Regular Meeting
July 28, 2025 6:00 PM
School Board Room 
118 East Acadia Street
Dawson Springs, KY

The Dawson Springs Board of Education met in regular session July 28, 2025 at 6:00 PM in the School Board Room, 118 E Arcadia Ave, Dawson Springs KY 42408 with the following school board members present: Michael Wes Ausenbaugh, Meredith Hyde, Christy Winfrey and Mary Beth Drennan.  Absent:  Vicki Allen

1. Call to Order and Welcome  

2. Roll call   
Discussion: None
Also present: Leonard Whalen, Amanda Almon, Jennifer Ward, Elizabeth Robinson, Spencer Spratt, Cassie Ipock

3. Approval of the Agenda  
Order #7139 - Motion Passed:  Recommendation to approve the agenda passed with a motion by Meredith Hyde and a second by Mary Beth Drennan.  
Vicki Allen               Absent
Michael Ausenbaugh        Yes
Mary Beth Drennan         Yes
Meredith Hyde             Yes
Christy Winfrey           Yes

4. Recognition, discussion, communication and report items (No Board Action)  
4.A. Recognition  
4.B. Communications
4.B.1. Board Member Communications: Acknowledgement and acceptance of resignation of Board Member Vicki Allen effective 7/21/2025. We appreciate Ms. Allen's service to the Dawson Springs Board of Education since 2002.  
4.B.1.a. Board selection of Board Chair and Vice-Chair:  
Discussion: Meredith Hyde nominated Michael Wes Ausenbaugh for Board Chair.  Mary Beth Drennan and Christy Winfrey agreed.  Michael Wes Ausenbaugh nominated Meredith Hyde for Board Vice Chair.  Mary Beth Drennan and Christy Winfrey agreed.  Michael Wes Ausenbaugh was selected as Board Chair and Meredith Hyde was selected as Board Vice Chair.
4.B.2. Citizens and Delegations: This is an opportunity for any citizen or delegation to approach the Board and be heard on any item/issue on the agenda or not on the agenda. An individual is limited to 2 minutes to speak. Please keep in mind this is not for questions and answers, simply individuals to share information with the Board. (The Board appreciates and anticipates that the building Principal and Superintendent get the opportunity to resolve any issues prior to addressing the Board).  
4.C. Reports  
4.C.1. Preschool Update/Report  
4.C.2. Elementary Principal's Report  
4.C.3. Jr./Sr. High Principal's Report  
  		4.C.4. Current School Year School Calendar Update (if applicable)  
 		4.C.5. Chief Academic Officer Report (Verbal Report)
4.C.6. Superintendent's Report (Verbal Report)  

5. Action Items (Affirmative Motion needed)  

5.A. Approval of Treasurer's Report  
Order #7140 - Motion Passed:  Approval of the treasurer's report as presented passed with a motion by Meredith Hyde and a second by Christy Winfrey.  
Vicki Allen               Absent
Michael Ausenbaugh        Yes
Mary Beth Drennan         Yes
Meredith Hyde             Yes
Christy Winfrey           Yes

5.B. Discussion/Approval of 2024-2025 Annual Financial Report (AFR)  
Order #7141 - Motion Passed:  Approval of 2024-2025 Annual Financial Report (AFR) passed with a motion by Mary Beth Drennan and a second by Meredith Hyde.  
Vicki Allen               Absent
Michael Ausenbaugh        Yes
Mary Beth Drennan         Yes
Meredith Hyde             Yes
Christy Winfrey           Yes

5.C. Discussion/Approval of the Elementary SBDM council to carry over $5,741.02 to 2025--2026 working budget  
Order #7142 - Motion Passed:  Approval of the Elementary SBDM council to carry over $5,741.02 to 2025--2026 working budget passed with a motion by Meredith Hyde and a second by Christy Winfrey.  
Vicki Allen               Absent
Michael Ausenbaugh        Yes
Mary Beth Drennan         Yes
Meredith Hyde             Yes
Christy Winfrey           Yes

