Nelson County Regular Meeting
December 15, 2009 05:00PM
Central Office

Board Members Present: Mr. Frank Hall, Mr. Damon Jackey, Mr. Larry Pate, Mr. Nicky Rapier, Mr. Adam Wheatley, 
 
I. Call to Order: The meeting was called to order at 5:00 PM by Chairperson Frank Hall.  At this time Mr. Hall read and affirmed the District’s Mission Statement and Vision Statement. 
  
II. Changes to the Agenda: Due to the late arrival of the students from New Haven who were scheduled to present, it was determined that Student/Employee Recognition would occur prior to the student performance to allow students to set up.   

III. Student/Employee Performance: New Haven students presented a vocal and instrumental musical performance.  Sharon Mabe’s Guitar Club, featuring soloist Raina Hubbell, performed Christmas music.  
Students participating: Savannah Clark, Katie Reed, Ashley Clark,  Emily Powell, Nathan O’Bryan, Matt Burba, Jacob Hutchins, Michelle Mattingly 

IV. Student/Employee Recognition  
NCHS: Four Nelson County High School students were named to the Fourth District Symphonic Band and move on to the second round of auditions for the KMEA All-State Band: Chasity Ballard, Damon King, Shelby Carter, and Jacob Jones.  Nelson County High School set a new school record as three students were named to the 2010 All-State bands: Damon King, Chasity Ballard, and Shelby Carter.  The bands will perform at the 2010 Kentucky Music Educator’s Association In-Service Conference.  
Representing Nelson County, Ashley Young won the Veterans of Foreign Wars Voice of Democracy Essay Contest.   Ashley has won this award 2 years in a row, and for 2 years in a row she has returned the monetary award to be donated to help various veteran causes.
The NCHS Brass Quintet performed at the December meeting of the 4th District Retired Teachers Association.
Over 4,000 canned goods were collected at NCHS and will be distributed to the community.
NCHS will provide 400 Angels this holiday season with a gift.
Leslie Bartley, 2009 graduate, received the following awards:
Kentucky Council of Teachers of English Student Writing Contest—1st place, poetry, for “Alternakids”
IUPUI Poetry Contest—Honorable Mention, for “I Forgot How to Write My Senior Year”  
Governor’s Cup 6th Grade Showcase Results:
Language Arts:  Kenzy Moore, OKHMS, 5th place
Math: Billy Thomas, Boston, 5th place
Social Studies: Haley Harned, OKHMS, 2nd place; Austin Gilpin, OKHMS, 3rd place
Chandler Delaney, OKHMS, 5th place
Arts & Humanities: Jacob Newton, OKHMS, 2nd place
Quick Recall:  OKHMS 3rd place
Nancy Lane, teacher at Foster Heights, passed the national boards and is now a national board certified teacher.
OKHMS: 6th grade reading scores showed the largest improvement of any content/middle school/grade tested in Think Link in December. 
The OKHMS Bands did a wonderful job with their concert for parents, and again for the school. 
Horizons Academy: The student of the month for November was Nicole Proctor.
Bloomfield Elementary: the school served over 200 people during Family Literacy Night for December 
The school’s 4th and 5th grade girls won Nelson County Little League Basketball tournament in the B and C brackets respectively. 
Discovery Assessment results increased in reading and math at almost all grade levels. 
Ms. Cundiff’s and Ms. Mattingly’s 2nd grade classrooms raised $272 for the Family Resource Center by selling student created Christmas cards. 
Bloomfield Middle: The 8th grade band performed at 3 Bardstown nursing homes in December.
The following students were accepted into this year’s EKU middle school honors band: 8th grade: Zac Lawson; Spencer Goff; Samantha Prater; Christa Stokely; Shaniqua Turner; Brittany Stivers; Nick Kimbler;
7th grade Ajsa Karacic; Taylor Martin; Huston Lanham Rebekah Mitchell; David Mangum; Jacob Hardin; Jackie Chesser; Evelyn Tackett; Nathan Brooks; Darrell Hagan;
Foster Heights: The school winner for the AARP Grandparent of the Year Essay Contest was Ashleigh Bowman.  

