Board of Education Meeting
January 25, 2010 7:30PM
Wallace Central Office Building Conference Room 
75 Boardwalk 
Warsaw, KY

Attendance Taken at 7:32 PM: 

Present Board Members:   
Mrs. Sonya Giles 
Mr. David Morris 
Mrs. Joanie Rogers 
 
Absent Board Members:   
Mrs. Becky Burgett 
Mrs. Anita McFarland 
Updated Attendance:   
Mrs. Anita McFarland was updated to present at: 7:40 PM  

I. CALL TO ORDER  
I.A. Welcome  
I.B. Roll Call  
I.C. Approval of Agenda  

Order #2010-50 - Primary Motion Passed:  Approval of the agenda as presented passed with a motion by Mrs. Sonya Giles and a second by Mr. David Morris.  
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Absent
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

I.D. Election of Board Chairperson  

Order #2010-51 - Primary Motion Passed:  Sonya Giles elected passed with a motion by Mr. David Morris and a second by Mrs. Joanie Rogers.  Mrs. Giles assumed role as board chairperson.
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Absent
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

I.E. Election of Board Vice-Chairperson  

Order #2010-52 - Primary Motion Passed:  David Morris elected passed with a motion by Mrs. Joanie Rogers and a second by Mrs. Sonya Giles.  
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Absent
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

I.F. Election of Board Legislative Representative  

Order #2010-53 - Primary Motion Passed:  Becky Burgett elected passed with a motion by Mrs. Joanie Rogers and a second by Mr. David Morris.  
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Absent
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

I.G. Approval of Board Attorney's Contract  

Order #2010-54 - Primary Motion Passed:  Approved as recommended passed with a motion by Mrs. Joanie Rogers and a second by Mr. David Morris.  
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Absent
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

II. RECOGNITIONS  
II.A. Recognition of Board Members  

III. COMMUNICATIONS (No Board Action)  
III.A. Board Members  
III.B. Citizens & Delegations  
 
Discussion: 
Mr. Morris recognized students participating from Mr. Stigall's class.  He asked each student who they are, where they're from and where they're going.
III.C. Staff/School Reports  
III.C.1. Lower Elementary Principal's Report & SBDM Council Agenda/Minutes  
III.C.2. Upper Elementary Principal's Report & SBDM Council Agenda/Minutes  
III.C.3. Middle School Principal's Report & SBDM Council Agenda/Minutes  
III.C.4. High School Principal's Report & SBDM Council Agenda/Minutes  
III.D. EXPLORE Results and Scores  
III.E. PLAN Results and Scores  
III.F. Graduate Outlook/Student Progress Report  
III.G. Attendance Report  
III.H. Nutrition and Physical Activity Report  
III.I. Written Communication  
III.I.1. KSBA - Insurance management agreement with Kentucky League of Cities  
III.J. Superintendent's Report  
 
Discussion: 
Commended High School staff on how they dealt with the death of two students.  Students are helping each other cope with this tragedy.

Commented on KSBA sessions.  

GCPS invited to participate in Harvard session in April.  If chosen, a team of 4 will attend.  Opportunity for hands on training for monitoring sessions.  Carroll County will attend with us.   

IV. STUDENT LEARNING SERVICES  
IV.A. Standards and Indicators for School Improvement  
IV.B. School Calendar - Approval to Amend 2009-2010 Calendar Changing February 15 from a Holiday to a Make-up Day  

Order #2010-55 - Primary Motion Passed:   Passed with a motion by Mrs. Joanie Rogers and a second by Mr. David Morris.  
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      No
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

IV.C. Presentation for Approval of Revisions to Basic Diploma Program  

Order #2010-56 - Primary Motion Passed:   Passed with a motion by Mr. David Morris and a second by Mrs. Sonya Giles.  
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

IV.D. Proposal for Temporary Offering of Boys Track  

Order #2010-57 - Primary Motion Passed:  Passed with intent that program would be offered to all.  Motion by Mrs. Joanie Rogers and a second by Mrs. Sonya Giles.  
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

V. STUDENT SUPPORT SERVICES  
V.A. Finance  
V.A.1. Review of Revised Working Budget FY10-Mrs. Connie Wainscott  
V.A.2. Approval of Revised Working Budget FY10-Mrs. Connie Wainscott  

Order #2010-58 - Primary Motion Passed:   Passed with a motion by Mr. David Morris and a second by Mrs. Anita McFarland.  
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

V.A.3. Review of the FY11 Draft Budget- Mrs. Connie Wainscott & Mrs. Pam Terwilliger  
V.A.4. Approval of the FY11 Draft Budget-Mrs. Connie Wainscott & Mrs. Pam Terwilliger  

Order #2010-59 - Primary Motion Passed:   Passed with a motion by Mrs. Joanie Rogers and a second by Mrs. Sonya Giles.  
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

V.B. Approval of Non-resident Student Contracts - Mr. Leonard Whalen  

Order #2010-60 - Primary Motion Passed:   Passed with a motion by Mrs. Joanie Rogers and a second by Mrs. Anita McFarland.  
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

V.C. Approval of Out-of-District Students - Mr. Leonard Whalen  

Order #2010-61 - Primary Motion Passed:   Passed with a motion by Mr. David Morris and a second by Mrs. Joanie Rogers.  
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

V.D. Approval of Resolution Adopting NIMS Procedures  

Order #2010-62 - Primary Motion Passed:   Passed with a motion by Mrs. Sonya Giles and a second by Mrs. Anita McFarland.  
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

