January Board Meeting
January 21, 2020 6:00 PM
Abraham Lincoln Elementary School Media Center

Present Board Members:   
Dawn Conner 
Joanna Hinton 
Farrah Pruitt 
Mr. Price Smith 
 
Absent Board Members:   
Paul Cooper 

1. CALL TO ORDER  

2. PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE  
  The Pledge of Allegiance to the Flag was led by Dawn Conner.

3. AGENDA ADOPTED  
The approval of the adoption of the agenda passed with a motion by Joanna Hinton and a second by Dawn Conner.                                                                                   Result of Vote:  4 Yeas - 0 Nays 

4. Election of New Board Chair (new Board Chair will preside over the rest of the meeting).  
The recommendation for Price Smith to be the new Board Chair passed with a motion by Joanna Hinton and a second by Dawn Conner.   Nominations ceased with a motion that Price Smith be Board Chair by Acclimation.                                                           Result of Vote:  4 Yeas - 0 Nays

5. Election of the New Vice Chair 
The recommendation for Farrah Pruitt to be the new Vice Chair passed with a motion by Joanna Hinton and a second by Dawn Conner.  Dawn Conner made a motion that nominations cease and to accept Farrah Pruitt by acclimation.                                               Result of Vote:  4 Yeas - 0 Nays

6. Awards & Recognition  
Recognition of the Board Members for Board Appreciation Month 

7. Student Feature  
 ALES STLP Students 

8. COMMUNICATIONS  
    Audience Comments
    Board Comments / Updates

9. PERSONNEL  
Accepted the Recommendation of Employment of Tamra Trumbo as FRYSC Secretary for LaRue County Schools effective 12/16/19.
Accepted the Recommendation of Employment of Clint Aubrey as Custodian for Hodgenville Elementary School effective 1/2/20.
Accepted the Recommendation of Employment of R. Clint Moran as Custodian for Abraham Lincoln Elementary School effective 1/2/20.
Accepted the Recommendation of Employment of Adam Ragland as Custodian for Hodgenville Elementary School effective 1/2/20.
Accepted the Recommendation of Employment for Angela Matthews as Student Worker at LaRue County High School effective 1/6/20.
Accepted the Recommendation of Employment for Michaela Peterson as Student Worker at LaRue County High School effective 1/6/20.
Accepted the Recommendation of Employment of Phyllis Caulk as Teacher for LaRue County Middle School effective 1/6/20.
Accepted the Recommendation of Employment of Michael D Jones, Sr as Bus Driver for LaRue County Schools effective 1/6/20.
Accepted the Recommendation of Employment of Jessica Skaggs as Instructional Assistant at LaRue County Middle School effective 1/13/20.
Accepted the Recommendation of Employment of Melissa Neary as Intervention Teacher for Abraham Lincoln Elementary School effective 1/14/20.
Accepted the Recommendation of Employment of Desidemy Contreras as Substitute Bus Monitor for LaRue County Schools effective 1/8/20.
Accepted the Recommendation of Employment of Charles McMurtry as Part-time Custodial for LaRue County Schools effective 1/13/20.  
Accepted the Resignation of Whitley Milby as Substitute Teacher for LaRue County Schools effective 12/31/19.
Accepted the Resignation of Christina Lawrence as Custodian for LaRue County Schools effective 12/27/19.
Accepted the Resignation of Erin Hardwick as Teacher for LaRue County Middle School effective 12/31/19.
Accepted the Resignation of Jessica Skaggs as Bus Driver for LaRue County Schools effective 12/31/2019.
Accepted the Resignation of Kelly Simmons as Substitute Teacher for LaRue County Schools effective 12/20/19.
Accepted the Resignation of Paula Hamm as Instructional Assistant for Abraham Lincoln Elementary School effective 1/10/20.
Accepted the Request for leave without pay for Lindsey Bryan for January 3-8, 2020.   

