Board of Education Regular Meeting
June 20, 2023 6:00 PM
Wallace Central Office Building

Attendance Taken at 6:00 PM: 

Present Board Members:   
Mrs. Rebecca Burgett 
Mr. Hargis Davis 
Mrs. Amanda Dunavent 
Mr. Jonathan Jones 
Ms. Ashley McCord 

1. WELCOME and ROLL CALL  

2. APPROVAL OF AGENDA  

Order #2023-2405 - Motion Passed:  Motion made to approve Agenda  passed with a motion by Mrs. Rebecca Burgett and a second by Mr. Jonathan Jones.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

3. BOARD MEMBER COMMENTS  
 
Discussion: 
Jon Jones brought up issues with the handbooks. He also asked about exit interviews and whether or not we have them.  He suggested that we should if we do not, so we know why teachers/staff are leaving the district.  

Becky Burgett brought up Superintendent Evaluation and asked that all complete their evaluation and get them back to her for a special meeting in late July or August.  

Becky also suggested August 5, 2023, 9:00 a.m. - 12:00 p.m. at the public library for a working session with no action taken. 

4. STAFF/SCHOOL REPORTS  
4.A. Student Board Member -  
4.B. Enrollment/Attendance Report - Mr. Jeremey Booher, Chief Operations Officer/DPP  
 
Discussion: 
Mr. Booher gave his attendance report: District 93.12% with a total K-12 membership 1,421.
He also gave kudos to Nurse Kristie Beatty as she won School Nurse of the Year in all of Kentucky! Congratulations Kristie!
 
4.C. Academic Report - Mr. Tony Jury, Chief Academic Officer  
 
Discussion: 
Mr. Tony Jury let us know he has started website training with staff in the last two days.  Mr. Jury added he will be picking up some of the human resource work until we can find someone.

Mr. Cash requests a photograph of all board members for the new website. 

4.D. Superintendent's Report - Mr. Chuck Cash  
 
Discussion: 
Mr. Cash stated he was very impressed with graduation, gala and that all board members were at graduation. 
He is working with all principals on individual goals for their buildings. He bragged on all four principals, Mr. Booher, Mr. Jury and our tech staff for all their efforts and work on the webpage.
There was discussion regarding all the positions that remain open in our schools.  We have 19 certified positions open as of noon today along with 11 classified positions. 
He brought up the athletic complex and issue with utility pole.  He states Kentucky Utilities is working with him to get the pole (there are four wires) moved as it is in the path of the track. When the drawings are in we can go straight to bids, there doesn't need to be board approval to do that.  Hoping to get something rolling by the middle of July.
Hinkle was here last week and redid the blacktop.  They need to return to put down the stripes.  They will be added to July meeting agenda to pay them.
Mr. Cash also praised Nurse Kristie Beatty with her School Nurse of the Year in Kentucky Award.

4.E. SBDM Agenda/Minutes  
 
Discussion: 
Mr. Hargis Davis asked why high school site based meeting entered into closed session.  He said there should have been a reason noted in the minutes.

4.F. Human Resource Actions  
 
Discussion: 
Will discuss during Board Retreat 

5. CONSENT AGENDA  

Order #2023-2406 - Motion Passed:  Motion made to approve the Consent Agenda passed with a motion by Mrs. Rebecca Burgett and a second by Mr. Hargis Davis.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

5.A. Approve Minutes from the May 16, 2023 Board of Education Regular Board Meeting  
5.B. Approve Monthly Financial Reports  
5.C. Approve Activity Fund Report and Bills  
5.D. Approve Monthly Bills  
5.E. Approve Facilities Requests  
 
Discussion: 
Mr. Hargis Davis suggested that we need to let these teams know that we can ask them to leave a practice if there is work being done on athletic field. 

5.F. Review/Approve iLead TSA Nationals Kentucky International Convention Center, Louisville, Kentucky June 28 - July 2, 2023  
5.G. Approve advertising Bids for Fuel & Propane for the 2023-2024 school year.  
 
Discussion: 
There was discussion regarding these bids and how it is worded. All agree it needs to be a one year contract, not renewable.  Mr. Booher will change the wording regarding the renewable portion and have it state "to be bid annually".  
 