V. Operations Consent Agenda  
Primary Motion Passed:  Motion to approve consent items as presented passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.  Motion carried unanimously.

V.A. Information: Personnel Actions
Offers of employment were extended to the following: Debbie Terrell, Nurse, District; Anne Stivers, FRYSC Secretary, NCHS; Katrina Haydon, ELL Tutor, District; Lorraine Harris, I A I, Boston; Jena Tharp, Bus Monitor, Bus Garage; Everette McCarty, Asst Boys Basketball Coach, Boston; Peggy Brown, After School Teacher, BMS; Kari Cavalieri, After School Teacher, BMS;
Joe Cecil, After School Teacher, BMS; Teresa Byrd, After School I A, BMS; Jessica Dewitt, Child Care I A, Foster Heights; Rebecca Webb, Child Care I A, Foster Heights; C. Nina Huntt, Child Care I A, Boston;
Offers of substitute employment were extended as follows:
Classified Subs:  Jackie Loggins
Certified Substitute Teachers: Cecil Sowers; Dana Wheatley; Deborah Ritchie; Tonya Johnson; Megan Metcalf; Kelly Holsclaw;
Offers of employment were extended to the following as Student Workers: Benny Anderson; Brittany Price; Amanda Chladek;
The following transfers took place: Beverly Parrish from New Haven to Boston: Charlotte Lewis from Secretary to Interim Food Service Director;
Resignations were received from the following: Gail Thompson, Nurse, District; Emily Clark Ralston, Day Care Director, District;
  
V.B. Treasurer's Report  

V.C. Bills and Claims  

V.D. MUNIS Report  

V.E. Leaves of Absence:
The following personnel are presently taking leaves of absence with board approval:
Medical Leave: Clara Fulkerson, Cox’s Creek; Alison Clark, OKH Middle; Cathy Lydian, Bus Garage; Sara Jones, Foster Heights;
Maternity Leave: Rachelle Morrow, New Haven;
  
V.F. Minutes from Previous Meetings: Minutes from the regular meeting of November 17, 2009 and special called meeting of December 3, 2009 were approved as written.
  
V.G. Overnight/Out-of-State Trips: None Requested  

V.H. Shortened School Day: Student with Disabilities  
A student with chronic illness requires a shortened school day for four months. The 504Committee has determined it necessary to modify the school day for a middle school student identified with a disability. All proper documentation has been received and will be forwarded to the Kentucky Department of Education (KDE) as required.  

VI. Student Support Services  
VI.A. Construction Update: Michael Salsman, BCD, Inc., indicated that, barring unforeseen circumstances, the Foster Heights renovation has a projected completion date of April 1, 2010, a full two months ahead of schedule, and that Thomas Nelson High School site prep work is in progress with no issues to report.
  
VI.B. Change Orders: None  

VI.C. Approve Revised BG-1: Thomas Nelson High School Construction  
	A revised BG-1 for phase I of construction at Thomas Nelson High School was presented for approval in accordance with 702 KAR 4:160.
Primary Motion Passed:  Action to approve the revised BG-1 for construction of Phase 1 of Thomas Nelson High School was passed with a motion by Mr. Larry Pate and a second by Mr. Damon Jackey.  Motion carried unanimously.

VI.D. Adoption of Resolution Authorizing the Nelson County School Finance Corporation to Issue Revenue Bonds  
Adoption of a resolution authorizing the Nelson County School District Finance Corporation to issue bonds is required to finance the TNHS phase I project.
Primary Motion Passed:  Action to adopt the following resolution regarding the issuance of revenue bonds was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.  Motion carried unanimously.
NELSON COUNTY BOARD OF EDUCATION RESOLUTION
RESOLUTION OF THE BOARD OF EDUCATION OF THE NELSON COUNTY SCHOOL DISTRICT; AUTHORIZING AND APPROVING THE EXECUTION OF A CONTRACT, LEASE AND OPTION WITH THE NELSON COUNTY SCHOOL DISTRICT FINANCE CORPORATION AND ANY FURTHER NECESSARY INSTRUMENTS; APPROVING CERTAIN ARCHITECTS' PLANS FOR THE CONSTRUCTION OF A CERTAIN SCHOOL BUILDING PROJECT; AND APPROVING THE PLAN OF FINANCING THE COST OF SAID PROJECT.

