Board of Education Regular Meeting
May 15, 2023 6:00 PM
Panther Academy
634 N. Mulberry Street
Elizabethtown, KY 42701

Attendance Taken at 5:57 PM: 

Present Board Members:   
Mr. Paul Godfrey 
Mrs. Kimbley Iman 
Ms. Heather Sharpensteen 
Mr. Guy Wallace 
Mr. Wade Barnes 
 
I. CALL TO ORDER  
 
THE May 15, 2023 REGULAR BOARD MEETING OF THE ELIZABETHTOWN BOARD OF EDUCATION IS CALLED TO ORDER 

II. PLEDGE OF ALLEGIANCE  
 
III. CONSIDERATION OF APPROVAL OF BOARD MEETING AGENDA  
 
Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda, the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review. 

Order #13300 - Motion Passed:  Approve Board Meeting Agenda passed with a motion by Ms. Heather Sharpensteen and a second by Mr. Paul Godfrey.  
Mr. Paul Godfrey          Yes
Mrs. Kimbley Iman         Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace           Yes
Mr. Wade Barnes           Yes

IV. RECOGNITION OF GUESTS AND SPECIAL ACCOMPLISHMENTS  
IV.A. Students of the Month  
 
Elizabethtown High School -Brooklyn & Ashlyn Cann
TK STone Middle School- Hawke Clagett
Helmwood Heights -Kyndal House
Morningside Elementary - Alyvia Thorn
Panther Academy - Shianne Lair
Panther Place - Yaritza Soto 

IV.B. 8th Grade Girls Basketball Team  
 
TKS Girls Basketball won the Hardin County Middle School Athletic Conference - 8th Grade.  Below is the list of the players for the 8th-grade team.

Caroline McCurry 

Olivia Hahn 
Mya Moore 
Emma Watts 
Symone Headspeth 
Ava Swift 
Eva Tyler 
Tracy Li 
Annie Walker 
Layla Newsome 
Charlotte McCurry 
Bailey Graham  

IV.C. EHS FBLA  
 
Here are the students along with what they competed in and how they finished in alphabetical order.
  
            Landon Casey
            Sports & Entertainment Management 2nd
                
            Chloe Hornback
            Hospitality & Event Management 2nd
                
            Landon Huff 
            Computer Applications 5th
                
            Avery Powers 
            Word Processing 11th
                
            Braden Shearer
            Sports & Entertainment Management 2nd
                
            Anna Sumrall
            Introduction to Public Speaking 5th
                
            Anna Sumrall
            Spreadsheet Applications 6th
        
            Michelle Zheng
            Community Service Project 5th

IV.D. TKS FBLA  
 
T.K. Stone Middle School chartered their first Future Business Leaders of America club this year and received a banner at our State Leadership Conference for receiving Platinum Level (2nd Overall) in the state of Kentucky. 
 
Of the 18 T.K. Stone Middle School students who competed at the FBLA State Leadership Conference, 5 placed in the top 2 for Business Topic that they competed in and earned the opportunity to compete at the National FBLA Conference that will be held in Atlanta, GA this June. Those who placed 3rd, 4th and 5th place will have an opportunity to attend the National Leadership Conference, depending on registration numbers.

    Business Etiquette, Anna Huggins, Sixth
    Business Etiquette, Mackenzie Miller, Fourth 
    Business Etiquette, Kenedi Terstegen, Fifth   
    Business Etiquette, Lydia Shafer, Second (National Qualifier)
    Career Exploration, Olivia Parkerson, Sixth   
    Career Exploration, Kyla Burley, Second (National Qualifier)
    Digital Citizenship, Allison Burckley, Fourth  
    Digital Citizenship, Meredith Dyer, First (National Qualifier) 
    Exploring Economics Gavyn Bates, Third  
    Exploring Technology, Carson Olson, Third  
    FBLA Concepts, Katherine Ditto, Fifth   
    FBLA Concepts, Mardiross Odabashian, Second  (National Qualifier)  
    Financial Literacy, Cooper Proctor, Third
    Financial Literacy, Meredith Dyer, First (National Qualifier)    
    Leadership, Caylee Peyton, Ninth 
    Leadership, Wade Yates, Seventh   
    Leadership, Wyatt Shaw, Fourth   
    Learning Strategies, Kamran Ansar, Fifth   
    Learning Strategies, Holden McCowan, First   

