Board of Education Regular Meeting
January 17, 2023 6:00 PM
Wallace Central Office Building

Attendance Taken at 6:00 PM: 

Present Board Members:   
Mrs. Rebecca Burgett 
Mr. Hargis Davis 
Mrs. Amanda Dunavent 
Mr. Jonathan Jones 
Ms. Ashley McCord 

1. SWEARING IN OF NEWLY ELECTED BOARD MEMBER - ASHLEY McCORD  

2. WELCOME AND ROLL CALL  

3. ELECTION OF BOARD OFFICERS  
3.A. Election of Board Chairman  

Order #2023-2331 - Motion Passed:  Motion to Approve Election of Amanda Dunavent            as Board Chairperson passed with a motion by Mr. Hargis Davis and a second by Mr. Jonathan Jones.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

3.B. Election of Board Vice-Chair  

Order #2023-2332 - Motion Passed:  Motion to Approve Rebecca Burgett as Vice Chairperson of the Board passed with a motion by Mr. Hargis Davis and a second by Mr. Jonathan Jones.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

3.C. Election of Board Secretary  

Order #2023-2333 - Motion Passed:  Motion to Approve Chuck Cash as Board Secretary passed with a motion by Mr. Hargis Davis and a second by Mr. Jonathan Jones.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

3.D. Election of Board Treasurer  

Order #2023-2334 - Motion Passed:  Motion to Approve Kerri Alexander as Board Treasurer passed with a motion by Mr. Jonathan Jones and a second by Mr. Hargis Davis.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

3.E. Election of Board Legislative Representative  

Order #2023-2335 - Motion Passed:  Motion to Approve Hargis Davis as Board Legislative Representative passed with a motion by Mrs. Rebecca Burgett and a second by Ms. Ashley McCord.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

4. APPROVAL OF AGENDA  

Order #2023-2336 - Motion Passed:  Motion to Approve Agenda passed with a motion by Mr. Jonathan Jones and a second by Mr. Hargis Davis.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

5. STUDENT RECOGNITION - GALLATIN COUNTY HIGH SCHOOL STLP STUDENTS  

6. BOARD MEMBER COMMENTS  

7. PUBLIC COMMENT  

Discussion: 

Mr. Kentucky Davis spoke regarding artificial turf for the soccer and football fields.  Mr. Davis passed around the sample to board members and visitors along with paperwork.  The cost will be in written form in the next few weeks. There will be three different bids including a 4-lane track with field, 6-lane track with field and 8 lane track with field.  Mr. Jones and Mr. Booher agree it would take an 8-lane track to be able to invite other teams for competition. 

8. STAFF/SCHOOL REPORTS  
8.A. Student Board Member - Mr. Zachary Simpson  
 
Discussion: 
Mr. Zach Simpson reports that 12-15 juniors participated in prom auction.  Last week there was homecoming week and talent show.  Both were popular and students thought they were fun.  Comments were made that school spirit has increased significantly. 

8.B. Enrollment/Attendance Report - Mr. Jeremey Booher  
 
Discussion: 
Lower Elementary is at 95.49% with 306 students. Upper Elementary is at 95.61% with 294 students. Middle School is at 96.09% with 330 students. High School is at 95.66% with 498 students. District Wide is 95.71% with total of 1,428 students. Preschool has 34 - 3-year-old students and 75 – 4-year-old students 

8.C. CIA Report - Mr. Tony Jury  
 
Discussion:
Mr. Jury reported on new curriculum the district is working to implement.

8.D. Superintendent's Report - Mr. Chuck Cash  
 
Discussion: 
Mr. Chuck Cash welcomed new board members. He states he is excited about increased opportunities to our students. Mr. Cash is going to Miami Valley CTE for a visit regarding further education, along with Mr. Booher and Mr. Jury.   Regarding allocations, we have the draft budget to review.  He will meet with school principals in the next few weeks to get their input on budget.  

Mr. Cash will meet with state representative, Gex Williams regarding removing barriers and other issues. He discussed meetings with our new Sheriff Bud Webster.  Sheriff Webster is working to get another School Resource Officer for our school district. 

Mr. Cash was in Cohort 11 meetings this past week working on finance and budget training. Mr. Cash introduced Dr. Fred Carter, Director of Kentucky Association of School Administrators (KASA). Dr. Carter praised Mr. Cash and discussed Cohort 11 training for all new superintendents.  Dr. Carter will be back two more visits before Cohort 11 is complete.  
  
8.E. SBDM Agenda/Minutes  
8.F. Human Resource Actions  
8.G. 2022 Audit Presentation  
 
Discussion: 
Barnes Denning presented Year End June 30, 2022 Audit.  Audit presentation is included in the board book. 
 