VI.E. Annexation
	The Nelson County School District has applied to the Bardstown Municipal Water and Sewer Department, owned by the City of Bardstown, to establish sewer service for the new Thomas Nelson High School (TNHS). In order to receive this service, the City of Bardstown has expressed an interest in annexing some of our properties to include them within the corporate limits of the City of Bardstown. The Annexation would include agreements regarding the use of some city services for our annexed schools, such as police protection and patrols. The annexations would not occur until at least July 1, 2012.
Primary Motion Passed:  Action to approve the annexation of some school district properties by the City of Bardstown, subject to agreement between the two parties on a number of outstanding issues, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.   Motion carried unanimously.

VI.F. Out of District Contracts  
In order to receive state transportation and attendance funding for non-resident pupils, a reciprocal contract must be completed between districts concerned.  The Kentucky Department of Education (KDE) has stipulated that contracts for the 2010-2011 school year must be submitted to KDE before February 1, 2010.  
Primary Motion Passed:  Action to approve out-of-district contracts for Anderson County, Bardstown Independent, Boyle County, Bullitt County, Elizabethtown Independent, Fayette County, Hardin County, Hart County, Jefferson County, Larue County, Marion County, Mercer County, Spencer County, Taylor County, and Washington County School Districts was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.  Motion carried unanimously.

VI.G. Calendar: 2010-2011  
Due to the revised testing window which would place state testing window immediately following spring break, the following changes to the calendar for the 2010-2011 year are recommended:
	Change November 1, 2010 from school day to a PD/make-up day, giving 4 day weekend
	Change November 2, 2010 from PD day to closed/make-up day 
	Change March 11, 2011 from closed/make-up day to full day of school with Third Quarter ending
	Change the testing window to April 18 – April 28, 2010, per KDE
	Change Spring Intersession/Make-up days to March 23, 24, 25, 2011 (moving it 2 weeks 	earlier)
	Change Spring Break to March 28 – April 1, 2011 (moving it 2 weeks earlier)
Primary Motion Passed:  Action to change the school calendar as recommended to accommodate the change in the testing window for 2011 was passed with a motion by Mr. Damon Jackey and a second by Mr. Larry Pate.  Motion carried unanimously.

VII. Student Instructional Services  
VII.A. KVHS: Accelerated Math  
The Nelson County School Board of Education has provided the opportunity for students in the middle grades (5th grade through 8th grade) to take High School Math classes. Assistant Superintendent Mark Thomas and math teacher Shelley Tucker presented Board Members with an overview of the program, the number of students served through this program, the projected impact of this program, and student testimonials. Students Cody Brody, 6th grade, New Haven School, and Katrina Boone, 8th grade, OKHMS, were present to answer questions about their experiences.  

VII.B. Foster Heights SIP  
Each year district schools prepare a School Improvement Plan (SIP) as a guide to goal setting and decision making in order to increase student achievement.  An instructional team at Foster Heights Elementary School has taken into consideration all planning areas including:  assessment, curriculum, instruction, equity, leadership, school culture, family and community involvement, professional development, and technology.  This plan is a reflection of the school’s top priorities and initiatives that will guide their work throughout the school year.
Primary Motion Passed:  Action to approve the School Improvement Plan for Foster Heights was passed with a motion by Mr. Nicky Rapier and a second by Mr. Larry Pate.  Motion carried unanimously.

VII.C. Race to the Top (RTTT) Memo of Understanding  
In order to establish a framework of collaboration between the Nelson County Schools and the Kentucky Department of Education (KDE) in support of the State’s implementation of an approved Race to the Top (RTTT) grant application, the Board of Education must approve a Memorandum of Understanding outlining the roles and responsibilities of the District. The four strategies that will drive school improvement within the RTTT Grant include: Standards & Assessments; Data Systems; Teachers & Leaders; and Turnaround of Low-Performing Schools.
Primary Motion Passed:  Action to approve the Race to the Top Memo of Understanding with the Kentucky Department of Education was passed with a motion by Mr. Damon Jackey and a second by Mr. Larry Pate.  Motion carried unanimously.

