Title: This is the template for minutes
Author: Robert D. Shaver
Last saved by: mmaples
Company: KSBA

Minutes
Regular Board Meeting
April 19, 2021 6:00 PM
Panther Academy

Attendance Taken at 5:53 PM: 

Present Board Members:   
Mr. Paul Godfrey 
Mrs. Kimbley Iman 
Ms. Heather Sharpensteen 
Mr. Guy Wallace 

19086
Call to Order

Pledge of Allegiance

19087
Approved Agenda

Recognition of Guests

Mr. Matt Wyatt 
 
CALL TO ORDER  
The meeting was Called to Order by the Chairman at 6:00p.m.

PLEDGE OF ALLEGIANCE  
The meeting opened with the Pledge of Allegiance.

APPROVAL OF BOARD MEETING AGENDA  
The board meeting agenda passed with a motion by Mr. Matt Wyatt and a second by Mrs. Kimbley Iman.  
Mr. Paul Godfrey                 Yes
Mrs. Kimbley Iman              Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace                 Yes
Mr. Matt Wyatt                   Yes

RECOGNITION OF GUESTS AND SPECIAL ACCOMPLISHMENTS  
A. Students of the Month   
   ELIZABETHTOWN HIGH SCHOOL            JAQUAIS FRANKLIN 
   T.K. STONE MIDDLE SCHOOL                 JANDANIEL SALAS
   HELMWOOD HEIGHTS ELEMENTARY     AARON SHEPHARD
   MORNINGSIDE ELEMENTARY                 JULIUS STINNETT
   PANTHER ACADEMY                               CHASE LARSEN  
B. EHS Academic Team - Region Champions  
Congratulations to the EHS Academic Team for advancing to compete at the state level.
Matthew Dyer - quick recall/Science written assessment/5th place in the state on the General Knowledge Exam
Daylon Payne - quick recall/Social Studies written assessment
Reid Lunsford - quick recall/Math written assessment
Jake Badstibner - quick recall
Clint Chambliss - quick recall
Jonah Smith - quick recall
Caleb Adams - quick recall
Eli Wilson - quick recall
Madelyn Gatewood - Future Problem Solving
Liz Hanson - Future Problem Solving
Porter Flowers - Future Problem Solving
Rex Roy - Future Problem Solving 

C. EHS Basketball Team KHSAA State Runners-Up   
Congratulations to the EHS Basketball Team for Earning the 17th District Championship, 5th Region Championship and finished the year as KHSAA State Runners-Up.
Congratulations to Coach James Haire, Assistant Coaches David Headspeth, Brandon Johnson and Alex Todd and the EHS Basketball Team:
Jaquais Franklin
Greg Hall
Camran McNeil
Jacob Moberly
Alandre Murphy
Ben Ryan
Evan Shelton
Kam Sherrard
Khia Sherrard
Gage Sondergard
Camden Williams
Jett Williams 

SUPERINTENDENT REPORT  
Mrs. Bush discussed Standard 7 – Influential Leadership for the New Superintendent Leadership Series.

19088
Resolution Declaring Teacher Appreciation Week Approved

19089
Consent Agenda Approved

APPROVED RESOLUTION DECLARING TEACHER APPRECIATION WEEK  
Approval of the Resolution Declaring Teacher Appreciation Week passed with a motion by Mr. Matt Wyatt and a second by Mr. Guy Wallace.  
Mr. Paul Godfrey          Yes
Mrs. Kimbley Iman         Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace           Yes
Mr. Matt Wyatt            Yes
Teacher Appreciation Week is May 3-7, 2021 with National Teacher Appreciation Day is slated for Tuesday, May 4, 2021.  As has been custom in previous past years, pending board approval, a resolution declaring Teacher Appreciation Week and Teacher Appreciation Day will be presented to each school building in appreciation for the services and many contributions of our teachers. 
 
APPROVED CONSENT AGENDA ITEMS 
with a motion by Mrs. Kimbley Iman and a second by Ms. Heather Sharpensteen.  
Mr. Paul Godfrey                 Yes
Mrs. Kimbley Iman              Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace                 Yes
Mr. Matt Wyatt                   Yes

A. Acknowledged Receipt of the SBDM Written Reports  
from Elizabethtown High School, T.K. Stone Middle School, Morningside Elementary, Helmwood Heights Elementary and Panther Academy for your review. 
B. Approved Board Meeting Minutes  
from the March 15, 2021 Regular Board Meeting. 

