Regular Meeting
May 22, 2023 6:00 PM
School Board Room 
118 East Acadia Street 
Dawson Springs, KY
The Dawson Springs Board of Education met in regular session May 22, 2023 at 6:00 PM in the School Board Room, 118 East Acadia Street Dawson Springs, KY with the following school board members present: Vicki Allen, Michael Wes Ausenbaugh, Kent Dillingham, Carol Niswonger and Meredith Hyde

1. Call to Order and Welcome  
2. Roll call Discussion: Mr. Whalen shared with board that Mr. Peach is no longer offering property on South Main Street for donation.
Also present: Leonard Whalen, Amanda Almon, Larry Cavanah, Todd Marshall, Jennifer Ward, Kristin Merrill, Kent Workman, Spencer Spratt, Melissa Dulin

3. Approval of the Agenda  
Order #6790 - Motion Passed:  Recommendation to approve the agenda passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

4. Recognition, discussion, communication and report items (No Board Action)  
4.A. Recognitions- Recognition of fine art award winners:
Harrison Dalton - 5th grade "The Weird Things You Will See"
Leela Fields - 7th grade "Moth Woman"
James Tyler Son - senior "Wizard"
Recognition of Access Academy graduate: Joshua Toby Stevens 
Recognition of staff award winners:
Spencer Spratt - April Staff Member of the Month
Charisse Pace - May Staff Member of the Month  
4.B. Communications  
4.B.1. Board Member Communications  
4.B.2. Citizens and Delegations: This is an opportunity for any citizen or delegation to approach the Board and be heard on any item/issue on the agenda or not on the agenda. An individual is limited to 2 minutes to speak. Please keep in mind this is not for questions and answers, simply individuals to share information with the Board. (The Board appreciates and anticipates that the building Principal and Superintendent get the opportunity to resolve any issues prior to addressing the Board).  
4.C. Reports  
4.C.1. Elementary Principal's Report  
4.C.2. Preschool Report/Update  
4.C.3. Jr./Sr. High Principal's Report  
4.C.4. Enrollment and Attendance Report  
4.C.5. Chief Academic Officer Report  
4.C.6. Superintendent's Report  