5.D. Discussion/Approval of the Jr/Sr High School SBDM council to carry over $14,978.25 to 2025--2026 working budget  
Order #7143 - Motion Passed:  Approval of the Jr/Sr High School SBDM council to carry over $14,978.25 to 2025--2026 working budget passed with a motion by Meredith Hyde and a second by Christy Winfrey.  
Vicki Allen               Absent
Michael Ausenbaugh        Yes
Mary Beth Drennan         Yes
Meredith Hyde             Yes
Christy Winfrey           Yes

5.E. Discussion/Approval of 2nd Reading of the following KSBA updated Board Policies and associated Procedures (these will become policy/procedure upon this vote)-  Policies: 01.0, 01.11, 01.111, 01.5, 02.31, 02.413, 02.421, 02.4241, 02.4242, 03.11, 03.1161, 03.1232, 03.1721, 03.175, 03.18, 03.19, 03.21, 03.2141, 03.2721, 03.29, 03.4, 03.6, 04.1, 04.32, 04.8, 07.1, 08.1, 08.1122, 08.113, 08.1131, 08.11311, 08.1312, 08.1351, 08.13531, 08.22, 08.232, 08.2323, 08.2324, 08.3, 09.122, 09.1222, 09.1224, 09.2, 09.22, 09.2211, 09.2241, 09.227, 09.313, 09.421, 09.4221, 09.4261, 09.4294. Respective procedures related to these polices will be passed at the next meeting with the second reading/final approval of the policies: (Procedures- 03.19 AP .1, 03.19 AP .23, 04.8 AP .1, 07.1 AP .1, 08.1131 AP .1, 08.1351 AP .1, 08.2323 AP .1, 08.2324 AP .2, 09.1224 AP .1, 09.2241 AP .1, 09.2241 AP.21, 08.22 AP.1, 08.22 AP.2).  
Order #7144 - Motion Passed:  Approval of 2nd Reading of the following KSBA updated Board Policies and associated Procedures Policies: 01.0, 01.11, 01.111, 01.5, 02.31, 02.413, 02.421, 02.4241, 02.4242, 03.11, 03.1161, 03.1232, 03.1721, 03.175, 03.18, 03.19, 03.21, 03.2141, 03.2721, 03.29, 03.4, 03.6, 04.1, 04.32, 04.8, 07.1, 08.1, 08.1122, 08.113, 08.1131, 08.11311, 08.1312, 08.1351, 08.13531, 08.22, 08.232, 08.2323, 08.2324, 08.3, 09.122, 09.1222, 09.1224, 09.2, 09.22, 09.2211, 09.2241, 09.227, 09.313, 09.421, 09.4221, 09.4261,09.4294 Respective procedures related to these polices will be passed at the next meeting with the second reading/final approval of the policies: (Procedures- 03.19 AP .1, 03.19 AP .23, 04.8 AP .1, 07.1 AP .1, 08.1131 AP .1, 08.1351 AP .1, 08.2323 AP .1, 08.2324 AP .2, 09.1224 AP .1, 09.2241 AP .1, 09.2241 AP.21, 08.22 AP.1, 08.22 AP.2)  passed with a motion by Meredith Hyde and a second by Mary Beth Drennan.  
Vicki Allen               Absent
Michael Ausenbaugh        Yes
Mary Beth Drennan         Yes
Meredith Hyde             Yes
Christy Winfrey           Yes

5.F. Discussion/Approval to advertise, as required by law, for any interested individuals to apply for the open Board seat as vacated Vicki Allen. This term is due to expire December 31, 2026.  
Order #7145 - Motion Passed:  Approval to advertise, as required by law, for any interested individuals to apply for the open Board seat as vacated Vicki Allen. This term is due to expire December 31, 2026 passed with a motion by Meredith Hyde and a second by Christy Winfrey.  
Vicki Allen               Absent
Michael Ausenbaugh        Yes
Mary Beth Drennan         Yes
Meredith Hyde             Yes
Christy Winfrey           Yes