C. Approved Bid Proposal for Trash Disposal 
The recommendation was to award the bid to Santek effective July 1, 2021 for one year with the ability to renew for an additional three years with the increase in cost not to exceed 5% per  year. 
D. Approved Overnight Field Trip Requests   
1. The EHS Baseball team to travel to Owensboro, KY April 23-24, 2021 to participate in a baseball tournament.
2.  The EHS Softball team to travel to Owensboro, KY April 23-24, 2021 to participate in a softball tournament.
3.  The EHS Baseball team to travel to Lexington, KY June 14-24, 2021 (contingent upon qualifying to compete)to compete in the State Baseball Tournament.
4.  The EHS Tennis Team to travel to the University of Kentucky, May 31-June 1, 2021(contingent upon qualifying to compete) to compete in the State Tennis Tournament. 
E. Approved the Student Accident Insurance Proposal for 2021-22  
With R.J. Robers, Inc.  This policy is a secondary policy that reimburses parents for all "out of pocket" medical expenses, including deductibles.  Said policy also provides coverage for all the students involved in all school/district sponsored activities, as well as coverage for athletes during off-season training and out-of-state trips.  The student accident plan is endorsed by KSBA and KHSAA.  KHSAA provides catastrophic insurance for athletes for 10 years from the date of injury.
The cost to renew this program (including preschool) for 2021-22 school year to include $7,500,000 Catastrophic Limit is $41,478.60.
F. Approved Direct and Indirect Costs Rates  
The Kentucky Department of Education calculates the District Indirect Cost Rates to be used when charging indirect costs to School Food Service Program and Federal Grant Awards.  The rates calculated for use beginning July 1, 2021 are Non-Restricted Rate of 16.80 and Restricted Rate of 2.08. 
G. Approved Revised Job Description for PD Facilitator   
H. Approved Job Description for Student Information and Assessment System Coordinator   
I. Approved EIS Summer School Salary Schedule for 2020/2021 School Year  
Payment will be made with Federal and State Grants. 
EIS Certified Teachers -  Hourly rate based on current daily rate of pay
EIS Classified Staff - $26.25 per hour
College Student - $30.00 per hour
College Professor - $50.00 per hour
EIS Student Worker - $12.50 per hour 
J. Approved the Treasurer's Monthly Financial Report and Payment of Bills and Claims(those Paid Since Last Meeting for March, 2021) 

THE SUPERINTENDENT INFORMED THE BOARD OF PERSONNEL ACTIONS WHICH HAVE TAKEN PLACE SINCE THE LAST BOARD MEETING  

 

19090
Approved Revised School Calendar, Last Day of Preschool and Graduation Date

T.K. Stone Middle School’s GAP Presentation

Elizabethtown High School’s
GAP Presentation

19091
Recess to Executive Session/Return to Open Meeting

19092
Adjournment

ACTION ITEMS  
A. Approved the Revised School Calendar, Last Day for Preschool Students and Graduation Date for 2020-2021 School Year  
with a motion by Mr. Matt Wyatt and a second by Ms. Heather Sharpensteen.  
Mr. Paul Godfrey                 Yes
Mrs. Kimbley Iman              Yes
Ms. Heather Sharpensteen  Yes
Mr. Guy Wallace                 Yes
Mr. Matt Wyatt                   Yes
Thursday, May 27, 2021 an in-person day for the students that are not 100% virtual.
The last day for teachers/certified staff will be Friday, May 28, 2021.  
Graduation will be held at 10:00AM on Saturday, May 29, 2021.  
The last day for Preschool students will be May 25, 2021. 

CONSTRUCTION UPDATES  
There was nothing to report

INSTRUCTIONAL FOCUS  
A. GAP Presentation from T.K. Stone Middle School  
Ms. Dawne Swank, Principal at T.K. Stone Middle School made the GAP presentation for T.K. Stone 
B. GAP Presentation from Elizabethtown High School  
Mrs. B.J. Henry made the GAP presentation for Elizabethtown High School 

NEW BUSINESS 
There was nothing to report 

At 7:01p.m. on a motion/second by Matt Wyatt/Guy Wallace, the meeting recessed to Executive Session for the Purpose of Discussing Specific Matters as Outlined in KRS 61.810. 

On a motion/second by Kim Iman/Guy Wallace the meeting returned to open session at 7:20p.m.

At 7:21P.M. the meeting was adjourned on a motion/second by Heather Sharpentsteen/Guy Wallace.

_____________________________________
Chairperson

_____________________________________
Superintendent