Regular Meeting
June 15, 2023 6:00 PM
School Board Room 
118 East Acadia Street 
Dawson Springs, KY
The Dawson Springs Board of Education met in regular session June 15, 2023 at 6:00 PM in the School Board Room, 118 East Acadia Street, Dawson Springs, KY with the following school board members present: Vicki Allen, Michael Wes Ausenbaugh, Kent Dillingham, Carol Niswonger and Meredith Hyde

1. Call to Order and Welcome  

2. Roll call Discussion: None
Also present: Leonard Whalen, Amanda Almon, Jennifer Ward, Kristin Merrill, Spencer Spratt, Jeannie Blanchard, and Cassie Bruch

3. Approval of the Agenda  
Order #6815 - Motion Passed:  Recommendation to approve the agenda passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

4. Recognition, discussion, communication and report items (No Board Action)  
4.A. Recognitions: Staff Perfect Attendance for 2022-2023- Jeannie Blanchard
and Shannon Garrett  Administrator Retiring- Kent Workman  
4.B. Communications  
4.B.1. Board Member Communications  
4.B.2. Citizens and Delegations: This is an opportunity for any citizen or delegation to approach the Board and be heard on any item/issue on the agenda or not on the agenda. An individual is limited to 2 minutes to speak. Please keep in mind this is not for questions and answers, simply individuals to share information with the Board. (The Board appreciates and anticipates that the building Principal and Superintendent get the opportunity to resolve any issues prior to addressing the Board).  
4.C. Reports  
4.C.1. Elementary Principal's Report - Verbal Report  
4.C.2. Preschool Report/Update- Verbal Report  
4.C.3. Jr./Sr. High Principal's Report- Verbal Report  
4.C.4. Enrollment and Attendance Report  
4.C.5. Chief Academic Officer Report- Verbal Report  
4.C.6. Superintendent's Report- Verbal Report  

5. Action Items (Affirmative Motion needed)  
5.A. Approval of Treasurer's Report  
Order #6816 - Motion Passed:  Approval of the treasurer's report as presented passed with a motion by Mr. Michael Ausenbaugh and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.B. Discussion/Approval of 2023-2024 employee pay dates as attached  
Order #6817 - Motion Passed:  Approval of 2023-2024 employee pay dates as attached passed with a motion by Mr. Michael Ausenbaugh and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.C. Discussion/Approval of 1st Reading of the following KSBA updated Board Policies/ Procedures. These will become in-force upon approval- 
Policies: 03.11, 03.115, 03.1161, 03.1211, 03.1231, 03.1232, 03.13241, 03.17, 03.21, 03.2141, 03.2211, 03.2231, 03.2232, 03, 23241, 03.272, 04.32, 05.4, 08.113, 08.1131, 08.11311, 08.133, 08.13531, 08.23, 09.11, 09.122, 09.141, 09.224, 09.227, 09.311, 09.313, 09.422, 09.425, 09.426, 09.431, 09.434, 09.4341, 09.435, 10.5  
Order #6818 - Motion Passed:  Approval of 1st Reading of the following KSBA updated Board Policies/ Procedures. These will become in-force upon approval- Policies: 03.11, 03.115, 03.1161, 03.1211, 03.1231, 03.1232, 03.13241, 03.17, 03.21, 03.2141, 03.2211, 03.2231, 03.2232, 03, 23241, 03.272, 04.32, 05.4, 08.113, 08.1131, 08.11311, 08.133, 08.13531, 08.23, 09.11, 09.122, 09.141, 09.224, 09.227, 09.311, 09.313, 09.422, 09.425, 09.426, 09.431, 09.434, 09.4341, 09.435, 10.5 passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.D. Discussion/Approval, per KRS 160.570 and in accordance with KRS 41.240, to continue with Planter's Bank as our bond of depository for 2023-2024.  
Order #6819 - Motion Passed:  Approval, per KRS 160.570 and in accordance with KRS 41.240, to continue with Planter's Bank as our bond of depository for 2023-2024 passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.E. Discussion/Approval to continue partnership with Green River Educational Cooperative (GRREC) for 2023-2024 at an estimated total cost of approximately $3,000 which includes being a part of their Grant Writing Consortium.  
Order #6820 - Motion Passed:  Approval to continue partnership with Green River Educational Cooperative (GRREC) for 2023-2024 at an estimated total cost of approximately $3,000 which includes being a part of their Grant Writing Consortium passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.F. Discussion/Approval of payment of HS HVAC and roof construction invoices as attached  
Order #6821 - Motion Passed:  Approval of payment of HS HVAC and roof construction invoices as attached passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.G. Discussion/Approval of HS change orders 1, 2, 3, 4, 5, and 6 on HVAC project as attached  
Order #6822 - Motion Passed:  Approval of HS change orders 1, 2, 3, 4, 5, and 6 on HVAC project as attached passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.H. Discussion/Approval to accept EMC Insurance Company as our property, liability, auto/bus and, umbrella insurance provider at a cost of $107,118 for 2023-2024 (+ $22,504 this year) and continue with KY Employers Mutual Insurance (KEMI) for 2023-2024 at a cost of $20,251 for workers compensation coverage (decrease of $262) for a total cost of $127,502 (this is an overall increase of $22,242 from last year)  
Order #6823 - Motion Passed:  Approval to accept EMC Insurance Company as our property, liability, auto/bus and, umbrella insurance provider at a cost of $107,118 for 2023-2024 and continue with KY Employers Mutual Insurance (KEMI) for 2023-2024 at a cost of $20,251 for workers compensation coverage for a total cost of $127,502   passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

