Board of Education Regular Meeting
February 21, 2023 6:00 PM
Wallace Central Office Building

Attendance Taken at 6:00 PM: 

Present Board Members:   
Mrs. Rebecca Burgett 
Mr. Hargis Davis 
Mrs. Amanda Dunavent 
Mr. Jonathan Jones 
Ms. Ashley McCord 

1. WELCOME and ROLL CALL  

2. APPROVAL OF AGENDA  
 
Discussion: 

Order #2023-2352 - Motion Passed:  Motion made to approve Agenda passed with a motion by Mrs. Rebecca Burgett and a second by Mr. Hargis Davis.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

3. STUDENT RECOGNITION - GALLATIN COUNTY MIDDLE SCHOOL  

4. BOARD MEMBER COMMENTS  
 
Discussion: 
Mr. Jon Jones inquired about athletic contract signing.  He states that our Athletic Director believes she isn't authorized to sign the contract.  Mr. Jones states that we would be the only county in the state that doesn't allow AD to sign.  Attorney Jim Crawford says that the board can give a blanket authorization so the athletic director can sign.  Mr. Hargis Davis said he would move to amend the agenda adding item 7Q, under consent, giving the AD authorization to sign the contract if there is no monetary amount on the contract.  All board members agree. 

5. PUBLIC COMMENT  
 
Discussion: 
Mr. Kentucky Davis was in the audience to present the amount for an 8-lane track.  The tentative estimate is $1.4 million.  He believes we will have a final bid by the end of this week or early next week. 

6. STAFF/SCHOOL REPORTS  

6.A. Student Board Member - Mr. Zachary Simpson  
 
Discussion: 
Mr. Simpson said that last week was dress up week and over 40 students dressed up.  He also said there were penny wars last week and they made $800.00 for the local animal shelter. 

6.B. Enrollment/Attendance Report - Mr. Jeremey Booher, Chief Operations Officer/DPP  
 
Discussion: 
Mr. Booher reports that the Lower Elementary has 305 students with 92.04% attendance, Upper Elementary has 293 students with 93.29% attendance, Middle School enrollment is 328 students and 98.57% attendance and High School enrollment is 499 students with a 93.87% attendance.  Total District enrollment is currently 1,425 students with a 94.40% attendance. Preschool enrollment for 3 year old class is 34 and 4 year old class is 74 students.  Total preschool enrollment is 108 students. 

6.C. Chief Academic Officer Report - Mr. Tony Jury  
 
Discussion: 
Mr. Tony Jury states the new web site is rolling out very soon but that there was so much more involved than he realized when he first presented.  He also noted that when it is rolled out, there will still be training needed. Sophomores and juniors are taking the ACT in early March.  The state pays for the junior tests and the high school will use SBDM funds to pay for the sophomore’s test.  There are minutes dedicated at the beginning of several high school classes for ACT preparation.
  
6.D. Superintendent's Report - Mr. Chuck Cash  
 
Discussion: 
Mr. Chuck Cash praised our student board member, Zachary Simpson, for his reports. He wished our boys and girls basketball teams good luck in the District Tournament. He reported a very good meeting with the Sheriff, County Attorney, City Police and Board Attorney yesterday afternoon regarding school safety. He says he believes they will work well together and that all parties want to make our schools safer.  He reports that J.R. Davis will soon be our new School Resource Office and that J.R. is very excited about the opportunity. Mr. Cash reported he will be out of the district for the rest of the week and into the weekend in OVEC and KSBA meetings. 
   
6.E. SBDM Agenda/Minutes  
6.F. Human Resource Actions  

7. CONSENT AGENDA  
 
Discussion: 
Discussion regarding Athletic Contract Signature.  It was decided to approve the consent agenda with the addition of item 7Q to do a blanket approval authorizing the Athletic Director to sign annual athletic contract if there is nothing monetary in the contract. 

