Regular Meeting
June 23, 2025 6:00 PM
School Board Room 
118 East Acadia Street 
Dawson Springs, KY
The Dawson Springs Board of Education met in regular session June 23, 2025 at 6:00 PM in the School Board Room, 118 East Acadia Street, Dawson Springs, KY with the following school board members present: Vicki Allen, Michael Wes Ausenbaugh, Meredith Hyde, and Christy Winfrey. Absent: Mary Beth Drennan

1. Call to Order and Welcome  

2. Roll call   
Discussion: None
Also present: Leonard Whalen, Amanda Almon, Larry Cavanah, Spencer Spratt Todd Marshall, Kristin Merrill, Cassie Bruch Ipock and Todd Bell

3. Approval of the Agenda  
Order #7118 - Motion Passed:  Recommendation to approve the agenda passed with a motion by Michael Ausenbaugh and a second by Meredith Hyde.  
Vicki Allen               Yes
Michael Ausenbaugh        Yes
Mary Beth Drennan         Absent
Meredith Hyde             Yes
Christy Winfrey           Yes

4. Recognition, discussion, communication and report items (No Board Action)  
4.A. Recognition of Retiree:  Todd Marshall  
4.B. Communications  
4.B.1. Board Member Communications  
4.B.2. Citizens and Delegations: This is an opportunity for any citizen or delegation to approach the Board and be heard on any item/issue on the agenda or not on the agenda. An individual is limited to 2 minutes to speak. Please keep in mind this is not for questions and answers, simply individuals to share information with the Board. (The Board appreciates and anticipates that the building Principal and Superintendent get the opportunity to resolve any issues prior to addressing the Board).  
4.C. Reports  
4.C.1. Preschool Update/Report  
4.C.2. Elementary Principal's Report  
4.C.3. Jr./Sr. High Principal's Report  
4.C.5. Chief Academic Officer Report  
4.C.6. Superintendent's Report  

5. Action Items (Affirmative Motion needed)
  
5.A. Approval of Treasurer's Report  
Order #7119 - Motion Passed:  Approval of the treasurer's report as presented passed with a motion by Meredith Hyde and a second by Michael Ausenbaugh.  
Vicki Allen               Yes
Michael Ausenbaugh        Yes
Mary Beth Drennan         Absent
Meredith Hyde             Yes
Christy Winfrey           Yes

5.B. Discussion/Approval of 1st Reading of the following KSBA updated Board Policies (these will take a second reading at next meeting to become policy)- 
Policies: 01.0, 01.11, 01.111, 01.5, 02.31, 02.413, 02.421, 02.4241, 02.4242, 03.11, 03.1161, 03.1232, 03.1721, 03.175, 03.18, 03.19, 03.21, 03.2141, 03.2721, 03.29, 03.4, 03.6, 04.1, 04.32, 04.8, 07.1, 08.1, 08.1122, 08.113, 08.1131, 08.11311, 08.1312, 08.1351, 08.13531, 08.22, 08.232, 08.2323, 08.2324, 08.3, 09.122, 09.1222, 09.1224, 09.2, 09.22, 09.2211, 09.2241, 09.227, 09.313, 09.421, 09.4221, 09.4261, 09.4294
Respective procedures related to these polices will be passed at the next meeting with the second reading/final approval of the policies: (Procedures- 03.19 AP .1, 03.19 AP .23, 04.8 AP .1, 07.1 AP .1, 08.1131 AP .1, 08.1351 AP .1, 08.2323 AP .1, 08.2324 AP .2, 09.1224 AP .1, 09.2241 AP .1, 09.2241 AP.21, 08.22 AP.1, 08.22 AP.2).  
Order #7120 - Motion Passed:  Approval of 1st Reading of the following KSBA updated Board Policies (these will take a second reading at next meeting to become policy)- Policies: 01.0, 01.11, 01.111, 01.5, 02.31, 02.413, 02.421, 02.4241, 02.4242, 03.11, 03.1161, 03.1232, 03.1721, 03.175, 03.18, 03.19, 03.21, 03.2141, 03.2721, 03.29, 03.4, 03.6, 04.1, 04.32, 04.8, 07.1, 08.1, 08.1122, 08.113, 08.1131, 08.11311, 08.1312, 08.1351, 08.13531, 08.22, 08.232, 08.2323, 08.2324, 08.3, 09.122, 09.1222, 09.1224, 09.2, 09.22, 09.2211, 09.2241, 09.227, 09.313, 09.421, 09.4221, 09.4261, 09.4294Respective procedures related to these polices will be passed at the next meeting with the second reading/final approval of the policies: (Procedures- 03.19 AP .1, 03.19 AP .23, 04.8 AP .1, 07.1 AP .1, 08.1131 AP .1, 08.1351 AP .1, 08.2323 AP .1, 08.2324 AP .2, 09.1224 AP .1, 09.2241 AP .1, 09.2241 AP.21, 08.22 AP.1, 08.22 AP.2) passed with a motion by Michael Ausenbaugh and a second by Meredith Hyde.  
Vicki Allen               Yes
Michael Ausenbaugh        Yes
Mary Beth Drennan         Absent
Meredith Hyde             Yes
Christy Winfrey           Yes

