Kentucky Municipal Energy Agency
November 15, 2018 10:00 AM
1700 Eastpoint Pkwy Suite 220 
Louisville, KY 40223

Attendance Taken at 10:19 AM: 

Present Board Members:   
Josh Callihan 
Ronald Herd 
Chris Melton 
Mike Withrow 
Tim Lyons (Proxy for Kevin Frizzell) 
Kevin Howard 
Gary Zheng 
 
Absent Board Members:   
Carl Shoupe 
Chrissy O'Hara 
Eddie Gooch 
Kevin Frizzell 
Phillip King 

Others Present:   
Michelle Hixon
Heather Overby
John Painter
Charles Musson
Pat Pace
Brown Thornton
Hance Price
Doug Buresh
Rob Leesman
Tom Trauger
Vent Foster
David Denton
Dan Hewitt

A. MEETING OPENING  
A.1. Guest Introductions  
 
Rationale: 
The Chairman recognized any guests attending the meeting. 

B. Reports  
B.1. Financial Report  
 
Rationale: 
This was an update from the CFO on the previous month's financial reports. 

Motion Passed:  Motion to accept Financial reports passed with a motion by Mike Withrow and a second by Josh Callihan.  

7 Yeas - 0 Nays.  

Josh Callihan             Yes
Ronald Herd               Yes
Chris Melton              Yes
Mike Withrow              Yes
Eddie Gooch               Absent
Carl Shoupe               Absent
Phillip King              Absent
Chrissy O'Hara            Absent
Tim Lyons                 Yes
(Proxy for Kevin Frizzell)
Kevin Howard              Yes
Gary Zheng                Yes

C. CONSENT AGENDA  
C.1. Approve Minutes  
 
Rationale: 
Meeting minutes from October 24, 2018 were presented and approval from the KYMEA Board was requested. 

Motion Passed:  Motion to approve the Meeting minutes from October 24, 2018 passed with a motion by Josh Callihan and a second by Chris Melton.  

7 Yeas - 0 Nays.  

Josh Callihan             Yes
Ronald Herd               Yes
Chris Melton              Yes
Mike Withrow              Yes
Eddie Gooch               Absent
Carl Shoupe               Absent
Phillip King              Absent
Chrissy O'Hara            Absent
Tim Lyons                 Yes
(Proxy for Kevin Frizzell)
Kevin Howard              Yes
Gary Zheng                Yes

D. DISCUSSION AGENDA  
D.1. Update from KYMEA's CEO Regarding Ongoing Activities  
 
Rationale: 
This was an update from Doug on activities during the past month and planned for the coming month. 
D.2. Budget & Rate Process  
 
Rationale: 
This was an update and discussion regarding the annual Budget & Rate process. 
D.3. Delivery Point Metering Transition Plan  
 
Rationale: 

This was a timeline update regarding delivery point metering and communications plan and schedule for facilities and arrangements needed for KYMEA to be completed by December 2018. Testing systems to begin in January 2019 for providing and billing for service in May 2019.
 
Key Tasks

    Status of METER DATA SYSTEM

    Update regarding Delivery Point equipment and installation progress

 
 
Discussion: 
Meter installation has been completed on the western side of the state and will be completed over the next few weeks on the eastern side of Kentucky. 

E. ITEMS PRESENTED FOR ACTION AT THIS MEETING  
E.1. Procurement Policy  
 
Rationale: 
A procurement policy was presented to the board at the September meeting. KYMEA is still working with its Legal counsel to finalize the policy. We expect to have it ready for adoption at the December Board meeting. 
E.2. Line of Credit & Banking Services RFP  
 
Rationale: 
The developed RFP  for the Line of Credit and Banking service needs will be presented. 

Motion Passed:  Board approval to release the Line of Credit and Banking services RFP passed with a motion by Mike Withrow and a second by Tim Lyons (Proxy for Kevin Frizzell).  