8.H. Trane Construction Report - Trane Representative  
 
Discussion: 
Trish with Trane Representative gave report that overall project is 68% complete.  

9. CONSENT AGENDA  

Order #2023-2337 - Motion Passed:  Motion made to approve the Consent Agenda passed with a motion by Mr. Hargis Davis and a second by Mrs. Rebecca Burgett.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

9.A. Approve Minutes from the December 13, 2022 Board of Education Regular Board Meeting  
9.B. Approve Monthly Financial Reports  
9.C. Approve Activity Fund Report and Bills  
9.D. Approve Monthly Bills  
9.E. Approve Facilities Requests  
9.F. Approve Fundraising Requests  
9.G. Approve Field Trip Requests  
9.H. Review/Approve Out of School District Applications  
9.I. Review/Approve contract with Say Cheese Photo Booth for Prom April 22, 2023.  
9.J. Approve technology items to be declared surplus  
9.K. Approve maintenance items to be declared surplus  
9.L. Approve School Activity Fund Donation Acceptance Form from Gallatin County Jr. Fair Board in the amount of $1,686.34  
9.M. Approve School Activity Fund Donation Acceptance Form from Alison McNay to FFA in the amount of $10.00  
9.N. Review/Approve Gallatin County Schools Nutrition and Physical Activity Report Card for 2022  

10. RECOMMENDED ACTION - NEW BUSINESS  
10.A. Review/Approve Superintendent and Board Members to attend the 2023 KSBA Annual Conference, February 24-26, in Louisville  

Order #2023-2338 - Motion Passed:  Motion to Approve passed with a motion by Mrs. Rebecca Burgett and a second by Mr. Jonathan Jones.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

10.B. Review/Approve Partnership Agreement with Northern Kentucky Community Action (NKCAC) and Gallatin County Schools  

Order #2023-2339 - Motion Passed:  Motion to Approve Partnership Agreement between Northern Kentucky Community Action and Gallatin County Schools passed with a motion by Mr. Jonathan Jones and a second by Mrs. Rebecca Burgett.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

10.C. Review/Approve request to advertise for 2023 mowing season/lawn care bids  

Order #2023-2340 - Motion Passed:  Motion to Approve advertising mowing bid with changes for 2023 mowing/lawn care passed with a motion by Mr. Hargis Davis and a second by Mrs. Rebecca Burgett.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

10.D. Discuss/Approve amendment to pay scale for Substitute Teachers  

Order #2023-2341 - Motion Passed:  Motion to Approve Amendment to Pay Scale for Substitute Teachers effective immediately passed with a motion by Mr. Hargis Davis and a second by Mrs. Amanda Dunavent.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

10.E. Review/Approve Quote for two new ball goals for Lower Elementary Gym  

Order #2023-2342 - Motion Passed:  Motion to Approve Quote for new ball goals for Lower Elementary Gym passed with a motion by Mr. Hargis Davis and a second by Ms. Ashley McCord.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

10.F. Review/Approve Facilitator for District Facilities Planning Committee  

Order #2023-2343 - Motion Passed:  Motion to Approve Facilitator for District Facilities Planning Committee passed with a motion by Mr. Jonathan Jones and a second by Mr. Hargis Davis.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

10.G. Review/Approve Trane Customer Invoice# 313249499, PO# B-A2210123, Reference # P521487 in the amount of $207,555.45  

Order #2023-2344 - Motion Passed:  Motion to Approve payment of Trane Customer Invoice #313249499 in the amount of $207,555.45 passed with a motion by Mr. Hargis Davis and a second by Mrs. Rebecca Burgett.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

10.H. Review/Approve 2023-2024 Gallatin County Schools Draft Budget  

Order #2023-2345 - Motion Passed:   Motion to Approve passed with a motion by Mrs. Rebecca Burgett and a second by Mr. Hargis Davis.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

10.I. Review/Approve iLead Food Service MOU SY22-23  

Order #2023-2346 - Motion Passed:  Motion to Approve iLead Food Service MOU SY22-23 passed with a motion by Mrs. Amanda Dunavent and a second by Mr. Jonathan Jones.  

5 Yeas - 0 Nays.  
Mrs. Rebecca Burgett 	Yes 	
Mr. Hargis Davis 	Yes 	
Mrs. Amanda Dunavent 	Yes 	
Mr. Jonathan Jones 	Yes 	
Ms. Ashley McCord 	Yes 	

11. Review/Approve Entering into Executive Session in accordance with KRS 61.810(1)(f), I need a motion to go into executive session for discussions which might lead to the appointment, promotion, or other personnel action of an individual employee.  

12. ADJOURN  

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Chairperson

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Superintendent