V.E. Facilities  
V.E.1. Request to Accept SFCC Offer of Assistance   

Order #2010-63 - Primary Motion Passed:   Passed with a motion by Mrs. Joanie Rogers and a second by Mr. David Morris.  
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

V.E.2. Letter to KDE requesting waiver of compliance with existing building requirements  

Order #2010-64 - Primary Motion Passed:   Passed with a motion by Mrs. Anita McFarland and a second by Mrs. Joanie Rogers.  
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

V.F. Policy  
V.F.1. First Reading of Revision to Board Policy 03.175 - Retirement  
V.F.2. First Reading of Policy 01.421 - Public Participation in Open Meetings  
V.G. Approval of Revised Job Descriptions  

Order #2010-65 - Primary Motion Passed:   Passed with a motion by Mr. David Morris and a second by Mrs. Sonya Giles.  
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

VI. STUDENT LEARNING SERVICES & SUPPORT CONSENT ITEMS  

Order #2010-66 - Primary Motion Passed:  Approval of the Consent Agenda as presented passed with a motion by Mrs. Joanie Rogers and a second by Mrs. Anita McFarland.  
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

VI.A. Approval of Minutes  
VI.B. Approve Treasurer's Report  
VI.C. Approve Activity Fund Report  
VI.C.1. Authorize Payment of Activity Fund Bills  
VI.D. Authorize Payment of Bills  
VI.D.1. Ross-Tarrant Architects - Invoice No. 0000008-Project 0839-Campus Sign - $159.06  
VI.D.2. Ross Tarrant - Invoice No. 0000008-Project 0840-LE Addition/Renovation-$27,910.13  
VI.D.3. Ross Tarrant - Invoice No. 0000008-Project 0914-Alternative School/Field House-$28,692.65  
VI.D.4. Ross-Tarrant-Invoice No. 0000009-Project 0913-UE Addition-$1511.41  
VI.D.5. Ross-Tarrant-No. 0000009-Tennis Courts-$187.77  
VI.D.6. Qore-Invoice No. 24318476-$4065.00  
VI.D.7. Century Construction - Pay App #3 - $52,421.94  
VI.D.8. Century Construction - Pay App #4 - $118,753.20  
VI.E. BIDS/CONTRACTS  
VI.E.1. Contract with The Inn at Harvard   
VI.F. Approve Requests  
VI.F.1. Permission to accept donated tree from Rolling Ridge Nursery in memory of Dillon Roberts  
VI.F.2. Approval of maternity leave - Amanda New  
VI.F.3. Approval to write and accept a KY-ASAP grant  
VI.F.4. Approval of Family Resource Center Continuation grant  
VI.F.5. Approval of Youth Service Center Grant  
VI.F.6. Facilities Use Request-Gallatin County Extension Service - UE Classrooms-3/26-3/27 - 4-H District Demonstrations  
VI.F.7. Facilities Use - MS Football-MS Cafe-2/6/09  
VI.F.8. Facilities Use-FFA-HS Cafe  
VI.F.9. Facilities Use Request-Junior Class-Valentine's Day Dance-HS Cafe  
VI.F.10. Facilities Use Request-OVEC-MS Art Room  
VI.F.11. Fundraising Request-8th Grade Trip-Valentine's Day Sucker Sale  
VI.F.12. Fund Raising Request-8th Grade Trip-March Madness Hat Day  
VI.F.13. Fund Raising Request-8th Grade Trip-Little Ceasar's Pizza Kits  
VI.F.14. Fund Raising Requests-American Hear Assoc-Jump Rope for Heart  
VI.F.15. Fund Raising Request-8th Grade Trip-Car Wash  
VI.F.16. Fund Raising Request-Junior Class-Valentine's Day Dance  
VI.F.17. Fund Raising Request-UE School-Math-a-thon for St. Jude Research Hospital  
VI.F.18. Fund Raising Reqeust-UE Yearbook Sales  

VII. CLOSED SESSION (Student Discipline) per KRS 61.810  
VII.A. Enter Closed Session  

Order #2010-67 - Primary Motion Passed:  Motion to enter into closed session according to KRS 61.810(1)(f) for discussion or hearings which might lead to the discipline, dismissal or expulsion of a Gallatin County student  passed with a motion by Mr. David Morris and a second by Mrs. Anita McFarland.  
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

VII.B. Exit Closed Session  

Order #2010-68 - Primary Motion Passed:  To exit closed session passed with a motion by Mr. David Morris and a second by Mrs. Joanie Rogers.  
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

VII.C. Action Taken in Closed Session  

Order #2010-69 - Primary Motion Passed:  Transfer student FY10-18 to Alt School for the remainder of the school year passed with a motion by Mrs. Joanie Rogers and a second by Mrs. Sonya Giles.  
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

VIII. SUPERINTENDENT MID YEAR EVALUATION  

IX. ADJOURNMENT  

Order #2010-70 - Primary Motion Passed:  That the meeting be adjourned passed with a motion by Mr. David Morris and a second by Mrs. Joanie Rogers.  
Mrs. Becky Burgett        Absent
Mrs. Sonya Giles          Yes
Mrs. Anita McFarland      Yes
Mr. David Morris          Yes
Mrs. Joanie Rogers        Yes

_____________________________________
Chairperson Joanie Rogers

_____________________________________
Superintendent Dorothy Perkins

Not official minutes until approved at the next board meeting.