IV.E. Girls Archery Region Champs  
 
Rationale: 
Rea Daugherty
Ellanor Fraley (MS)
Tyli Howard
Aniyah Hughes
Katlyn Johnson
Annethia Margraf
Avery Minor (MS)
Ashley Neal
Jessica Reynolds
Kara Smith
Adison Young 

V. PUBLIC COMMENT  

VI. APPROVAL OF CONSENT AGENDA ITEMS  

Order #13301 - Motion Passed:  APPROVE CONSENT AGENDA ITEMS passed with a motion by Mrs. Kimbley Iman and a second by Mr. Wade Barnes.  
Mr. Paul Godfrey          Yes
Mrs. Kimbley Iman         Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace           Yes
Mr. Wade Barnes           Yes

VI.A. Acknowledge Receipt of the SBDM Written Reports  
Attached are the SBDM Written Reports from Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary, Morningside Elementary and Panther Academy for review. 

VI.B. Approve Board Meeting Minutes  
Attached are the minutes from the April 17 Regular Meeting and the May 8 Special Meeting. 

VI.C. Approve the Treasurer's Monthly Financial Report and Payment of Bills and Claims (those paid since last meeting for April, 2023)  
Attached are the Treasurer's Monthly Financial Report and Payment of Bills and Claims (those paid since last meeting, for April, 2023).  Attached are the Treasurer's Monthly Financial Report (Overview), Balance Sheet, Monthly Report, Cash Flow, Reconciliation Register, and Vendor List. 

VI.D. Approve MOU between Communicare, Inc. and Elizabethtown Board of Education.  
Please see the attached MOU. 

VI.E. Approve EIS Summer School Salary Schedule  
 Mr. Goff is requesting approval for rates of pay for staff working Summer School during June and July of 2023 
Payment will be made with Federal and State Grants.
EIS Certified Teachers - Hourly rate based on current daily rate of pay
EIS Classified Staff - $26.25/hour
College Student - $30.00/hour
College Professor - $50.00/hour
EIS Student Worker - $12.50/hour 

VI.F. Approve contract for Mechanical Contractor for the HVAC/Air Quality Project at EHS  
On April 11, 2023 the district advertised for a Mechanical  contractor for the EHS HVAC/Air Quality Project. BG 23-217 The district received two proposals.  
Lusk Mechanical
Cochran Mechanical
 
Recommendation:  Based on Low Bid Price and a Recommendation from Hafer Architect the recommendation is to Approve/Accept Lusk Mechanical for the Project for the Base Bid of 789,000.00 

VI.G. Approve Affiliation Agreement between EIS and University of Louisville  
See the attached proposed agreement. 

VI.H. Approve Petitions for Early Enrollment  
 
Attached are some petitions for Early Kindergarten enrollments for approval. 5 students were tested.  3 students met the requirements for early enrollment. Please see the attached applications. 

VI.I. Approve Contract for General Contractor Services for EHS Engineering Classroom Renovation Project  
 Consideration of Approval of the Contract for General Contractor Services for the EHS Engineering Classroom Renovation Project

On March 28, 2023 the district advertised for general contractor services for the EHS Engineering Classroom Renovation Project.  The district received one proposal.  
 
Recommendation:  Approve/Accept NPM,LLC to serve as the General Contractor for the EHS Engineering Classroom Renovation Project at a cost of $30,237.50.
  
VI.J. Approve Contract for General Electric Services for the EHS Engineering Classroom Project  
 
Consideration of Approval of the Contract for Electric Services for the EHS Engineering Classroom Renovation Project
Rationale
On March 28, 2023 the district advertised for Electrical contractors  for the EHS Engineering Classroom Renovation Project.  The district received one proposal.  
 
Recommendation:  Approve/Accept Gene Ray Electric Co, Inc to serve as the Electrical Contractor for the EHS Engineering Classroom Renovation Project, at a cost of $9,650.00. 