5.C. Discussion/Approval, per KRS 160.570 and in accordance with KRS 41.240, to continue with Planter's Bank as our bond of depository for 2025-2026 school year.  
Order #7121 - Motion Passed:  Recommendation to approve, per KRS 160.570 and in accordance with KRS 41.240, to continue with Planter's Bank as our bond of depository for 2025-2026 school year passed with a motion by Meredith Hyde and a second by Christy Winfrey.  
Vicki Allen               Yes
Michael Ausenbaugh        Yes
Mary Beth Drennan         Absent
Meredith Hyde             Yes
Christy Winfrey           Yes

5.D. Discussion/Approval to continue partnership with Green River Educational Cooperative (GRREC) for 2025-2026 at an estimated total cost of approximately $3,000 which includes being a part of their Grant Writing Consortium.  
Order #7122 - Motion Passed:  Approval to continue partnership with Green River Educational Cooperative (GRREC) for 2025-2026 at an estimated total cost of approximately $3,000, which includes being a part of their Grant Writing Consortium, passed with a motion by Michael Ausenbaugh and a second by Meredith Hyde.  
Vicki Allen               Yes
Michael Ausenbaugh        Yes
Mary Beth Drennan         Absent
Meredith Hyde             Yes
Christy Winfrey           Yes

5.E. Discussion/Approval of the 2024-2025 final amended school calendar as presented, no changes were made other than NTI and make-up days being taken, the school year and PD started and ended per the original school calendar.  
Order #7123 - Motion Passed:  Approval of the 2024-2025 final amended school calendar as presented, no changes were made other than NTI and make-up days being taken, the school year and PD started and ended per the original school calendar passed with a motion by Meredith Hyde and a second by Christy Winfrey.  
Vicki Allen               Yes
Michael Ausenbaugh        Yes
Mary Beth Drennan         Absent
Meredith Hyde             Yes
Christy Winfrey           Yes

5.F. Discussion/Approval of 2025-2026 district employee pay dates from July 1, 2025 until June 30, 2026 as presented.  
Order #7124 - Motion Passed:  Approval of 2025-2026 district employee pay dates from July 1, 2025 until June 30, 2026 as presented passed with a motion by Meredith Hyde and a second by Christy Winfrey.  
Vicki Allen               Yes
Michael Ausenbaugh        Yes
Mary Beth Drennan         Absent
Meredith Hyde             Yes
Christy Winfrey           Yes

5.G. Discussion/Approval to utilize ParentSquare or official school email as the District's traceable communication system to follow all electronic school notification and communication programs or applications in compliance with SB 181 (KRS 160.145).  
Order #7125 - Motion Passed:  Approval to utilize ParentSquare or official school email as the District’s traceable communication system to follow all electronic school notification and communication programs or applications in compliance with SB 181 (KRS 160.145) passed with a motion by Michael Ausenbaugh and a second by Christy Winfrey.  
Vicki Allen               Yes
Michael Ausenbaugh        Yes
Mary Beth Drennan         Absent
Meredith Hyde             Yes
Christy Winfrey           Yes

5.H. Discussion/Approval of the 2025-2026 Certified Evaluation Plan for Teachers and Other Professionals as presented with changes.  
Order #7126 - Motion Passed:  Approval of the 2025-2026 Certified Evaluation Plan for Teachers and Other Professionals as presented with changes passed with a motion by Meredith Hyde and a second by Michael Ausenbaugh.  
Vicki Allen               Yes
Michael Ausenbaugh        Yes
Mary Beth Drennan         Absent
Meredith Hyde             Yes
Christy Winfrey           Yes

5.I. Discussion/Approval of FY 2025-2026 Certified, Classified, Substitute and Extra Service salary schedules.  
Order #7127 - Motion Passed:  Approval of FY 2025-2026 Certified, Classified, Substitute and Extra Service salary schedules passed with a motion by Michael Ausenbaugh and a second by Meredith Hyde.  
Vicki Allen               Yes
Michael Ausenbaugh        Yes
Mary Beth Drennan         Absent
Meredith Hyde             Yes
Christy Winfrey           Yes

5.J. Discussion/Approval to modify Elementary Director of Teaching and Learning position to District Instructional Coach/Coordinator for contract total of 200 days paid based on certified rank and experience  
Order #7128 - Motion Passed:  Approval to modify Elementary Director of Teaching and Learning position to District Instructional Coach/Coordinator for contract total of 200 days paid based on certified rank and experience passed with a motion by Meredith Hyde and a second by Christy Winfrey.  
Vicki Allen               Yes
Michael Ausenbaugh        Yes
Mary Beth Drennan         Absent
Meredith Hyde             Yes
Christy Winfrey           Yes