10. REPORTS 
    Superintendent's Activities & Comments
    SBDM Reports     LCHS   LCMS   HES   ALES
    Attendance Report - Eric Allen, DSS
    Construction Updates - Allison Commings - Sherman Carter Barnhart & Peter Fisher – Ross        
              Tarrant Arhitects    
    Buildings & Facilities Report - Phil Fulkerson
    Student Representative Report - Matt Lewis & Stefani Giles
    ALES Proficiency Report - Crystal Wilkerson

11. CONSENT AGENDA 
Approval of Consent Agenda passed with a motion by Joanna Hinton and a second by Farrah Pruitt.                                                                                    Result of Vote:  4 Yeas - 0 Nays
11.A. Minutes of the Previous Meetings  
11.B. Claims as Presented  
11.B.a. AP Report  
11.C. Treasurer's Report (KC / GF / LCSNP /MUNIS Balance Sheet / Budget Report /Monthly Report / Year to Date Budget Report)  
11.D. Fundraising Requests  
11.E. Field Trip Requests  
11.F. Notice of Shortened School Day and/or Week Waiver  
 11.G. Notice of Shortened School Day and/or Week Waiver  
 11.H. Consider the extension of Discount Store Bids for FY21  
 11.I. Surplus Property (Van #30) and Add to Surplus Sale  

 12. ACTION AGENDA  
12.A. Consideration for LC Sprinkler Replacement & High School Gym Renovation Project #19-361 Change Order #1 
RossTarrant Architects has submitted change order #1 for the LaRue County Sprinkler Replacement and High School Gym Renovation project (see attached). This is a deductive change order removing the scope of replacing below-slab sanitary lines. Attached is the application for your review.  Below are the line items of the change order:
    Contractor to provide cost for material, labor and equipment to clean and run camera through existing sanitary line per Owner request. $3,455.00
    Contractor to provide cost deduct for material, labor and equipment NOT to replace existing sanitary lines and provide associated new work and interior flooring as shown in Alternate #2. -$33,184.00
    Contractor to provide cost deduct for material, labor and equipment NOT to replace existing sanitary lines and provide associated new work and interior flooring as shown in Alternate #3. -$14,274.00
The recommendation to approve the requested Change Order #1 and any necessary adjustments to the BG-1 passed with a motion by Farrah Pruitt and a second by Joanna Hinton.  
                                                                                                                    Result of Vote:  4 Yeas - 0 Nays 

12.B. Consideration of Corbett Construction Application #2 for Payment  
 Corbett Construction Company, Inc. has submitted Application #2 for payment in the amount of $168,048.00 for the LC Sprinkler Replacement & High School Gym Renovation Project #19-361.  Attached is the application for your review.   The approval of the requested payment of $168,048.00 to Corbett Construction passed with a motion by Dawn Conner and a second by Farrah Pruitt.       
                                                                                                               Result of Vote:  4 Yeas - 0 Nays
                                       
12.C. Consideration of Jenkins Essex Construction Application #5 for Payment  
Jenkins Essex Construction, Inc. has submitted Application #5 for payment in the amount of $329,618.14 for the LCHS Phase 1 Gym, Football Stadium & Greenhouse project #18-202.  Attached is the application for your review.  The approval of the requested payment of $329,618.14 to Jenkins Essex Construction, Inc. passed with a motion by Joanna Hinton and a second by Dawn Conner.  Result of Vote:  4 Yeas - 0 Nays

12.D. Consideration for LaRue County HS Football Stadium and Greenhouse Project #18-202 Change Order #3  
Sherman Carter Barnhart Arch, PLLC has submitted change order #3 for the LaRue County HS Football Stadium and Greenhouse Project (see attached). The change order is for the cost to build a gravel access drive to the District's dump area.  Attached is the application for review.   
The approval of the requested Change Order #3 and any necessary adjustments to the BG-1 passed with a motion by Joanna Hinton and a second by Dawn Conner.         Result of Vote:  4 Yeas - 0 Nays