7 Yeas - 0 Nays.  

Josh Callihan             Yes
Ronald Herd               Yes
Chris Melton              Yes
Mike Withrow              Yes
Eddie Gooch               Absent
Carl Shoupe               Absent
Phillip King              Absent
Chrissy O'Hara            Absent
Tim Lyons                 Yes
(Proxy for Kevin Frizzell)
Kevin Howard              Yes
Gary Zheng                Yes

E.3. OMU Service Contract  
 
Rationale: 
A contract for KYMEA to provide additional services to OMU is being developed and is expected to be presented to the KYMEA Board at the December Board Meeting. 
E.4. Public Comments  
 
Rationale: 
This was an opportunity for members of the public to provide input to the KyMEA Board. Comments will be limited to 5 minutes per speaker.  

F. Approval to enter into Closed Session pursuant to KRS 61.810(1)(c) for the purpose of:
(i)	discussing proposed, potential or pending litigation relating to KYMEA and its members relating to transmission issues.
KRS 61.810(1)(c) allows for closed session for the purpose of discussing proposed, potential and pending litigation relating to the agency.  
 
Rationale: 
This session will involve:
Approval to enter into Closed Session pursuant to KRS 61.810(1)(c) for the purpose of:

    discussing proposed, potential or pending litigation relating to KYMEA and its members relating to transmission issues.

KRS 61.810(1)(c) allows for closed session for the purpose of discussing proposed, potential and pending litigation relating to the agency.  

Motion Passed:  Motion to enter into closed session passed with a motion by Mike Withrow and a second by Josh Callihan.  

7 Yeas - 0 Nays.  

Josh Callihan             Yes
Ronald Herd               Yes
Chris Melton              Yes
Mike Withrow              Yes
Eddie Gooch               Absent
Carl Shoupe               Absent
Phillip King              Absent
Chrissy O'Hara            Absent
Tim Lyons                 Yes
(Proxy for Kevin Frizzell)
Kevin Howard              Yes
Gary Zheng                Yes

G. RETURN TO OPEN SESSION  

Motion Passed:  Motion to return to open session. passed with a motion by Josh Callihan and a second by Mike Withrow.  

7 Yeas - 0 Nays.  

Josh Callihan             Yes
Ronald Herd               Yes
Chris Melton              Yes
Mike Withrow              Yes
Eddie Gooch               Absent
Carl Shoupe               Absent
Phillip King              Absent
Chrissy O'Hara            Absent
Tim Lyons                 Yes
(Proxy for Kevin Frizzell)
Kevin Howard              Yes
Gary Zheng                Yes

H. ACTIONS RELATED TO MATTERS DISCUSSED IN CLOSED SESSION  
 
Rationale: 
No actions were taken. 

I. UPCOMING MEETINGS  
 
Rationale: 
The KYMEA Board of Directors shall hold its regular meetings on the fourth Thursday of each month, except for the months of November and December when the regular meeting shall be held on the third Wednesday, except for the November 2018 meeting which will be held on November 15, 2018.
The regular meetings shall convene and commence at 10:00 AM Eastern time on said dates.
The regular meetings shall held at the KYMEA Board Room, 1700 Eastpoint Pkwy, Suite 220, Louisville, Kentucky.

J. OTHER BUSINESS  

K. ADJOURNMENT  

Motion Passed:  Motion to adjourn passed with a motion by Mike Withrow and a second by Chris Melton.  

7 Yeas - 0 Nays.  

Josh Callihan             Yes
Ronald Herd               Yes
Chris Melton              Yes
Mike Withrow              Yes
Eddie Gooch               Absent
Carl Shoupe               Absent
Phillip King              Absent
Chrissy O'Hara            Absent
Tim Lyons                 Yes
(Proxy for Kevin Frizzell)
Kevin Howard              Yes
Gary Zheng                Yes

_____________________________________
Chairperson

_____________________________________
Secretary