5. Action Items (Affirmative Motion needed)  
5.A. Approval of Treasurer's Report  
Order #6791 - Motion Passed:  Approval of the treasurer's report as presented passed with a motion by Mr. Michael Ausenbaugh and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.B. Discussion/Approval to retain Duguid, Gentry and Associates, P.S.C. as our school district auditor for FY2024 at an anticipated approximate cost of $17,500  
Order #6792 - Motion Passed:  Approval to retain Duguid, Gentry and Associates, P.S.C. as our school district auditor for FY2024 at an anticipated approximate cost of $17,500 passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.C. Discussion/Approval of 2023-2024 tentative budget  
Order #6793 - Motion Passed:  Discussion/Approval of 2023-2024 tentative budget passed with a motion by Mr. Michael Ausenbaugh and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.D. Discussion/Approval of final amended 2022-2023 school calendar as attached  
Order #6794 - Motion Passed:  Approval of final amended 2022-2023 school calendar as attached passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.E. Discussion/Approval of proposal to start school at 7:55am daily in both buildings and end school at 2:50 for the 2023-2024 school year. This will allow additional flex period time to meet multiple requirements as well as focus on loss of learning in needed areas.  
Order #6795 - Motion Passed:  Approval of proposal to start school at 7:55am daily in both buildings and end school at 2:50 for the 2023-2024 school year. This will allow additional flex period time to meet multiple requirements as well as focus on loss of learning in needed areas passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Carol Niswonger.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.F. Discussion/Approval of proposed 2023-2024 elementary school activity fund budget  
Order #6796 - Motion Passed:  Discussion/Approval of proposed 2023-2024 elementary school activity fund budget passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.G. Discussion/Approval of proposed 2023-2024 Jr/Sr high activity fund budget  
Order #6797 - Motion Passed:  Approval of proposed 2023-2024 Jr/Sr high activity fund budget passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.H. Discussion/Approval of FY2022-2023 Capital Funds Request  
Order #6798 - Motion Passed:  Approval of FY2022-2023 Capital Funds Request passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.I. Discussion/Approval of payment for high school HVAC/roof construction invoice as attached  
Order #6799 - Motion Passed:  Approval of payment for high school HVAC/roof construction invoice as attached passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.J. Discussion/Approval of blanket Board order to hire emergency substitutes FY 2023-2024  
Order #6800 - Motion Passed:  Approval of blanket Board order to hire emergency substitutes FY 2023-2024 passed with a motion by Mr. Michael Ausenbaugh and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.K. Discussion/Approval of contracting agreement as attached with Southern KY Speech Therapy to provide tele/virtual services as needed to meet student needs for FY2024  
Order #6801 - Motion Passed:  Approval of contracting agreement as attached with Southern KY Speech Therapy to provide tele/virtual services as needed to meet student needs for FY2024 passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.L. Discussion/Approval to increase Food Service Director contract to 8 hours per day starting July 1, 2023.
Order #6802 - Motion Passed:  Approval to increase Food Service Director contract to 8 hours per day starting July 1, 2023 passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.M. Discussion/Approval to participate in the Community Eligibility Provision (meal program) for 2023-2024  
Order #6803 - Motion Passed:  Approval to participate in the Community Eligibility Provision (meal program) for 2023-2024 passed with a motion by Kent Dillingham and a second by Ms. Carol Niswonger.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.N. Discussion/Approval of 2023-2024 contract with the Hopkins County Health Department to continue to provide a satellite clinic site at a rate of $15,600 which will provide school nurse for the District.  
Order #6804 - Motion Passed:  Approval of 2023-2024 contract with the Hopkins County Health Department to continue to provide a satellite clinic site at a rate of $15,600, which will provide school nurse for the District, passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.O. Discussion/Approval of Certified Evaluation Plan (CEP) for Teachers, Principals/Assistant Principals, Certified Coordinators, District Administrators and Other Professionals for 2023-2024 (minimal changes) and related assurances to the CEP  
Order #6805 - Motion Passed:  Approval of Certified Evaluation Plan (CEP) for Teachers, Principals/Assistant Principals, and Certified Coordinators, District Administrators and Other Professionals for 2023-2024 (minimal changes) and related assurances to the CEP passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.P. Discussion/Approval to allow the YMCA to use District parking lots as needed Monday through Friday during the summer months of 2023 (around noon) to distribute meals to school age children for the YMCA Summer Food Program. Also, if services are available, allow use of the Hard Work Cafe or similar area when school opens in August for the 2023-2024 school year Monday through Friday from approximately 3:15 to 4:15 daily for the YMCA after school meals program to distribute meals to students who may want/like it. All YMCA workers will have current background checks verified with the YMCA and available to the District.  
Order #6806 - Motion Passed:  Approval to allow the YMCA to use District parking lots as needed Monday through Friday during the summer months of 2023 (around noon) to distribute meals to school age children for the YMCA Summer Food Program. Also, if services are available, allow use of the Hard Work Cafe or similar area when school opens in August for the 2023-2024 school year Monday through Friday from approximately 3:15 to 4:15 daily for the YMCA after school meals program to distribute meals to students who may want/like it. All YMCA workers will have current background checks verified with the YMCA and available to the District passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.Q. Discussion/Approval of MOA and approval for the District to contribute up to $20,000 towards a SRO (School Resource Officer) in collaboration with the City of Dawson Springs and/or the Hopkins County Fiscal Court and/or Sheriff’s Department and authorize Superintendent Whalen to work directly with those entities to obtain a potential agreement to provide SRO services for the 2023-2024 school year.  
Order #6807 - Motion Passed:  Approval of MOA and approval for the District to contribute up to $20,000 towards a SRO (School Resource Officer) in collaboration with the City of Dawson Springs and/or the Hopkins County Fiscal Court and/or Sheriff’s Department and authorize Superintendent Whalen to work directly with those entities to obtain a potential agreement to provide SRO services for the 2023-2024 school year passed with a motion by Kent Dillingham and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.R. Discussion/Approval of Non-Traditional Instruction (NTI) plan for 2023-2024 school year (as specified in current school and district improvement plan).  
Order #6808 - Motion Passed:  Approval of Non-Traditional Instruction (NTI) plan for 2023-2024 school year passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.S. Discussion/Approval allowing Mountain Comprehensive Care to provide clinical treatment and therapeutic support to the students enrolled in our district as needed pending sufficient funding for 2023-2024  
Order #6809 - Motion Passed:  Approval allowing Mountain Comprehensive Care to provide clinical treatment and therapeutic support to the students enrolled in our district as needed pending sufficient funding for 2023-2024 passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.T. Discussion/Approval to continue partnerships with the West Kentucky Educational Cooperative (WKEC) for 2023-2024 in multiple disciplines at an approximate cost of $8,339.18  
Order #6810 - Motion Passed:  Approval to continue partnerships with the West Kentucky Educational Cooperative (WKEC) for 2023-2024 in multiple disciplines at an approximate cost of $8,339.18 passed with a motion by Kent Dillingham and a second by Meredith Hyde.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.U. Discussion/Approval to renew current Curriculum Specialist position for 200 contract days for 2023-2024 school year.  
Order #6811 - Motion Passed:  Approval to renew current Curriculum Specialist position for 200 contract days for 2023-2024 school year passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

