Author: katrina.kinman
Last saved by: Almon, Amanda

Regular Meeting
June 24, 2021 6:00 PM
School Board Room 
118 East Acadia Street 
Dawson Springs, KY
The Dawson Springs Board of Education met in regular session June 24, 2021 at 6:00 PM in the School Board Room 
118 East Acadia Street 
Dawson Springs, KY with the following school board members present: Tracy Overby, Wes Ausenbaugh, and Carol Niswonger.  Absent board member: Vicki Allen.

1. Call to Order and Welcome: Tracy Overby 

2. Roll call  
 
Discussion: None
Also present: Leonard Whalen, Amanda Almon, Kent Workman, Spencer Spratt and Cassie Bruch.

3. Approval of the Agenda  
Order #6463 - Motion Passed:  Recommendation to approve the agenda passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Jenny Bruce.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

4. Recognition, discussion, communication and report items (No Board Action)  
4.A. Recognition  
4.B. Communications  
4.B.1. Board Member Communications  
4.B.2. Citizens and Delegations: This is an opportunity for any citizen or delegation to approach the Board and be heard on any item/issue on the agenda or not on the agenda. (The Board appreciates and anticipates that the building Principal and Superintendent get the opportunity to resolve any issues prior to addressing the Board).  
4.C. Reports  
4.C.1. Elementary Principal's Report  
4.C.2. Jr./Sr. High Principal's Report  
4.C.3. Enrollment and Attendance Report  
4.C.4. Chief Academic Officer - Teaching and Learning Report  
4.C.5. Superintendent's Report  
4.C.5.a. Facilities projects in process- update Elementary Barrel Roof was found to Not Have Asbestos, in process. Hope to move this forward asap. 
Jr/Sr HS HVAC Project- in process, engineers are working on specifics and specs at this time.
Cafeteria- working on quotes for potential freezer expansion (plan to be paid for with cafeteria funds)  

5. Action Items (Affirmative Motion needed)  
5.A. Approval of Treasurer's Report  
Order #6464 - Motion Passed:  Approval of the treasurer's report as presented passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Jenny Bruce.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.B. Discussion/Approval of 2020-2021 final amended school calendar  
Order #6465 - Motion Passed:  Approval of 2020-2021 final amended school calendar passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Jenny Bruce.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.C. Discussion/Approval of 2021-2022 employee pay dates  
Order #6466 - Motion Passed:  Approval of 2021-2022 employee pay dates passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Jenny Bruce.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.D. Discussion/Approval to accept EMC Insurance Company as our property, liability, auto/bus and, umbrella insurance provider at a cost of $68,264 for 2021-2022 (decrease of approximately $1,000 vs Liberty Mutual from last year and over $12,000 less than Liberty Mutual's quote for this year) and continue with KY Employers Mutual Insurance (KEMI) for 2021-2022 at a cost of $24,141 for workers compensation coverage (decrease of $362) for a total cost of $92,405 (this is an overall decrease of $1,472 from last year).   
Order #6467 - Motion Passed:  Approval to accept EMC Insurance Company as our property, liability, auto/bus and, umbrella insurance provider at a cost of $68,264 for 2021-2022 (decrease of approximately $1,000 vs. Liberty Mutual from last year and over $12,000 less than Liberty Mutual's quote for this year) and continue with KY Employers Mutual Insurance (KEMI) for 2021-2022 at a cost of $24,141 for workers compensation coverage (decrease of $362) for a total cost of $92,405  passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Jenny Bruce.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.E. Discussion/Approval to continue with and accept Bollinger/Zurich's proposal for student accident insurance for 2021-2022 at a cost of $6,987. (This is $1,747 less than last year due to credit from school not being in session due to COVID-19)  
Order #6468 - Motion Passed:  Approval to continue with and accept Bollinger/Zurich's proposal for student accident insurance for 2021-2022 at a cost of $6,987 passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Jenny Bruce.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.F. Discussion/First Reading of the following KSBA updated Board Policies/Procedures (no action needed...will be approved at second reading next meeting)- Policies: 01.1, 01.6, 03.113, 03.122, 03.14, 03.162, 03.175, 03.212, 03.222, 03.24, 03.262, 04.1, 04.311, 04.6, 04.91, 06.221, 06.23, 06.342, 07.16, 08.113, 09.13, 09.2241, 09.42811, 09.43, 09.433
Procedures: 01.6 AP.2, 03.19 AP.23, 03.21 AP.254, 05.31 AP.21, 09.12 AP.25, 09.2241 AP.1, 09.433 AP.2, 10.11 AP.21  

