Board of Education Regular Meeting
March 21, 2023 6:00 PM
Wallace Central Office Building

Attendance Taken at 6:00 PM: 

Present Board Members:   
Mrs. Rebecca Burgett 
Mr. Hargis Davis 
Mrs. Amanda Dunavent 
Mr. Jonathan Jones 
Ms. Ashley McCord 

1. WELCOME and ROLL CALL  

2. APPROVAL OF AGENDA  

Order #2023-2374 - Motion Passed:  Motion made to approve Agenda  passed with a motion by Mrs. Rebecca Burgett and a second by Ms. Ashley McCord.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

3. STUDENT RECOGNITION - Middle School Principal Matt Levell - students to present a 3-D Printing Project  

4. BOARD MEMBER COMMENTS  

5. STAFF/SCHOOL REPORTS  

5.A. Student Board Member - Mr. Zachary Simpson  
 
Discussion: 
Zach reported that end of program testing for pathways were taken last week.  He reports new SRO Davis is fitting in well and doing a great job.  He praised Coach Bob McDermott, College Coach, for doing such a great job with all the students he helps.
  
5.B. Enrollment/Attendance Report - Mr. Jeremey Booher, Chief Operations Officer, DPP  
 
Discussion: 

Presented attendance report.

Also, announced that Three Rivers Health Department received a grant and thru that grant, our school district is receiving new radios for the buses and all buildings at a total cost of $28,761. 

Wildcat Games are going well with close to 100 staff playing and we already have over $2,500 in gift cards. 

5.C. Chief Academic Officer Report - Mr. Tony Jury  
 
Discussion: 
Presentation showing the difference between our current website and the new website that will be up and running very soon. There is going to be training for the teachers and administrators so that each department can keep their part of the website updated. 

5.D. Superintendent's Report - Mr. Chuck Cash  
 
Discussion: 
Mr. Cash thanked Mr. Chase and Mr. Levell for the 3-D presentation at the beginning of the meeting. 

He stated that once the new website is up and running, he would like to load the board member’s picture and a short little bio for each one. He praised Mr. Jury for all his work on the new website and curriculum. 

He reported his COHORT 11 is going well and is just about complete. He thanked the board for their patience while he has been going thru COHORT. 

Tennis, softball and baseball are in full swing. New piping will be on the fence in the next week or so.  Baseball and softball light replacement is going to be complete soon, working together with the county and Judge Ryan Morris. 

5.E. * SBDM Agenda/Minutes  

5.F. Human Resource Actions  

6. CONSENT AGENDA  

Order #2023-2375 - Motion Passed:  Motion to approve the Consent Agenda passed with a motion by Mrs. Rebecca Burgett and a second by Mrs. Amanda Dunavent.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

6.A. Approve Minutes from the February 21, 2023 Regular Board of Education Meeting  
6.B. Approve Special Board Meeting Minutes February 27, 2023 and March 6, 2023  
6.C. Approve Monthly Financial Reports  
6.D. Approve Activity Fund Report and Bills  
6.E. Approve Monthly Bills  
6.F. Approve Facilities Requests  
6.G. Approve Fundraising Requests  
6.H. Approve Field Trip Requests  
6.I. Review/Approve Letter requesting permission for Senior Class Sponsors to accept donations to help pay for year end activities, such as: Senior Breakfast, Senior Lunch and other fun activities for the last week of school.  
6.J. National FFA Foundation Donation Acknowledgement Form in the amount of $800.00  
6.K. Parker Real Estate Donation in the amount of $500.00 for girl’s basketball games  
6.L. Review/Approve Driver Approval Agreement for Vehicle of 9 passengers or less (Renewal)  

7. RECOMMENDED ACTION - NEW BUSINESS  
7.A. Review/Approve Application and Certificate for Payment Invoice # 313406529 for $158,954.19  

Order #2023-2376 - Motion Passed:  Motion to Approve Application and Certificate for Payment Invoice # 313406529 for $158,954.19 to Trane passed with a motion by Mr. Hargis Davis and a second by Ms. Ashley McCord.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

7.B. Review/Approve Second Reading of Revision to Board Policy 01.45 Board Meeting Agenda changing number of days from 10 to 5 in both the Preparation Section and District Employees/Members of the Public Section.  

Order #2023-2377 - Motion Passed:  Motion to Approve Revision to Policy 01.45 passed with a motion by Mr. Jonathan Jones and a second by Ms. Ashley McCord.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

7.C. Open/Review/Approve Mowing Bid for 2023  

Order #2023-2378 - Motion Passed:  Motion to Approve ProTurf of Kentucky as receiving mowing contract for School Year 2023 for mowing only. Passed with a motion by Mr. Hargis Davis and a second by Mr. Jonathan Jones.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

7.D. Review/Approve Bids for Copier Contract  

Order #2023-2379 - Motion Passed:  Motion to Approve Toshiba Copier Bid for four years with annual review. passed with a motion by Mr. Jonathan Jones and a second by Mrs. Rebecca Burgett.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

7.E. Approval of KDE School and Community Nutrition Permanent Agreement  

Order #2023-2380 - Motion Passed:  Motion to Approve KDE School and Community Nutrition Permanent Agreement passed with a motion by Mr. Jonathan Jones and a second by Mrs. Rebecca Burgett.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

7.F. Review Local Area Vocational Education Center (LAVEC) Grant Agreement  

Order #2023-2381 - Motion Passed:  Motion to Approve LAVEC Grant Agreement passed with a motion by Mr. Hargis Davis and a second by Mr. Jonathan Jones.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

7.G. Football Field/Running Track Discussion/Action  
 
Discussion: 
Presentation from Forever Lawn regarding artificial turf for 8-Lane Track plus football field and regulation soccer field.  Project would be turnkey. A different company would come in to do the surfacing of the track but would be overseen by Forever Lawn. The systems all last at least 10 years but will likely last longer depending upon use of fields and track.  The turf taken up when/if replaced is most often repurposed for batting cages and other areas for coverage when coverage is all that is necessary.  The company will come to the school twice per year for maintenance/grooming for the life of the turf, at no additional charge. No action will be taken at this time.
 
7.H. In accordance with KRS 61.810(1)(c), a motion to go into executive session for discussion of proposed or pending litigation, to protect attorney-client privilege, and in accordance with KRS 61.810(1)(f) and KRS 156.557(6)(c), to go into executive session for preliminary discussions for the Superintendent's summative evaluation and discussion which might lead to promotion, discipline, or other personnel action of an individual employee.  
 
Discussion: 
Entered into Executive Session at 7:43 p.m. 

Order #2023-2382 - Motion Passed:  Motion to Approve entering into Executive Session in accordance with KRS 61.810(1)(c), for discussion of proposed or pending litigation, to protect attorney-client privilege, and in accordance with KRS 61.810(1)(f) and KRS 156.557(6)(c), to go into executive session for preliminary discussions for the Superintendent's summative evaluation and discussion which might lead to promotion, discipline, or other personnel action of an individual employee. passed with a motion by Mr. Hargis Davis and a second by Mr. Jonathan Jones.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

7.I. Exit Executive Session  

8. ADJOURN  

_____________________________________
Chairperson

_____________________________________
Superintendent