5.V. Discussion/Approval of transfer of Laura James to assume role of DPP in addition to her regular Elementary Assistant Principal Duties (to replace Mr. Workman who is retiring).  
Order #6812 - Motion Passed:  Approval of transfer of Laura James to assume role of DPP in addition to her regular Elementary Assistant Principal Duties passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

6. Student Learning and Support Consent Items  
Order #6813 - Motion Passed:  Approval of consent agenda passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

6.A. Approval of Board Meeting Minutes for April 17, 2023  
6.B. Approval of Payment of Bills and Salaries  
6.C. Acknowledge Notification of Personnel Actions: Hired--Katelinn Storms-HS Cheer Coach, Rhianna Wallace-MS Cheer Coach
Additional Assignments: Laura James--DPP
Transfer:  Stephanie Clayton-Preschool Teacher to Kindergarten
Resign:  Lounet Donoho--Kindergarten Teacher, Madison Woosley--Elem Instructional Assistant, Rhonda Simpson--Athletic Director, Wayne Simpson--Assistant Athletic Director, Rayghan Vilt--HS Cheer Coach
Mattilin Galloway--MS Cheer Coach, Amanda Scott--Girls Varsity Basketball Head Coach, Greg Harper--Girls Varsity Basketball Assist / Jr. Varsity Coach, Rebecca Oliver -- Girls MS Basketball Coach
Retiring:  Charisse Pace--Elem Instructional Assistant
Kent Workman--HS Assistant Principal / Director of Pupil Personnel  
6.D. Approval of Superintendent Expenses  
6.E. Acknowledge that we are merging our in school suspension ISS classified position with a certified special education position to help address multiple issues. (As proposed by both building principals and by the Director or Special Ed.  
6.F. Approval to allow track team members who qualify and coaches to attend the state track meet and stay overnight if needed.   

7. Motion to Adjourn (Reminder, the June meeting has been moved to Wednesday, June 21 due to a scheduling conflict)  
Order #6814 - Motion Passed:  Approval to adjourn the meeting passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Yes
Mr. Michael Ausenbaugh    Yes
Kent Dillingham           Yes
Ms. Carol Niswonger       Yes
Meredith Hyde             Yes

_____________________________________	_____________________________________
Vicki Allen	Amanda Almon
Chairman	Secretary