Board of Education Special Meeting
March 31, 2009 11:00AM
Foster Heights Elementary School, Bardstown, Ky.
The Nelson County Board of Education held a special session at Foster Heights Elementary School, 211 East Muir Avenue, Bardstown, Ky., beginning at 11 a.m. on Tuesday, March 31, 2009 with the following members present: Mr. Frank Hall, Mr. Damon Jackey, Mr. Larry Pate, Mr. Nicky Rapier, Mr. Adam Wheatley

I. Call to Order Chairperson Frank Hall called the special session of the Nelson County Board of Education to order at 11:02 a.m.
  
II. Bid Review: Foster Heights Elementary Renovation/Addition  
Mr. Chuck Thompson stated that there were many participants in this bidding process, and that he felt comfortable with the bids being presented.   He then turned the floor over to Mr. Michael Salsman, general contractor for this project, who agreed that there had been excellent participation from interested bidders.   Mr. Salsman indicated that the BG1 was for $7.1 million, and that the bids received came in under by approximately $200,000.   He noted that bid #1, roofing and sheet metal, had already been awarded and completed.   He stated that the recommended bidders were contractors with whom he had had experience, and that he was confident about recommending them.   He also noted that several were local companies. He also noted at this time that low bidders for packages #2, sitework, and #13, painting, withdrew their bids due to errors made when estimating costs.   Therefore, the second lowest bids were included as recommendations for those packages.
At this time, Mr. Salsman recommended that bid packages #9, aluminum storefront and windows, #11, ceramic tile, and #20, electric, be rebid.   He felt that rebidding would result in lower bids for all three packages.

III. Bid Acceptance 
Action to approve bid packages as noted below was passed with a motion by Nicky Rapier and a second by Adam Wheatley. Motion carried unanimously. 
Bid package #2, Sitework: approved
Bid package #3, Playground equipment: approved
Bid package #4, Asphalt paving: approved
Bid package #5, Concrete and carpentry: approved
Bid package #6, Masonry: approved
Bid package #7, Structural steel: approved
Bid package #8, Roofing/Sheet metal: approved
Bid package #10, Doors, frames and hardware: approved
Bid package #12, Acoustical and drywall: approved
Bid package #13, Painting: approved
Bid package #14, Floor coverings: approved
Bid package #15, Miscellaneous specialties: approved
Bid package #16, Casework: approved
Bid package #17, Food service equipment: approved
Bid package #18, Plumbing and HVAC: approved
Bid package #19, Fire protection: approved

A motion was introduced by Mr. Damon Jackey to rebid items # 9, 11 and 20, as per Mr. Michael Salsman’s recommendation, and seconded by Mr. Larry Pate.   Motion carried unanimously.
At this time, it was determined that, in order to keep the project moving forward, new bids for #’s 9, 11, and 20 would be solicited immediately, in accordance with mandated minimum advertising requirements.   

The bid opening for these three packages was scheduled for April 10, 2009, and a special session of the Nelson County Board of Education is to be set for Monday, April 13, 2009 at 8:00 a.m. at the District Central Office to review and accept bids for packages 9, 11 and 20.

IV. Adjourn Meeting 
Action to adjourn the special meeting of the Nelson County Board of Education was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.   Motion carried unanimously. 

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Chairperson
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Superintendent