Order #2023-2353 - Motion Passed:  Motion made to approve the Consent Agenda passed with a motion by Mrs. Rebecca Burgett and a second by Mr. Jonathan Jones.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

7.A. Approve Minutes from the January 17, 2023 Board of Education Regular Board Meeting  

Order #2023-2354 - Motion Passed:  Passed with a motion by Mr. Jonathan Jones and a second by Mrs. Rebecca Burgett.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

7.B. Approve Monthly Financial Reports  
7.C. Approve Activity Fund Report and Bills  
7.D. Approve Monthly Bills  
7.E. Approve Facilities Requests  
7.F. Approve Fundraising Requests  
7.G. Approve Field Trip Requests  
7.H. Review/Approve Out of School District Applications  
7.I. Approve School Activity Fund Donation Acknowledgement Form from Gallatin County Upper Elementary PTSO in the amount of $1,653.78  
7.J. Approve School Activity Fund Donation Acceptance Form from Mike Parker/Huff Realty in the amount of $500.00  
7.K. Review/Approve Driver Approval Agreements for Vehicle of 9 passengers or less  
7.L. Review/Approve Letter regarding donations for Jr/Sr Prom 2023.  
7.M. Approve School Activity Fund Donation Acknowledgement Form for Lunches from Raising Canes for the Sophomore and Junior Students after the ACT March 7th and March 8th  
7.N. Approve School Activity Fund Donation Acknowledgement Form for High School Winter Guard in the amount of $500.00  
7.O. Approve School Activity Fund Donation Acknowledgement Form for High School Winter Guard in the amount of $300.00  
7.P. Approve letter regarding donations for Wildcat Games  

8. RECOMMENDED ACTION - NEW BUSINESS  

8.A. Review/Approve Kentucky Educational Development Corporation (KEDC) Membership Agreement  

Order #2023-2355 - Motion Passed:  Motion to Approve Kentucky Educational Development Corporation Membership Agreement passed with a motion by Mrs. Amanda Dunavent and a second by Mrs. Rebecca Burgett.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

8.B. Review/Approve First Reading of Suggested Revision to Board Policy 01.45 Board Meeting Agenda changing number of days from 10 to 5 in both the Preparation Section and District Employees/Members of the Public Section.  

Order #2023-2356 - Motion Passed:  Motion to Approve Revision to Policy 01.45 passed with a motion by Mr. Jonathan Jones and a second by Ms. Ashley McCord.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

8.C. Review/Approve Memorandum of Understanding for Completing National Board Certification with Gallatin County Schools  

Order #2023-2357 - Motion Passed:  Motion to Approve Memorandum of Understanding for Completing National Board Certification with Gallatin County Schools passed with a motion by Mr. Jonathan Jones and a second by Mr. Hargis Davis.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

8.D. Review/Approve Trane Application and Certificate of Payment AIA Document G732-2019 Application No: 006 in the amount of $143,351.33  

Order #2023-2358 - Motion Passed:  Motion to Approve Trane Application and Certificate of Payment AIA Document G732-2019 Application No: 006 in the amount of $143,351.33 passed with a motion by Mr. Hargis Davis and a second by Mr. Jonathan Jones.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

8.E. Open/Review/Approve Mowing Bid for 2023  
 
Discussion: 
The mowing bids will be re advertised as they were not advertised properly in the Gallatin County News.
 
8.F. Review/Approve Bid on Surplus Items  

Order #2023-2359 - Motion Passed:  Motion to Approve only bid on surplus chairs for $26.00 passed with a motion by Mr. Hargis Davis and a second by Mr. Jonathan Jones.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

8.G. Review/Approve Banking Services Bid  

Order #2023-2360 - Motion Passed:  Motion to Approve Banking Services Specification - German American Bank passed with a motion by Mr. Hargis Davis and a second by Mrs. Rebecca Burgett.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

8.H. Review/Approve Three Rivers Health Department providing a vaccination clinic for high school students to get up to date on their meningococcal vaccine (mandatory for 16-year olds)  
 
Discussion: 
Tabled until proper paperwork with age change.  No action taken
 
8.I. Discussion/Approval regarding Graduation Date  

Order #2023-2361 - Motion Passed:  Motion to Approve May 27, 2023 at 10:00 a.m. for Graduation passed with a motion by Mr. Hargis Davis and a second by Mrs. Amanda Dunavent.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

8.J. Discuss Tentative SBDM Allocations  

8.K. Enter into Executive Session regarding KRS 61.810(1)(F) for discussion or hearing which might lead to the discipline, dismissal or expulsion of a Gallatin County Student.  

8.K.A. Exit Executive Session  

Order #2023-2362 - Motion Passed:  Motion to Approve Exiting Executive Session passed with a motion by Mr. Jonathan Jones and a second by Mrs. Rebecca Burgett.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

8.K.B. Action Taken in Executive Session  

9. ADJOURN  

Order #2023-2363 - Motion Passed:  Motion to Adjourn passed with a motion by Mr. Jonathan Jones and a second by Mr. Hargis Davis.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

_____________________________________
Chairperson

_____________________________________
Superintendent