Board of Education Regular Meeting
May 16, 2023 6:00 PM
Wallace Central Office Building

Attendance Taken at 6:00 PM: 

Present Board Members:   
Mr. Hargis Davis 
Mrs. Amanda Dunavent 
Mr. Jonathan Jones 
Ms. Ashley McCord 
 
Absent Board Members:   
Mrs. Becky Burgett 

1. WELCOME and ROLL CALL  

2. APPROVAL OF AGENDA  

Order #2023-2398 - Motion Passed:  Motion made to approve Agenda - passed with a motion by Mr. Jonathan Jones and a second by Mr. Hargis Davis.  

4 Yeas - 0 Nays.  
Mrs. Becky Burgett 	Absent 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

3. STUDENT RECOGNITION and PRINCIPAL'S REPORT  

4. BOARD MEMBER COMMENTS  
 
Discussion: 
Mr. Jon Jones asked questions about budget and if clubs would be discussed.  Mr. Jones is getting phone calls about clubs and prioritizing funds.  He has also had questions about lack of middle school sports such as softball and baseball.  It was decided it needs to be added to agenda at a later date.  

5. STAFF/SCHOOL REPORTS  
5.1. Student Board Member - Mr. Zach Simpson  
 
Discussion: 
Zach Simpson was given a plaque and big thank you from Board Chairperson, Amanda Dunavent. Zach reports that the high school students are getting caught behind the school buses, causing a traffic issue. He reports the senior events such as decision day and senior nights for sports were a great success.  

5.2. Enrollment/Attendance Report - Mr. Jeremey Booher, Chief Operations Officer/DPP  
 
Discussion: 
Mr. Jeremey Booher states attendance is the best it has been since he has been here.  We are at 96% attendance at this point. 
5.3. Chief Academic Officer Report - Mr. Tony Jury and
ESL Report - Ms. Venegas  
 
Discussion: 
Ms. Brandi Venegas gave us a report regarding ESL program.  We average around 100 children in the program every year.  This year we have 94 students.  Most of her students are in the middle school and high school. She monitors the children for four years beyond the program. She meets with the families and teachers of the children so that all understand the accommodations for the children. She doesn't have help and is in charge of 94 students daily.  She is hoping to have help next school year as every newcomer requires one hour per day individually which is impossible for one teacher.  Ms. Venegas passed out pamphlets that she uses to all board members.  These pamphlets explain the students testing and how they progress throughout the year.  ESL has a summer camp.   The students will receive breakfast and lunch while at camp. Mr. Tony Jury said the kids need a place to connect and he said this year there are parents wanting to volunteer to help at the camp.  He said that is big as ESL parents do not normally feel as comfortable coming to the school. Ms. Venegas said the teachers have really stepped up to help her while she has been without help. She currently has a student from India.  She doesn't speak his language so that has been a challenge.  She has translated flash cards for him, and he uses Rosetta Stone Program during the day to assist. She also uses Google Translate with Chromebooks and the student’s phone. 

5.4. Superintendent's Report - Mr. Chuck Cash  
 
Discussion: 
Mr. Cash thanked Ms. Venegas for all her work with our ESL Program. He also thanked Zach Simpson for his work as student board representative. He reports that last week we had cookouts each day of the week for all schools for teacher appreciation week.  He thanked Lora Beth Sadler with Education Excellence Foundation for helping all five days.  The Board and Central Office bought donuts for all schools, maintenance and bus garage on Tuesday of appreciation week. Senior awards is May 23rd at 1:00 p.m. Senior Gala is May 25th at 6:00 p.m. and Friday May 26th is the last day for students.  Graduation is May 27th at 10:00 a.m.  June 2nd is last day for teachers. June 1st we are going live with new website.  Mr. Cash would like to have a picture of each board member on the website and possibly a group picture of all members along with dates of board meetings. Mr. Cash has completed the COHORT 11 Training and will receive his certificate at the end of July. 

5.5. SBDM Agenda/Minutes 
 
5.6. Human Resource Actions  

6. CONSENT AGENDA  

Order #2023-2399 - Motion Passed:  Motion made to approve the Consent Agenda passed with a motion by Mr. Hargis Davis and a second by Mr. Jonathan Jones.  

4 Yeas - 0 Nays.  
Mrs. Becky Burgett 	Absent 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

6.1. Approve Minutes from the April 18, 2023 Board of Education Regular Board Meeting  
6.2. Approve Monthly Financial Reports  
6.3. Approve Activity Fund Report and Bills  
6.4. Approve Monthly Bills  
6.5. Approve Facilities Requests  
6.6. Approve Fundraising Requests  
6.7. Approve Field Trip Requests  
6.8. Review/Approve Out of School District Applications  
6.9. Review/Approve Donations for Senior Class  
6.10. Review/Approve 2023-24 Dual-Credit Memorandum of Agreement
Between Northern Kentucky University & Gallatin County Schools  
6.11. Review/Approve OVEC School-Based Mental Health Services Grant Memorandum of Agreement  
6.12. Review/Approve 2024 Prom Contract with Receptions  

7. RECOMMENDED ACTION - NEW BUSINESS  
7.1. Review/Approve Gallatin County Schools Audit Contract  

Order #2023-2400 - Motion Passed:  Motion to Approve Gallatin County Schools Audit Contract passed with a motion by Mr. Hargis Davis and a second by Ms. Ashley McCord.  

4 Yeas - 0 Nays.  
Mrs. Becky Burgett 	Absent 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

7.2. Review/Approve Insurance Package Recommendation for 2023   2024  

Order #2023-2401 - Motion Passed:  Motion to Approve Insurance Package Recommendation for 2023-2024. Passed with a motion by Mr. Jonathan Jones and a second by Ms. Ashley McCord.  

4 Yeas - 0 Nays.  
Mrs. Becky Burgett 	Absent 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

7.3. Approve Tentative Budget  
 
Discussion: 
Mr. Davis read a statement regarding raises or stipends for teachers in an effort to improve our teacher standards. Possibly something for attendance. He requests we don't set anything immediately, that we give him time to develop a plan.  The tentative budget must be approved on or before May 31. Ms. Amanda New was in the audience and let all know how many teachers we are losing and how there is a major crisis in the teaching profession.   

Order #2023-2402 - Motion Passed:  Motion to Approve Tentative Budget without raises passed with a motion by Mr. Hargis Davis and a second by Mr. Jonathan Jones.  

4 Yeas - 0 Nays.  
Mrs. Becky Burgett 	Absent 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

7.4. Review/Approve Eligibility Criteria and Intent to Participate in School Nutrition Program  

Order #2023-2403 - Motion Passed:  Motion to Approve Eligibility Criteria and Intent to Participate in School Nutrition Program passed with a motion by Mr. Hargis Davis and a second by Mr. Jonathan Jones.  

4 Yeas - 0 Nays.  
Mrs. Becky Burgett 	Absent 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

8. ADJOURN  

Order #2023-2404 - Motion Passed:  Motion made to adjourn passed with a motion by Mr. Jonathan Jones and a second by Ms. Ashley McCord.  

4 Yeas - 0 Nays.  
Mrs. Becky Burgett 	Absent 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

_____________________________________
Chairperson

_____________________________________
Superintendent