5.G. Discussion/Approval of 2021-2022 Code of Acceptable Behavior as revised by school stakeholders (no changes)  
Order #6469 - Motion Passed:  Approval of 2021-2022 Code of Acceptable Behavior as revised by school stakeholders passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Jenny Bruce.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.H. Discussion/Approval of 2021-2022 Employee Handbook, Coaches/Extracurricular Handbook, and Substitute Handbook  
Order #6470 - Motion Passed:  Approval of 2021-2022 Employee Handbook, Coaches/Extracurricular Handbook, and Substitute Handbook passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Jenny Bruce.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.I. Discussion/Approval of Preschool Tuition for 2021-2022 to be flat rate of $262.50 monthly from August through May. *This will be for 5 full days per week (not 4 half days as prior).  
Order #6471 - Motion Passed:  Approval of Preschool Tuition for 2021-2022 to be flat rate of $262.50 monthly from August through May passed with a motion by Ms. Jenny Bruce and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.J. Discussion/Approval of Proposal to continue with School Psychology Clinic Services for 2020 2021 with CoEHS Counseling and Assessment Center (as requested by Special Ed. Director Merrill)  
Order #6472 - Motion Passed:  Approval of Proposal to continue with School Psychology Clinic Services for 2020 2021 with CoEHS Counseling and Assessment Center passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Jenny Bruce.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.K. Discussion/Approval of the Elementary SBDM budget to carry over $12,645 +/- to 2021-2022.  
Order #6473 - Motion Passed:  Approval of request the Elementary SBDM budget carry over $12,645 +/- to 2021-2022 passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Jenny Bruce.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.L. Discussion/Approval of the Jr/Sr High SBDM council to carry over a SBDM budget of $16,986 +/- to 2020-2021.  
Order #6474 - Motion Passed:  Approval of request of Principal Marshall that the Jr/Sr High SBDM budget carry over $16,986 +/- to 2021-2022 passed with a motion by Ms. Jenny Bruce and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.M. Discussion/Approval, per KRS 160.570 and in accordance with KRS 41.240, to continue with Planter's Bank as our bond of depository for 2021-2022.  
Order #6475 - Motion Passed:  Approval, per KRS 160.570 and in accordance with KRS 41.240, to continue with Planter's Bank as our bond of depository for 2021-2022 passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Jenny Bruce.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.N. Discussion/Approval of Dawson Springs Schools
Food Service Procurement Plan for the Child Nutrition Program for 2021-2022  
Order #6476 - Motion Passed:  Approval of Dawson Springs School Food Service Procurement Plan for the Child Nutrition Program for 2021-2022 passed with a motion by Ms. Jenny Bruce and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.O. Discussion/Approval to continue partnership with Green River Educational Cooperative (GRREC) for 2021-2022 at an estimated total cost of approximately $2,862.68 which includes being a part of their Grant Writing Consortium.  