5.G. Discussion/Approval of Memorandum of Understanding with Hopkins County Schools to provide Vision Impairment (VI) Services during 2025-2026 school year  
Order #7146 - Motion Passed:  Approval of Memorandum of Understanding with Hopkins County Schools to provide Vision Impairment (VI) Services during 2025-2026 school year passed with a motion by Meredith Hyde and a second by Mary Beth Drennan.  
Vicki Allen               Absent
Michael Ausenbaugh        Yes
Mary Beth Drennan         Yes
Meredith Hyde             Yes
Christy Winfrey           Yes

5.H. Discussion/Approval to surplus 5 sets of old gym lockers and recycle technology equipment listed in attachment.  
Order #7147 - Motion Passed:  Approval to surplus 5 sets of old gym lockers and recycle technology equipment listed in attachment passed with a motion by Meredith Hyde and a second by Mary Beth Drennan.  
Vicki Allen               Absent
Michael Ausenbaugh        Yes
Mary Beth Drennan         Yes
Meredith Hyde             Yes
Christy Winfrey           Yes

5.I. Discussion/Approval of 2025-2026 Employee Handbook, Coaches/Extracurricular Handbook, and Substitute Handbook as attached and revised by KSBA.  
Order #7148 - Motion Passed:  Approval of 2025-2026 Employee Handbook, Coaches/Extracurricular Handbook, and Substitute Handbook as attached and revised by KSBA passed with a motion by Meredith Hyde and a second by Mary Beth Drennan.  
Vicki Allen               Absent
Michael Ausenbaugh        Yes
Mary Beth Drennan         Yes
Meredith Hyde             Yes
Christy Winfrey           Yes

5.J. Discussion/Approval of the 2025-2026 district code of conduct for students.  
Order #7149 - Motion Passed:  Approval of the 2025-2026 district code of conduct for students passed with a motion by Meredith Hyde and a second by Mary Beth Drennan.  
Vicki Allen               Absent
Michael Ausenbaugh        Yes
Mary Beth Drennan         Yes
Meredith Hyde             Yes
Christy Winfrey           Yes

6. Student Learning and Support Consent Items  
Order #7150 - Motion Passed:  Approval of consent agenda passed with a motion by Meredith Hyde and a second by Mary Beth Drennan.  
Vicki Allen               Absent
Michael Ausenbaugh        Yes
Mary Beth Drennan         Yes
Meredith Hyde             Yes
Christy Winfrey           Yes

6.A. Approval of Board Meeting Minutes for June 23, 2025 and June 30, 2025  
6.B. Approval of Payment of Bills and Salaries  
6.C. Acknowledge Notification of Personnel Actions:
Hired: Bobbi Bell   	Elementary Teacher   7/1/2025
 Paige Cavanah  	Volunteer HS Cheer Asst Coach   7/22/2025
 Earl Fraliex   	HS Boys Basketball Asst Para-Coach   7/1/2025
 Matt Fraliex   	Elem Teacher & HS Boys Basketball Head Coach 7/1/2025
 Cameron Gudgell  MS Social Studies & HS Baseball Head Coach   7/1/2025
 Cassie Ipock   	Elementary Teacher   7/1/2025
 Derek Scott	HS Boys Basketball Asst Coach   7/1/2025
 Rachel Starks   	HS History Teacher   7/1/2025
 Judd Tyson 	Volunteer HS Boys Basketball Asst Coach - 7/16/2025
 Karen Weldon   	Elementary LBD Teacher   7/1/2025
On Leave: EE# 4224   	FMLA/Maternity
Resigned: Laura Lucas   Elementary FMD Teacher   6/26/2025
 Abigail Garrett  Elementary Instructional Assistant - 7/9/2025
 Sydney Perkins   Kindergarten Teacher   7/14/2025  
6.D. Approval of Superintendent expenses  

7. Motion to Adjourn  
Order #7151 - Motion Passed:  Approval to adjourn the meeting passed with a motion by Christy Winfrey and a second by Mary Beth Drennan.  
Vicki Allen               Absent
Michael Ausenbaugh        Yes
Mary Beth Drennan         Yes
Meredith Hyde             Yes
Christy Winfrey           Yes

_____________________________________	_____________________________________
Michael Wes Ausenbaugh	Amanda Almon
Chairman	Secretary