Regular Meeting
August 26, 2024 6:00 PM
School Board Room 
118 East Acadia Street 
Dawson Springs, KY
The Dawson Springs Board of Education met in regular session August 26, 2024 at 6:00 PM in the School Board Room, 118 East Acadia Street, Dawson Springs, KY with the following school board members present: Vicki Allen, Wes Ausenbaugh, Kent Dillingham, Carol Niswonger, and Meredith Hyde

1. Call to Order and Welcome  
2. Roll call  
Discussion: None
Also present: Leonard Whalen, Amanda Almon, Spencer Spratt, Jennifer Ward, Todd Marshall, Kristin Merrill, Larry Cavanah, Cassie Bruch

3. Approval of the Agenda  
Order #6995 - Motion Passed:  Recommendation to approve the agenda passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Carol Niswonger.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

4. Recognition, discussion, communication and report items (No Board Action)  
4.A. Recognition  
4.B. Communications  
4.B.1. Board Member Communications  
4.B.2. Citizens and Delegations: This is an opportunity for any citizen or delegation to approach the Board and be heard on any item/issue on the agenda or not on the agenda. An individual is limited to 2 minutes to speak. Please keep in mind this is not for questions and answers, simply individuals to share information with the Board. (The Board appreciates and anticipates that the building Principal and Superintendent get the opportunity to resolve any issues prior to addressing the Board).  
4.C. Reports  
4.C.1. Elementary Principal's Report  
4.C.2. Preschool Update/Report- Strong potential to reach 70 students by first part of September  
4.C.3. Jr./Sr. High Principal's Report  
4.C.4. DPP Enrollment and Attendance Report- Elementary (K-5) is up 41 students with 275 students not including 68 preschool students and the M/HS (6-12) is up 27 students with 291 students. District total P-12= 634  
4.C.5. Current School Year School Calendar Update- We will have a revised calendar coming next month. The main modification will be that February 10 and March 14 will be make-up days if needed.  
4.C.6. District Technology Data Security  
4.C.7. Chief Academic Officer Report  
4.C.8. Superintendent's Report- verbal update  
4.C.8.a. Update on the following items: Food service freezer/cooler project is complete, Update on the safe room/tornado shelter, Status of enrollment for 24/25, Reviewing for potential raises for staff  
5. Action Items (Affirmative Motion needed)  
5.A. Approval of Treasurer's Report  
Order #6996 - Motion Passed:  Approval of the treasurer's report as presented passed with a motion by Kent Dillingham and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.B. Discussion/Approval of 2023-2024 Annual Financial Report (AFR)  
Order #6997 - Motion Passed:  Approval of 2023-2024 Annual Financial Report (AFR) passed with a motion by Kent Dillingham and a second by Ms. Carol Niswonger.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.C. Discussion/Approval to set the tax rate for the 2024-2025 school year (2024 taxes) at the same rate as current: General Fund Real Estate Rate: 74.7 cents, Tangible Personal Property 74.7 cents, The real estate rate and personal property rate will generate approximately $535,768.99. The revenue generated by the real estate rate and personal property rate should be approximately $530,768.99. Merchants Inventory 74.7 cents, Motor Vehicle/Watercraft 68.7 
Personal Aircraft 68.7, Utility tax 3%  
Order #6998 - Motion Passed:  Approval to set the tax rate for the 2024-2025 school year (2024 taxes) at the same rate as current: General Fund Real Estate Rate: 74.7 cents Tangible Personal Property 74.7 cents The real estate rate and personal property rate will generate approximately $535,768.99The revenue generated by the real estate rate and personal property rate should be approximately $530,768.99Merchants Inventory 74.7 cents Motor Vehicle/Watercraft 68.7 Personal Aircraft 68.7 Utility tax 3%  passed with a motion by Mr. Michael Ausenbaugh and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.D. Discussion/Approval of Kristin Merrill, Jennifer Ward, Todd Marshall, Brannigan Ethridge, Michael Davenport and Elizabeth Robinson as ARC (Admissions and Release Committee) Chairpersons for 2024-2025 upon completion of required training and/or updates.  
Order #6999 - Motion Passed:  Approval of Kristin Merrill, Jennifer Ward, Todd Marshall, Brannigan Ethridge, Michael Davenport and Elizabeth Robinson as ARC (Admissions and Release Committee) Chairpersons for 2024-2025 upon completion of required training and/or updates passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.E. Presentation/Discussion/Approval, per 702 KAR 1:170, acknowledging the district has reviewed this guidance (meaning the Data Security and Breach Notification and Best Practice Guide) and implemented the best practices that meet the needs of personal information reasonable security in our district.  
Order #7000 - Motion Passed:  Approval, per 702 KAR 1:170, acknowledging the district has reviewed this guidance (meaning the Data Security and Breach Notification and Best Practice Guide) and implemented the best practices that meet the needs of personal information reasonable security in our district.  passed with a motion by Mr. Michael Ausenbaugh and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.F. Discussion/Approval of first reading of policy 09.4341 regarding Alternative Education.   
Discussion: First reading; no action taken 

