI.C.1. Review of Policy 09.124 - Tuition - Mr. Leonard Whalen  
VI.C.2. Review of Procedures 09.124.AP.1 and 09.124.AP.21 - Mr. Leonard Whalen  
VI.D. Approval of Non-resident Student Contracts - Mr. Leonard Whalen  

Order #2011-12 - Motion Passed:   passed with a motion by Mrs. Becky Burgett and a second by Mrs. Joanie Rogers.  
Mrs. Becky Burgett        Yes
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

VI.E. Approval of Emergency Management Plan (REMS) - Mr. Leonard Whalen  

Order #2011-13 - Motion Passed:   passed with a motion by Mrs. Joanie Rogers and a second by Mr. David Morris.  
Mrs. Becky Burgett        Yes
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

VI.F. Request Approval to Establish 501C3 Group for United Charity Funds- Family Resource Center - Pat Hendren  

Order #2011-14 - Motion Passed:   passed with a motion by Mrs. Anita McFarland and a second by Mrs. Joanie Rogers.  
Mrs. Becky Burgett        Yes
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

968
VII. STUDENT LEARNING & SUPPORT CONSENT ITEMS  

Order #2011-15 - Motion Passed:   passed with a motion by Mrs. Becky Burgett and a second by Mr. David Morris.  
Mrs. Becky Burgett        Yes
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

VII.A. Approve Minutes of the December 13, 2010 Gallatin County Board of Education Meeting  
VII.B. Approve Treasurer's Report  
VII.C. Approve Activity Fund Report  
VII.C.1. Authorize Payment of Activity Fund Bills  
VII.D. Authorize Payment of Bills  
VII.D.1. Ross-Tarrant Architects - LE Renovation/Expansion, #18, $4,442.82 -   
VII.D.2. Ross Tarrant - LE Renovation/Expansion- #19, $8,182.60  
VII.D.3. Ross Tarrant - Facilities Survey, #2, $682.92  
VII.D.4. Ross Tarrant - Facilities Survey - #3, $500.00  
VII.D.5. DAG Construction - Pay App #9, $262,912.59 LE Renovation/Expansion  
VII.D.6. S & ME, LE Addition/Renovation - #431056, $4,136.25  
VII.E. Bids/Contracts  
VII.F. Personnel Actions  
VII.F.1. Resignation - Jeff Harper - Bus Driver  
VII.F.2. HIRINGS  
VII.F.2.a. Dave McCoy - Football Coach  
VII.F.2.b. Samantha Biddle - Custodian  
VII.F.2.c. Becky Schild - HS ESS  
VII.F.2.d. Heather Hill - VoAg  
VII.F.2.e. Debbie Selle - Cafeteria  
VII.G. Approve Requests  
VII.G.1. Approval to Declare Buses #2, #12 and #31 as Surplus - Mr. Mark Hale  
VII.G.2. Approval to Accept Donation of 40 Computer Lab Chairs from Tom Sexton and Associates  
VII.G.3. Approval of Maternity Leave - Amanda O'Connor  
VII.G.4. Request Approval of Medical Leave - Nikki Smithson  
VII.G.5. Request Approval of Leave of Absence to Attend a Practicum - Mrs. Teresa Messenger  
VII.G.6. Request Approval to Solicit Local Businesses for After Prom Donations - Regina Danaher Smith  
VII.G.7. Request Approval for Hosting Pre-prom Activities - 3D Simulator - Regina Danaher Smith  
VII.G.8. Request Approval to Host After Prom - Regina Danaher Smith  
VII.G.9. Facilities Use Requests  
VII.G.9.a. FFA - NKY Regional Freshmen Leadership Conference - HS Cafe - 2/5/11 - Ms. Katie Brown  
VII.G.9.b. FFA - NKY Regional Freshmen Leadership Conference - 2/4-2/5/11  - HS Auditorium - Ms. Katie Brown  
VII.G.10. Fund Raising Requests  
VII.G.10.a. 8th Grade Trip - Sell Little Caesar’s Pizza Kits - 2-11-11 to 2-18-11 - Mrs. Michelle Lawrence  
VII.G.10.b. GC Varsity Cheerleading - Sweetheart Walk and Dance - 2-11-11-Michelle Lawrence and Caroline Benson  
VII.G.10.c. FFA - Beef Jerky Sales - March and April - Katie Brown and Heather Hill  
VII.G.10.d. MS Cheerleaders - Sell 8th Grade T-shirts - February-May - Buddie Wilmot  
VII.G.10.e. HS Football - Donation Letters - 1/22/11 - Coach Tim Browning  
VII.G.10.f. HS Band/Football - Country Music Concert - 3/17/11 - Keith Howard/Tim Browning  
VII.G.10.g. HS Band/Art Club/Yearbook - Mattress Sales - 3/19/11 - Keith Howard and Brandon Stropko  
VII.G.10.h. UE - Mathathon - 3/2/11-3/11/11- Mrs. Tonya Christy  
VII.G.10.i. Agriculture Department Floral Design Class- 2/7-2/14/11 - Create and Sell Arrangements and Treats - Ms. Katie Brown  

969
VIII. EXECUTIVE SESSION - Preliminary Discussion of Superintendent's Annual Evaluation and Student Discipline  

Order #2011-16 - Motion Passed:  Motion to enter into executive session per KRS 61.810 subsection (j) for the purpose of preliminary discussion of the superintendent's evaluation and also in accordance with KRS 61.810(1)(f) for discussions or hearings which might lead to the discipline, dismissal or expulsion of a Gallatin County Student passed with a motion by Mrs. Becky Burgett and a second by Mrs. Joanie Rogers.  
Mrs. Becky Burgett        Yes
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

VIII.A. Enter into Closed Session  
VIII.B. Exit from Closed Session  

Order #2011-17 - Motion Passed:   passed with a motion by Mrs. Becky Burgett and a second by Mrs. Joanie Rogers.  
Mrs. Becky Burgett        Yes
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

VIII.C. Action Taken in Closed Session  

Order #2011-18 - Motion Passed:  Transfer student FY11-08 to the Alternative School for remainder of 3rd grading period passed with a motion by Mrs. Joanie Rogers and a second by Mr. David Morris.  
Mrs. Becky Burgett        Yes
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

IX. ADJOURN  

Order #2011-19 - Motion Passed:   passed with a motion by Mr. David Morris and a second by Mrs. Becky Burgett.  
Mrs. Becky Burgett        Yes
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

_____________________________________
Chairperson

_____________________________________
Superintendent