5.H. Review/Approve Architect Agreement  
5.I. Review/Approve 2023-2024 Professional Learning Plan  
5.J. Review/Approve Emergency Certification for School Year 2023-2024 for FMD Position   
5.K. Approve Pledge of Collateral  
5.L. Review/Approve District Funding Assurances  
5.M. Approve Fidelity Bond of Treasurer  
5.N. Review/Approve all Emergency Substitute Certificates for the 2023-2024 School Year  
5.O. Review/Approve Local Head Start Memorandum of Agreement between OVEC Head Start Grantee Program and the Gallatin County School District to coordinate services to eligible children through federal Head Start and state Preschool Programs.  

6. RECOMMENDED ACTION - NEW BUSINESS  
6.A. Review/Approve Curriculum Associates Quote for $65,207.50  

Order #2023-2407 - Motion Passed:  Motion to Approve Curriculum Associates Quote for $65,207.50 passed with a motion by Mr. Hargis Davis and a second by Mr. Jonathan Jones.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

6.B. Review/Approve the First Reading of 2023-2024 Employee Handbook and Coaches Handbook  

Order #2023-2408 - Motion Passed:  Motion to Approve First Reading of the 2023-2024 Employee Handbook and Coaches Handbook passed with a motion by Mr. Jonathan Jones and a second by Ms. Ashley McCord.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

6.C. Review/Approve Imagine Learning (Edgenuity) Price Quote  

Order #2023-2409 - Motion Passed:  Motion to Approve Imagine Learning (Edgenuity) Price Quote passed with a motion by Mr. Hargis Davis and a second by Mr. Jonathan Jones.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

6.D. Discuss/Set Final Meeting Date for District Facilities Planning Committee  

Order #2023-2410 - Motion Passed:  Motion to Approve Final District Facilities Planning Committee Meeting July 6, 2023 5:30 p.m. passed with a motion by Ms. Ashley McCord and a second by Mr. Hargis Davis.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

6.E. Discuss/Approve Behavior Interventionist Position SY 2024 using current salary schedule at 185 days  

Order #2023-2411 - Motion Passed:  Motion to Approve Behavior Coach Position passed with a motion by Mr. Hargis Davis and a second by Mrs. Rebecca Burgett.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

6.F. Discuss/Approve Mental Health Specialist Job Description Update  

Order #2023-2412 - Motion Passed:  Motion to Approve Mental Health Specialist Position passed with a motion by Mr. Hargis Davis and a second by Mrs. Rebecca Burgett.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

6.G. Discuss/Approve Virtual Learning Academy Facilitator Position  

Order #2023-2413 - Motion Passed:  Motion to Approve Virtual Learning Academy Facilitator Position passed with a motion by Mr. Hargis Davis and a second by Mr. Jonathan Jones.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

6.H. Review/Approve School Year 24 Title 1 Salary/Benefits  
 
Discussion: 
There was discussion about why we are using Title Funds for these positions.  Hargis Davis is asking why we can't use this money for programs rather than salaries.  Finance Officer Kelly Gamble states we don't even know what we will receive in Title Funds until the end of May of every year. Title 1 Funds are restricted but can be used for personnel, freeing up General Funds for other programs that might not be approved thru any title funds.  

Order #2023-2414 - Motion Passed:  Motion to Approve School Year 24 Title 1 Salary/Benefits as presented passed with a motion by Mr. Jonathan Jones and a second by Mr. Hargis Davis.  

3 Yeas - 2 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	No 	
Mrs. Amanda Dunavent 	No 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

6.I. Review/Approve Code of Acceptable Behavior and Discipline 2023-2024  

Order #2023-2415 - Motion Passed:  Review/Approve Code of Acceptable Behavior and Discipline 2023-2024 passed with a motion by Mrs. Rebecca Burgett and a second by Mrs. Amanda Dunavent.  

4 Yeas - 1 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	No 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

6.J. Discussion and Possible Action Regarding Certified and Classified Pay Raise  

Order #2023-2416 - Motion Passed:  Review/Approve Code of Acceptable Behavior and Discipline 2023-2024 passed with a motion by Mrs. Rebecca Burgett and a second by Mrs. Amanda Dunavent.  

4 Yeas - 1 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	No 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

Order #2023-2417 - Motion Passed:  Motion to Approve Certified and Classified Pay Raises. Certified Staff 4% and Classified Staff $1.00 hour passed with a motion by Mrs. Rebecca Burgett and a second by Mrs. Amanda Dunavent.  

3 Yeas - 2 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	No 	
Ms. Ashley McCord 	No 	

7. ADJOURN  

Order #2023-2418 - Motion Passed:  Motion made to adjourn passed with a motion by Mrs. Rebecca Burgett and a second by Mrs. Amanda Dunavent.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

_____________________________________
Chairperson

_____________________________________
Superintendent