VII.D. Certified Evaluation Plan  
The Certified Evaluation Committee met on August 25, 2009, September 22, 2009, October 19, 2009, and November 23, 2009 to revise the Nelson County Schools’ Certified Evaluation Plan.  The committee reviewed recommendations from the Kentucky Department of Education staff regarding the district’s evaluation plan, the revised Teacher Standards, and the format of the observation tools.  The evaluation plan and observation tools were then revised based upon the committee’s work over the course of four meetings. 
Primary Motion Passed:  Action to approve the certified evaluation plan as presented was passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.  Motion carried unanimously.

VIII. Guest Comments: No guest comments were offered.  

IX. Adjourn Regular Session  
Primary Motion Passed:  Action to adjourn the Regular Session of the Nelson County Board of Education was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.  Motion carried unanimously.

X. Convene Nelson County School District Finance Corporation  
Primary Motion Passed:  Action to convene a meeting of the Nelson County School District Finance Corporation was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.  Motion carried unanimously.

XI. Call to Order: The meeting of the Nelson County School District Finance Corporation was called to order by President Frank Hall.  

XII. Confirm Officers
 Primary Motion Passed:  Action to confirm the officers of the Nelson County School District Finance Corporation as follows was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.  Motion carried unanimously.
President: Mr. Frank Hall
Vice President: Mr. Nicky Rapier
Secretary: Dr. Janice Lantz
Secretary: Ms. Pat Cundiff

XIII. Adoption of Resolution Authorizing the Issuance of Revenue Bonds for the Construction of Thomas Nelson High School   
Primary Motion Passed:  Action to adopt the following resolution regarding the issuance of revenue bonds was passed with a motion by Mr. Larry Pate and a second by Mr. Nicky Rapier.  Motion carried unanimously.
NELSON COUNTY SCHOOL DISTRICT FINANCE CORPORATION RESOLUTION
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NELSON COUNTY SCHOOL DISTRICT FINANCE CORPORATION, RELATING TO AND PROVIDING FOR THE ISSUANCE OF $20,795,000 PRINCIPAL AMOUNT (SUBJECT TO A PERMITTED ADJUSTMENT OF $2,080,000) OF SCHOOL BUILDING REVENUE BONDS IN ACCORDANCE WITH SECTIONS 58.010 AND 162.120 THROUGH 162.290 AND 162.385 OF THE KENTUCKY REVISED STATUTES TO PROVIDE FUNDS FOR SCHOOL BUILDING PURPOSES, PROVIDING AND DETERMINING THE DUTY OF SAID CORPORATION IN CONNECTION WITH THE OPERATION

XIV. Adjourn Finance Corporation meeting  
Primary Motion Passed:  Action to adjourn the meeting of the Nelson County School District Finance Corporation was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.  Motion carried unanimously.

XV. Convene Executive Session  
Primary Motion Passed:  Action to convene an Executive Session of the Nelson County Board of Education to discuss personnel issues, legal and real estate issues in accordance with KRS 61.810 was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.  Motion carried unanimously.

XVI. Adjourn Executive Session  
Primary Motion Passed:  Action to adjourn the Executive Session of the Nelson County Board of Education was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.  Motion carried unanimously.   At this time it was noted that no action had been taken during the Executive Session.

XVII. Reconvene Regular Session  
Primary Motion Passed:  Action to reconvene the Regular Session of the Nelson County Board of Education was passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.  Motion carried unanimously.
At this time, a motion was introduced by Mr. Damon Jackey and seconded by Mr. Adam Wheatley to retain the Kentucky School Board Association’s Executive Superintendent Search service to facilitate hiring of the District’s next superintendent.
Primary Motion Passed: Action to retain the Kentucky School Board Association’s Executive Superintendent Search service to facilitate hiring of the District’s next superintendent was passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.  Motion carried unanimously.

XVIII. Adjourn Regular Session  
Primary Motion Passed:  Action to adjourn the Regular Session of the Nelson County Board of Education was passed with a motion by Mr. Damon Jackey and a second by Mr. Larry Pate.  Motion carried unanimously.

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Chairperson

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Superintendent