12.E. Consider Pro Rata Repair of Roof at LCMS  
The flat portion of LaRue County Middle School East Wing has several spots that need to be repaired. This area is under a pro Rata warranty with Insulated Roofing Contractors and is a 6-year old roof.  Our portion to repair these areas is not to exceed $5000.00. There are no mobilization cost due to them already being here on the High School Gymnasium project this summer. This alone will save us $3200.00 to repair this now. Funding is in the roofing budget. 
The recommendation of the Director of Maintenance to Contract with Insulated Roofing Contractors to Repair the East wing flat portions at a cost not to exceed $5000.00 passed with a motion by Farrah Pruitt and a second by Dawn Conner.                                                                          Result of Vote:  4 Yeas - 0 Nays 

12.F. Mowing & Trimming Contract & Renewal Approved for Calendar Year 2020  
Sauve's Lawn Service has complied with the proposal for calendar year 2018 and 2019.  Both parties must agree in writing to renew the proposal for calendar year 2020.     
Sauve’s Lawn Service has been contacted and wishes to renew for calendar year 2020.  Signed form is attached.  The Board authorize the attached contract for Sauve’s Lawn Service for the calendar year 2020 passed with a motion by Farrah Pruitt and a second by Joanna Hinton.  
                                                                                                           Result of Vote:  4 Yeas - 0 Nays

12.G. Consider Permission to Accept Proposals for a New 8 or 9 Passenger Van  
 Van # 30 (technology van) is now surplus property, Van 40 has 158,417 miles. This is a 2010 Dodge. 
 The recommendation by the Director of Transportation to put unit 40 in service as the Technology van and accept proposals for a new van which would be used to drive staff and student trips and also be used for professional development transportation passed with a motion by Joanna Hinton and a second by Farrah Pruitt.                                                                                                         Result of Vote:  4 Yeas - 0 Nays

12.H. Request for Mower Proposals for a New Mower  
The Great Dane mower which was donated to the school used by JOSCO in 2012 is in poor repair. At times, this mower is used to mow the softball field, cross country track, football field area, areas around the tennis courts and anywhere else that gets shaggy between contracted mowing. The mower has provided excellent service to the District but, it is currently in need of some springs, guards and a bearing that are no longer serviced through Great Dane or other venues.
The recommendation by the Director of Maintenance to accept proposals for purchase of a replacement mower passed with a motion by Dawn Conner and a second by Farrah Pruitt.  
                                                                                                                         Result of Vote:  4 Yeas - 0 Nays

12.I. Consider Maintenance Plan for HES & ALES Generators  
The generators at Abraham Lincoln and Hodgenville Elementary Schools are gathering years of use, HES is 18 years old and ALES is 13 years old. The generators have been recently repaired to provide current power in case of emergency power outage. These were discovered to be out of order when the last thunderstorm in the fall ran through during the first of August. They had lost components that would let them self-test every week. Also, there are maintenances that test amperage output and fuel reliability annually. 
We do not have the equipment to perform these tests of the generators nor the equipment to program them. We do not possess the fuel quality test equipment either. In my opinion, it would be money well spent to obtain a maintenance provider for the 2 units. 
LCMS has no generator and LCHS will have a new generator with warranty powered by natural gas.
We contacted Nixon Power services and Cummins Crosspoint to obtain bids for this service. The bids are attached and total up as follows:

                                                          Cummins             Nixon
Annual price per generator             $1,444.00          $1,700.00
Total Price for 3-year contract, locked in and paid annually
                                                          $4332.00            $5100.00 
The recommendation of the Director of Maintenance to employ Cummins Crosspoint to perform generator maintenance at ALES and HES for 3 years at $1,444.00 per year passed with a motion by Joanna Hinton and a second by Dawn Conner.                               Result of Vote:  4 Yeas - 0 Nays  