5.K. Discussion/Approval to modify Athletic Director position to be held by current employee as an extra service position with 10 extended contract days  
Order #7129 - Motion Passed:  Approval to modify Athletic Director position to be held by current employee as an extra service position with 10 extended contract days passed with a motion by Meredith Hyde and a second by Michael Ausenbaugh.  
Vicki Allen               Yes
Michael Ausenbaugh        Yes
Mary Beth Drennan         Absent
Meredith Hyde             Yes
Christy Winfrey           Yes

5.L. Discussion/Approval of Statement of Responsibility and final Saferoom plans to submit to FEMA for project DR 4630-0041.  
Order #7130 - Motion Passed:  Approval of Statement of Responsibility and final Saferoom plans to submit to FEMA for project DR 4630-0041 passed with a motion by Michael Ausenbaugh and a second by Christy Winfrey.  
Vicki Allen               Yes
Michael Ausenbaugh        Yes
Mary Beth Drennan         Absent
Meredith Hyde             Yes
Christy Winfrey           Yes

5.M. Discussion/Approval to utilize Mike Owsley and English, Lucas, Priest and Owsley (ELPO) for legal services for the district for 2025-2026 and 2026-2027  
Order #7131 - Motion Passed:  Approval to utilize Mike Owsley and English, Lucas, Priest and Owsley (ELPO) for legal services for the district for 2025-2026 and 2026-2027 passed with a motion by Michael Ausenbaugh and a second by Meredith Hyde.  
Vicki Allen               Yes
Michael Ausenbaugh        Yes
Mary Beth Drennan         Absent
Meredith Hyde             Yes
Christy Winfrey           Yes

6. Student Learning and Support Consent Items  
Order #7132 - Motion Passed:  Approval of consent agenda passed with a motion by Michael Ausenbaugh and a second by Meredith Hyde.  
Vicki Allen               Yes
Michael Ausenbaugh        Yes
Mary Beth Drennan         Absent
Meredith Hyde             Yes
Christy Winfrey           Yes

6.A. Approval of Board Meeting Minutes for May 19, 2025  
6.B. Approval of Payment of Bills and Salaries  
6.C. Acknowledge Notification of Personnel Actions:
Hired: 
Tammy Marcum   Substitute Cook/Baker   7/1/2025
Schuyler Storms   Co-ed Golf Coach   7/1/2025
Additional Extra Duty:
Logan Davenport   Athletic Director   7/1/2025
Amanda Scott   MS Girls Basketball Head Coach   7/1/2025
Dylan Simpson   Boys Cross Country Head Coach   7/1/2025
Internal Transfer:
Micki Clark   From HS English to HS Asst. Principal   7/1/2025
Jennifer Graham   From Gifted & Talented to Elem School Counselor/GT Coordinator   7/1/2025
Barbara P'Poole   From Elem Teacher to Gifted & Talented   7/1/2025
Rhonda Simpson   From Boys Cross Country to Girls Cross Country Head Coach   7/1/2025
Jay Vaughn   From HS History to Art   7/1/2025
Resigned: 
Lauren Hibbs   2nd Grade Teacher   6/30/2025
Wayne Simpson   Girls Cross Country Head Coach   6/30/2025
Retiring: 
Todd Marshall   Jr/Sr. HS Principal   6/30/2025  
6.D. Approval of Superintendent expenses  

7. Motion to enter closed session per KRS: 61.810 (f): Personnel to discuss Superintendent Evaluation  
Order #7133 - Motion Passed:   passed with a motion by Michael Ausenbaugh and a second by Meredith Hyde.  
Vicki Allen               Yes
Michael Ausenbaugh        Yes
Mary Beth Drennan         Absent
Meredith Hyde             Yes
Christy Winfrey           Yes

7.A. Motion to exit closed session and resume regular open session  
Order #7134 - Motion Passed:   passed with a motion by Michael Ausenbaugh and a second by Meredith Hyde.  
Vicki Allen               Yes
Michael Ausenbaugh        Yes
Mary Beth Drennan         Absent
Meredith Hyde             Yes
Christy Winfrey           Yes

8. Public review of Superintendent Evaluation  
After review, the board declared the Superintendent Evaluation for 2024-2025 as exemplary. 

9. Motion to Adjourn (We will have a special called meeting on June 30, 2025 to review and potentially approve insurance providers for 2025-2026.)  
Order #7135 - Motion Passed:  Approval to adjourn the meeting passed with a motion by Meredith Hyde and a second by Christy Winfrey.  
Vicki Allen               Yes
Michael Ausenbaugh        Yes
Mary Beth Drennan         Absent
Meredith Hyde             Yes
Christy Winfrey           Yes

_____________________________________	_____________________________________
Vicki Allen	Amanda Almon
Chairman	Secretary