Regular Meeting
May 20, 2024 6:00 PM
School Board Room 
118 East Acadia Street 
Dawson Springs, KY
The Dawson Springs Board of Education met in regular session May 20, 2024 at 6:00 PM in the School Board Room 118 East Acadia Street, Dawson Springs, KY with the following school board members present: Vicki Allen, Wes Ausenbaugh, Kent Dillingham, Carol Niswonger, and Meredith Hyde.

1.	Call to Order and Welcome  

2. Roll call   
Discussion: None
Also present: Leonard Whalen, Amanda Almon, Todd Marshall, Jennifer Ward, Laura James, Kristin Merrill, Spencer Spratt

3. Approval of the Agenda  
Order #6938 - Motion Passed:  Recommendation to approve the agenda passed with a motion by Mr. Michael Ausenbaugh and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

4. Recognition, discussion, communication and report items (No Board Action)  
4.A. Recognition  
4.B. Communications  
4.B.1. Board Member Communications  
4.B.2. Citizens and Delegations: This is an opportunity for any citizen or delegation to approach the Board and be heard on any item/issue on the agenda or not on the agenda. An individual is limited to 2 minutes to speak. Please keep in mind this is not for questions and answers, simply individuals to share information with the Board. (The Board appreciates and anticipates that the building Principal and Superintendent get the opportunity to resolve any issues prior to addressing the Board).  
4.C. Reports  
4.C.1. Elementary Principal's Report  
4.C.2. Preschool Update/Report  
4.C.3. Jr./Sr. High Principal's Report  
4.C.4. DPP Enrollment and Attendance Report  
4.C.5. Chief Academic Officer Report  
4.C.6. Superintendent's Report  

5. Action Items (Affirmative Motion needed)  
5.A. Approval of Treasurer's Report  
Order #6939 - Motion Passed:  Approval of the treasurer's report as presented passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.B. Discussion/Approval of school start and end times of 7:55am to 2:50pm daily at all schools for the 2024-2025 school year.  
Order #6940 - Motion Passed:  Approval of school start and end times of 7:55am to 2:50pm daily at all schools for the 2024-2025 school year passed with a motion by Mr. Michael Ausenbaugh and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.C. Discussion/Approval to retain Duguid, Gentry and Associates, P.S.C. as our school district auditor for FY2025 at an anticipated approximate cost of $20,000  
Order #6941 - Motion Passed:  Approval to retain Duguid, Gentry and Associates, P.S.C. as our school district auditor for FY2025 at an anticipated approximate cost of $20,000 passed with a motion by Meredith Hyde and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes
	