Order #6477 - Motion Passed:  Approval to continue partnership with Green River Educational Cooperative (GRREC) for 2021-2022 passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Jenny Bruce.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.P. Discussion/Approval of 2021-2022 District Technology Plan  
Order #6478 - Motion Passed:  Approval of 2021-2022 District Technology Plan passed with a motion by Ms. Jenny Bruce and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.Q. Discussion/Approval of continuing agreement for Occupational Therapy and Physical Therapy Services through Caldwell County Medical Center as needed for 2021-2022 (as recommended by Kristin Merrill)  
Order #6479 - Motion Passed:  Approval of continuing agreement for Occupational Therapy and Physical Therapy Services through Caldwell County Medical Center as needed for 2021-2022 passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Jenny Bruce.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.R. Discussion/Approval to add a 185 day Jr/Sr High special education classroom aide due to current student need.  
Order #6480 - Motion Passed:  Approval to add a 185 day Jr/Sr High special education classroom aide due to current student need passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Jenny Bruce.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.S. Discussion/Approval of agreement with Maxim to provide special services as needed as recommended by Special Education Director Merrill.  
Order #6481 - Motion Passed:  Approval of agreement with Maxim to provide special services as needed as recommended by Special Education Director Merrill passed with a motion by Ms. Jenny Bruce and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.T. Discussion/Approval for all certified staff to officially work an additional day on August 2nd with additional duties and compensate them at their daily rate to conduct home visits for our Panther Meet and Greet for our back to school rally post-Covid. This would be to welcome students back and answer any questions or concerns the family may have. For any needed classified staff that may be utilized, compensate them at time and a half for this date to assist in the same capacity as certified staff.  
Order #6482 - Motion Passed:  Approval for all certified staff to officially work an additional day on August 2nd with additional duties and compensate them at their daily rate to conduct home visits for our Panther Meet and Greet for our back to school rally post-covid. This would be to welcome students back and answer any questions or concerns the family may have. For any needed classified staff that may be utilized, compensate them at time and a half for this date to assist in the same capacity as certified staff passed with a motion by Ms. Jenny Bruce and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.U. Discussion/Approval to utilize Mike Owsley and English, Lucas, Priest and Owsley (ELPO) for legal services for the district for 2021-2022 and 2022-2023.  
Order #6483 - Motion Passed:  Approval to utilize Mike Owsley and English, Lucas, Priest and Owsley (ELPO) for legal services for the district for 2021-2022 and 2022-2023 passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Jenny Bruce.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.V. Discussion/Approval of owner and architect agreements with RBS Design Group for both Dawson Springs High School HVAC Renovation and Dawson Springs Elementary School Reroof projects.  
Order #6484 - Motion Passed:  Approval of owner and architect agreements with RBS Design Group for both Dawson Springs High School HVAC Renovation and Dawson Springs Elementary School Reroof projects passed with a motion by Ms. Jenny Bruce and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.W. Discussion/Approval of resolution to support the KY Council for Better Education (CBE) to contest the private school tax credit portion of KY HB 563 as passed recently in KY Legislature and to contribute 50 cents per student based on current ADA towards the cause.  
Order #6485 - Motion Passed:  Approval of resolution to support the KY Council for Better Education (CBE) to contest the private school tax credit portion of KY HB 563 as passed recently in KY Legislature and to contribute 50 cents per student based on current ADA towards the cause passed with a motion by Ms. Jenny Bruce and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

5.X. Discussion/Approval of bid documents as provided by our Architect and as submitted in the BG-1 for the barrel roof project at the elementary school  
Order #6486 - Motion Passed:  Approval of bid documents as provided by our Architect and as submitted in the BG-1 for the barrel roof project at the elementary school passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Jenny Bruce.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

6. Student Learning and Support Consent Items  
Order #6487 - Motion Passed:  Approval of consent agenda passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Jenny Bruce.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

6.A. Approval of Board Meeting Minutes from May 17, 2021  
6.B. Approval of Payment of Bills and Salaries  
6.C. Acknowledge Notification of Personnel Actions:
Hired:  
Mickey Blue    HS LBD Teacher & Boys Varsity Basketball Head Coach  July 1
Rayghen Stewart   1st Grade Teacher   July 1
Erin Woolsey   	4th Grade Teacher   July 1
Additional Assignments:
Mary Beth Coy     Substitute Caller   July 1
Transferred:
Brannigan Ethridge   to K-12 Guidance Counselor                     July 1
Melissa Dulin   	   to District Wide Programs Support Secretary    July 1
Mary Morgan   	   to Elementary Instructional Asst/Data Entry    July 1
Lisa Cotton   	   to 5/6 ELA Teacher                             July 1
Resigned:
Joni Stuessel   Kindergarten Teacher   June 30
On Leave:
#4282   Personal Leave w/out pay. Returning July 1.

Retiring:
Tammy Audas   		June 30, 2021 	Debbie Smith   	June 30, 2021
Cindy Crider   		June 30, 2021 	Ashley Marsili   	July 31, 2021
Terri Freeman   		June 30, 2021 	Lori Wooton   	October 31, 2021
Marcella McCuiston   	June 30, 2021

6.D. Approval of Superintendent expenses  

7. Motion to enter closed session per KRS: 61.810 (f): Personnel to discuss Superintendent Evaluation  
Order #6488 - Motion Passed:   passed with a motion by Ms. Jenny Bruce and a second by Mr. Michael Ausenbaugh.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

7.A. Motion to exit closed session and resume regular open session  
Order #6489 - Motion Passed:   passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Jenny Bruce.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

8. Public review of Superintendent Evaluation  

9. Motion to Adjourn  
Order #6490 - Motion Passed:  Approval to adjourn the meeting passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Jenny Bruce.  
Mrs. Vicki Allen          Absent
Mr. Michael Ausenbaugh    Yes
Ms. Jenny Bruce           Yes
Ms. Carol Niswonger       Yes
Ms. Tracy Overby          Yes

_____________________________________	_____________________________________
Vicki Allen	Debbie Smith
Chairman	Secretary