5.G. Discussion/Approval of BG-1 for the Safe Room/Tornado Shelter Project on campus  
Order #7001 - Motion Passed:  Approval of BG-1 for the Safe Room/Tornado Shelter Project on campus passed with a motion by Mr. Michael Ausenbaugh and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.H. Discussion/Approval of Senior Class Trip to an Amusement Park in Florida in the spring  
Order #7002 - Motion Passed:  Approval of Senior Class Trip to an Amusement Park in Florida in the spring passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Carol Niswonger.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.I. Discussion/Approval allowing the HS Boys Basketball Team to travel to northern KY overnight 2-3 nights to play in the Swauger Classic in Bellevue KY (12/26 & 12/27)  
Order #7003 - Motion Passed:  Approval allowing the HS Boys Basketball Team to travel to northern KY overnight 2-3 nights to play in the Swauger Classic passed with a motion by Kent Dillingham and a second by Ms. Carol Niswonger.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.J. Discussion/Approval of Fiscal Year 2025 (24/25 school year) funding assurances  
Order #7004 - Motion Passed:  Approval of Fiscal Year 2025 (24/25 school year) funding assurances passed with a motion by Mr. Michael Ausenbaugh and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.K. Discussion/Approval of revised/updated Memorandum of Agreement regarding the School Resource Officer (SRO) as attached.   
Order #7005 - Motion Passed:  Approval of revised/updated Memorandum of Agreement regarding the School Resource Officer (SRO) as attached passed with a motion by Meredith Hyde and a second by Ms. Carol Niswonger.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.L. Discussion/Approval of agreement with the Division of School and Community Nutrition as attached.  
Order #7006 - Motion Passed:  Approval of agreement with the Division of School and Community Nutrition as attached passed with a motion by Meredith Hyde and a second by Ms. Carol Niswonger.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.M. Discussion/Approval of drawings for the safe room/tornado shelter project as presented   
Order #7007 - Motion Passed:  Approval of drawings for the safe room/tornado shelter project as presented   passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.N. Discussion/Approval to authorize Superintendent Whalen, if needed, to take necessary steps to move the safe room/tornado shelter location to the corner of Eli Street and Hickory Street   
Order #7008 - Motion Passed:  Approval to authorize Superintendent Whalen, if needed, to take necessary steps to move the safe room/tornado shelter location to the corner of Eli Street and Hickory Street   passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

6. Student Learning and Support Consent Items  
Order #7009 - Motion Passed:  Approval of consent agenda passed with a motion by Mr. Michael Ausenbaugh and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

6.A. Approval of Board Meeting Minutes for July 29, 2024  
6.B. Approval of Payment of Bills and Salaries  
6.C. Acknowledge Notification of Personnel Actions:
Hired: Gary Brown   		Head Custodian   			    8/6/2024
 Michael Davenport   	Elementary Asst. Principal   	    8/8/2024
 Scott Raup   		SRO/Criminal Justice Instructor   8/9/2024
 Kammie Jackson   	IECE Interventionist   	    	    8/9/2024
 Denisha Randolph   	Preschool Instruct. Asst. 	    8/12/2024
       Denisha Randolph 	HS Girls' B'ball Asst. Coach 	    8/12/2024
 Erica Davis   		FRYSC Assistant   		    8/14/2024
Additional Extra Duty:	
Todd Marshall   	DPP   		    				8/8/2024
Christy Darnell   AM/PM Bus Driver      				8/14/2024
Emilee Seeger   	School Level Dir. Of Teaching & Learning  8/21/2024
Internal Transfer:
Dana Cummins   MS Reading to K-12 ISS Instructor  8/22/2024
Mickey Blue   	K-12 ISS to HS FMD   8/22/2024
Abigail Garrett   Kindergarten Instruct. Asst. to Elem. FMD Instruct.     Asst.   8/23/2024
Tara Huddleston   Elem. FMD Instruct. Asst. to Kindergarten Instruct
Asst.   8/23/2024
Resigned: 	Laura James   		DPP   		 8/8/2024
Michael Davenport  	AM/PM Bus Driver   8/9/2024
Retiring:
Tracy Collins   Kindergarten Teacher   10/1/2024  

6.D. Approval of Superintendent expenses  

7. Motion to Adjourn  
Order #7010 - Motion Passed:  Approval to adjourn the meeting passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

_____________________________________	_____________________________________
Vicki Allen	Amanda Almon
Chairman	Secretary