5.D. Discussion/Approval of 2024-2025 Tentative Budget  
Order #6942 - Motion Passed:  Approval of 2024-2025 Tentative Budget passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.E. Discussion/Approval of proposed 2024-2025 Elementary SBDM budget  
Order #6943 - Motion Passed:  Approval of proposed 2024-2025 Elementary SBDM budget passed with a motion by Meredith Hyde and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.F. Discussion/Approval of 2024-2025 High School SBDM budget  
Order #6944 - Motion Passed:  Approval of 2024-2025 High School SBDM budget passed with a motion by Mr. Michael Ausenbaugh and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.G. Discussion/Approval of FY2023-2024 Capital Funds Request  
Order #6945 - Motion Passed:  Approval of FY2023-2024 Capital Funds Request passed with a motion by Kent Dillingham and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.H. Discussion/Approval of blanket Board order to hire emergency substitutes FY 2024-2025  
Order #6946 - Motion Passed:  Approval of blanket Board order to hire emergency substitutes FY 2024-2025 passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.I. Discussion/Approval of contracting agreement as attached with Southern KY Speech Therapy to provide tele/virtual services as needed to meet student needs for the 2024-2025 school year.  
Order #6947 - Motion Passed:  Approval of contracting agreement as attached with Southern KY Speech Therapy to provide tele/virtual services as needed to meet student needs for the 2024-2025 school year passed with a motion by Mr. Michael Ausenbaugh and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.J. Discussion/Approval of 2024-2025 contract with the Hopkins County Health Department to continue to provide a satellite clinic site at a rate of $15,600 which will provide school nurse for the District.  
Order #6948 - Motion Passed:  Approval of 2024-2025 contract with the Hopkins County Health Department to continue to provide a satellite clinic site at a rate of $15,600, which will provide school nurse for the District, passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.K. Discussion/Approval to allow the YMCA to use District parking lots as needed during the summer months of 2024 to distribute meals to school age children for the YMCA Summer Food Program. Also, if services are available, allow use of the Hard Work Cafe or similar area when school opens in August for the 202-2025 school year Monday through Friday from approximately 3:15 to 4:15 daily for the YMCA after school meals program to distribute meals to students who may want/like it. All YMCA workers will have current background checks verified with the YMCA and available to the District.  
Order #6949 - Motion Passed:  Approval to allow the YMCA to use District parking lots as needed during the summer months of 2024 to distribute meals to school age children for the YMCA Summer Food Program. Also, if services are available, allow use of the Hard Work Cafe or similar area when school opens in August for the 2024-2025 school year Monday through Friday from approximately 3:15 to 4:15 daily for the YMCA after school meals program to distribute meals to students who may want/like it passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Carol Niswonger.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.L. Discussion/Approval of MOA and approval for the District to contribute up to $20,000 towards a SRO (School Resource Officer) in collaboration with the City of Dawson Springs and/or the Hopkins County Fiscal Court and/or Sheriff’s Department and authorize Superintendent Whalen to work directly with those entities to obtain a potential agreement to provide SRO services for the 2024-2025 school year.  
Order #6950 - Motion Passed:  Approval of MOA and approval for the District to contribute up to $20,000 towards a SRO (School Resource Officer) in collaboration with the City of Dawson Springs and/or the Hopkins County Fiscal Court and/or Sheriff’s Department and authorize Superintendent Whalen to work directly with those entities to obtain a potential agreement to provide SRO services for the 2024-2025 school year  passed with a motion by Mr. Michael Ausenbaugh and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.M. Discussion/Approval of Non-Traditional Instruction (NTI) plan for 2024-2025 school year to utilize only if needed (as specified in current school and district improvement plan).  
Order #6951 - Motion Passed:  Approval of Non-Traditional Instruction (NTI) plan for 2024-2025 school year to utilize only if needed (as specified in current school and district improvement plan) passed with a motion by Mr. Michael Ausenbaugh and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.N. Discussion/Approval allowing Mountain Comprehensive Care to provide clinical treatment and therapeutic support to the students enrolled in our district as needed pending sufficient funding for 2024-2025  
Order #6952 - Motion Passed:  Approval allowing Mountain Comprehensive Care to provide clinical treatment and therapeutic support to the students enrolled in our district as needed pending sufficient funding for 2024-2025 passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Carol Niswonger.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.O. Discussion/Approval to renew current Curriculum Specialist position for 200 contract days for 2024-2025 school year.  
Order #6953 - Motion Passed:  Approval to renew current Curriculum Specialist position for 200 contract days for 2024-2025 school year   passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.P. Discussion/Approval to accept EMC Insurance Company as our property, liability, auto/bus and, umbrella insurance provider at a cost of $129,118 for 2024-2025 (+ $8,281 this year) and continue with KY Employers Mutual Insurance (KEMI) for 2024-2025 at a cost of $23,025 for workers compensation coverage (increase of $2,774) for a total cost of $127,502 (this is an overall increase of $11,055 from last year)  
Order #6954 - Motion Passed:  Approval to accept EMC Insurance Company as our property, liability, auto/bus and, umbrella insurance provider at a cost of $129,118 for 2024-2025 and continue with KY Employers Mutual Insurance (KEMI) for 2024-2025 at a cost of $23,025 for workers compensation coverage  passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

6. Student Learning and Support Consent Items  
Order #6955 - Motion Passed:  Approval of consent agenda passed with a motion by Mr. Michael Ausenbaugh and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

6.A. Approval of Board Meeting Minutes for April 22, 2024 and May 13, 2024  
6.B. Approval of Payment of Bills and Salaries  
6.C. Acknowledge Notification of Personnel Actions: 
Hired:	Micki Clark   HS English Teacher   			7/1/2024 
Dakota Jones  MS Baseball Assistant Coach 	7/1/2024
Transferred: Jay Vaughn  Computer/LAN Tech > HS History Teacher   7/1/2024
Resigned: Amber Cavanah   High School History Teacher   end of school year
On Leave: #4233   	  Medical   12/18/2023-5/31/2024 intermittent)
    #4360   	Maternity   3/28/2024-5/31/2024 (thru end of year)
Retiring: 	Telisa Cotton   Elementary Teacher   		6/1/2024
Tracy Collins   Kindergarten Teacher   		10/1/2024  
6.D. Approval of Superintendent expenses  
6.E. Approval to allow qualifying track team members and coaches to stay overnight one night in Lexington in preparation for the state track meet.    

7. Motion to Adjourn -Next regularly scheduled meeting is June 20, 2024.  
Order #6956 - Motion Passed:  Approval to adjourn the meeting passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

_____________________________________	_____________________________________
Vicki Allen	Amanda Almon
Chairman	Secretary