12.J. SFCC Offer of Assistance  
The School Facilities Construction Commission (SFCC) is making an Offer of Assistance in the amount of $17,221 annual debt service on bonds to be sold for proposed construction or major renovation of facilities outlined in our most current approved facility plan.  These funds and those escrowed for the purpose of receiving this offer must be used only on a Priority One Project in this plan.
Acceptance of this Offer of Assistance commits the school district to adhere to the Statutes and Regulations governing this program.  No bonds may be sold prior to June 30, 2020.  In order to accept this offer, the District must have transferred the fund balances remaining in FY19 to the SFCC escrow accounts.  The amounts transferred were as follows:
Capital Outlay Funds: $3,750.00
Building Funds: $2,574.00 
The approval of the SFCC offer of assistance passed with a motion by Farrah Pruitt and a second by Joanna Hinton.                                                                             Result of Vote:  4 Yeas - 0 Nays

12.K. Review Draft Budget for 2020-2021  
The current working budget was rolled into the draft budget and expenditures and income were modified as needed.
Revenue:
    Beginning balance was set at $3,848,326.84.
    Property, franchise, motor vehicle and utility taxes were left the same as our current working budget.  
    Seek revenue was estimated based on $4,000 guaranteed base.      
Expenditures:
    Certified salaries were budgeted based on current general fund staff with a step.
    Classified salaries were budgeted based on current general fund staff receiving requested salary increasing (based on updated, submitted salary schedules) with a step.
    All fringe benefits were adjusted based on the new salaries and the required rate per each benefit.  CERS changed to 26.95% (up from 24.06%) and KTRS remained unchanged at 3%.
Contingency:
    Budget calculated at $686,899.79 (2.621% Contingency Percentage).
 The approval of the Draft Budget passed with a motion by Farrah Pruitt and a second by Joanna Hinton.                                                                                                   
                                                                                                                        Result of Vote:  4 Yeas - 0 Nays

12.L. Review 2020-2021 Salary Schedules and Extended Days and Extra Duty Pay Schedule  
Salary schedules and details are attached for review.    The approval of 2020-2021 Salary Schedules and Extended Days and Extra Duty Pay Schedule passed with a motion by Farrah Pruitt and a second by Dawn Conner.  
                                                                                                                          Result of Vote:  4 Yeas - 0 Nays 
12.M. Adopt JUUL Resolution  
 A resolution from the LaRue County BOE authorizing litigation against JUUL and other manufacturers, distributors and sellers of electronic cigarettes and vaping products.  The resolution has been reviewed by Tom Claycomb, LCS Board Attorney.  A copy of the resolution is attached for your review. 
The approval the adoption of the resolution authorizing litigation against JUUL and other manufacturers, distributors and sellers of electronic cigarettes and vaping products passed with a motion by Joanna Hinton and a second by Farrah Pruitt.                                                                          Result of Vote:  4 Yeas - 0 Nays

12.N. Contingency Fee Contract with Hendy Johnson Vaughn Emery, PSC,  
Attached is a copy of the contingency fee contract between Hendy Johnson Vaughn Emery, PSC, and the LaRue County School District.  The contract has been reviewed by Tom Claycomb, LCS Board Attorney. 
The approval of the contingency fee contract between Hendy Johnson Vaughn Emery, PSC, and the LaRue County School District passed with a motion by Farrah Pruitt and a second by Dawn Conner.                                                                                                         
                                                                                                                         Result of Vote:  4 Yeas - 0 Nays

12.O. Consider Volunteer Handbook  
 A Volunteer Handbook has been designed to make the process more efficient within our district as well as guide the volunteers.  Attached is a copy of the final draft for your approval.
 The approval of the Volunteer Handbook as presented passed with a motion by Dawn Conner and a second by Farrah Pruitt.                                                                                            Result of Vote:  4 Yeas - 0 Nays

13. ADJOURNMENT  
The adjournment of this meeting of the LaRue County Board of Education passed with a motion by Dawn Conner and a second by Joanna Hinton.                                                       Result of Vote:  4 Yeas - 0 Nays

_____________________________________
Price Smith, Board Chair

_____________________________________
David Raleigh, Secretary