VI.K. Approve changes to the 2023-2024 Calendar   
Here is a summary of the changes:
 
November 7, 2023 - changed from an Instruction Day to a Dismissal Day (Election Day)
February 19, 2024 - changed from a Scheduled Make-Up Day to an Instruction Day
May 14, 2024 - new last day for PreSchool
May 21, 2024 - changed from an Instruction Day to a Dismissal Day (Primary Day)
May 24, 2024 - changed from a Scheduled Make-Up Day to a Professional Learning/Planning Day
June 4, 2024 - added as a Scheduled Make-Up Day
June 5, 2024 - added as a Scheduled Make-Up Day
 
This calendar consists of:
173 Instruction Days
4 Holidays
4 PD Days
4 Professional Learning/Planning Days
1 Opening Day
1 Closing Day
for a total of 187 contract days 

VI.L. Approve BG1 Project Application Form for the Air Quality Project at Elizabethtown High School  
VI.M. Approve the independent Auditor's Contract  
VI.N. Approve Helmwood Heights Beta Club  
VI.O. Approve Helmwood Heights Beta Club Stipend  
VI.P. Approve the MOU between EIS and Cumberland Family Medical Centers  
VI.Q. Reconvene the Local Planning Committee  
Reconvene the Local Planning Committee to update District Facility Plan 
VI.R. Approve 2023 Revised Board Meeting Dates  
 Mr. Goff requested that the June Board Meeting be moved back to the original date of Monday, June 19, 2023. The attached document reflects that date change. 
VI.S. Approve Volleyball HHES  
VI.T. Approve Chase Goff as Acting Superintendent  
VI.U. Approve MOU between EIS and JAG KY  
VI.V. Approve Technology Salvage  

VII. THE SUPERINTENDENT HAS INFORMED THE BOARD OF EDUCATION OF PERSONNEL ACTIONS WHICH HAVE TAKEN PLACE SINCE THE LAST BOARD MEETING  

VIII. CONSTRUCTION UPDATES  

IX. INSTRUCTIONAL FOCUS  
IX.A. Gifted and Talented Program  

X. ACTION ITEMS  
X.A. Approve Tentative Budget and Salary Schedules for 2023-2024  
 Attached is the Tentative Budget and Salary Schedules for 2023-2024 

Order #13302 - Motion Passed:  Approve the Tentative Budget and Salary Schedules passed with a motion by Mr. Wade Barnes and a second by Mr. Guy Wallace.  
Mr. Paul Godfrey          Yes
Mrs. Kimbley Iman         Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace           Yes
Mr. Wade Barnes           Yes

X.B. Approve Coordinator of Transportation Services and Logistics Job Description   

Order #13303 - Motion Passed:  Approve Coordinator of Transportation Services and Logistics Job Description  passed with a motion by Mr. Paul Godfrey and a second by Mrs. Kimbley Iman.  
Mr. Paul Godfrey          Yes
Mrs. Kimbley Iman         Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace           Yes
Mr. Wade Barnes           Yes

X.C. Approve Director of Communications Job Description  

Order #13304 - Motion Passed:  Approve Director of Communications Job Description passed with a motion by Ms. Heather Sharpensteen and a second by Mr. Paul Godfrey.  
Mr. Paul Godfrey          Yes
Mrs. Kimbley Iman         Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace           Yes
Mr. Wade Barnes           Yes

X.D. Approve Director of Personnel Job Description  

Order #13305 - Motion Passed:  Approve Director of Personnel Job Description passed with a motion by Mr. Wade Barnes and a second by Ms. Heather Sharpensteen.  
Mr. Paul Godfrey          Yes
Mrs. Kimbley Iman         Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace           Yes
Mr. Wade Barnes           Yes

XI. NEW BUSINESS  

XII. SUPERINTENDENT REPORT  

XIII. EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SPECIFIC MATTERS AS OUTLINED IN KRS 61.810 (if needed)  

Order #13306 - Motion Passed:  Approve Executive Session to discuss legal matters as described in KRS 61.810(c) passed with a motion by Mr. Wade Barnes and a second by Mrs. Kimbley Iman.  
Mr. Paul Godfrey          Yes
Mrs. Kimbley Iman         Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace           Yes
Mr. Wade Barnes           Yes

Order #13307 - Motion Passed:  Motion to resume regular session passed with a motion by Mr. Wade Barnes and a second by Mr. Paul Godfrey.  
Mr. Paul Godfrey          Yes
Mrs. Kimbley Iman         Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace           Yes
Mr. Wade Barnes           Yes

XIV. ADJOURNMENT  

Order #13308 - Motion Passed:  ADJOURNMENT passed with a motion by Ms. Heather Sharpensteen and a second by Mrs. Kimbley Iman.  
Mr. Paul Godfrey          Yes
Mrs. Kimbley Iman         Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace           Yes
Mr. Wade Barnes           Yes

_____________________________________
Chairperson

_____________________________________
Superintendent