6. Student Learning and Support Consent Items  
Order #6824 - Motion Passed:  Approval of consent agenda passed with a motion by Mr. Michael Ausenbaugh and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

6.A. Approval of Board Meeting Minutes for May 22, 2023  
6.B. Approval of Payment of Bills and Salaries  
6.C. Acknowledge Notification of Personnel Actions:
Hired:  Alexis Blanton   FT Cook/Baker (eff. 7/1/2023)
Additional Assignments: Mickey Blue   ISS (eff. 7/1/2023)
Transferred (eff. 7/1/2023): Amber Cavanah MS Social Studies > HS Social Studies
Elizabeth Robinson HS Social Studies > HS Asst. Principal/AD
Resigned:  Erik Peyton   MS Math Teacher
Resigned:  Brittany Chapple   HS Instructional Assistant
Retiring 6/30/2023: Charisse Pace   Elementary Instructional Assistant	
Kent Workman   High School Assistant Principal / Director of Pupil Personnel  
6.D. Approval of Superintendent expenses  
6.E. Approval to scrap any materials not disposed of in the HVAC renovation project.  

7. Motion to enter closed session per KRS: 61.810 (f):Personnel to discuss Superintendent Evaluation  
Order #6825 - Motion Passed: Motion to enter closed session per KRS 61.810 passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

7.A. Motion to exit closed session and resume regular open session  
Order #6826 – Motion Passed:  Motion to exit closed session and resume regular session passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

8. Public review of Superintendent Evaluation:  Board gave Mr. Whalen an exemplary review after Superintendent Evaluation/Review

9. Discussion/Approval of modification to Superintendent Whalen's contract with the changes as specified
Order #6827 - Motion Passed:  Approval of modification to Superintendent Whalen's contract with the changes as specified with adding an additional contract year to end contract June 30, 2027 and increase base salary to $132,183 effective July 1, 2023 with same percentage increases (step, etc.) as certified employees each year passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

10. Motion to Adjourn - Next regularly scheduled meeting is July 31st, 2023  
Order #6828 - Motion Passed:  Approval to adjourn the meeting passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

_____________________________________	_____________________________________
Vicki Allen	Amanda Almon
Chairman	Secretary