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Regular Meeting
July 23, 2018 6:00 PM
Woodford County Central Office 
330 Pisgah Pike 
Versailles, Kentucky 40383

Attendance Taken at 6:00 PM: 

Present Board Members:   
Ms. Karen Brock, Ms. Margaret Cleveland, Ms. Debby Edelen, Mr. Ambrose Wilson 
 
Absent Board Members:   
Mrs. Sherri Springate 

I. Call to Order Regular Board Meeting  

II. Roll Call  

III. Pledge of Allegiance  

IV. Communications  

V. Proposed Amendments to the Agenda  

VI. Superintendent's Report  
VI.A. Superintendent's Remarks  

VII. Treasurer's Report/Approve June Financial Report 

Motion Passed:  Motion to approve the June Financial report passed with a motion by Ms. Margaret Cleveland and a second by Ms. Debby Edelen.  

4 Yeas - 0 Nays.  

Ms. Karen Brock           	Yes
Ms. Margaret Cleveland    	Yes
Ms. Debby Edelen          	Yes
Mrs. Sherri Springate    	Absent
Mr. Ambrose Wilson        	Yes

VIII. Opportunity for Audience/Public Comment  

IX. Consent Agenda  

Motion Passed:  Motion to approve consent agenda items passed with a motion by Ms. Margaret Cleveland and a second by Ms. Debby Edelen.  
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4 Yeas - 0 Nays.  

Ms. Karen Brock           	Yes
Ms. Margaret Cleveland    	Yes
Ms. Debby Edelen          	Yes
Mrs. Sherri Springate    	Absent
Mr. Ambrose Wilson        	Yes

IX.A. Approve Donation Requests:  Huntertown (monetary: The Kula Foundation; Huntertown PTO for sheet music for music classroom/teacher; Huntertown PTO for 5th grade field trip to General Butler); Simmons DC trip (monetary: Kentucky Bank; Kain Ford;
Kroger; Ky Performance Products); District (monetary:  Friends for a New High School Fund).

IX.B. Approve Fundraiser Requests:  Community Education (Reality Store); WCMS Cheerleading (T-shirts, donations, change wars, etc.-all proceeds going to St. Jude - service project); WCHS Manufacturing Engineering (design, create, market projects - service project); WCHS Athletic Department (PDP sponsorship letters); WCHS Cheerleading (T-shirts, donations, change wars, etc.-all proceeds going to St. Jude - service project); WCHS Band Boosters (Kroger Community Rewards; Krispy Kreme donuts; Community Sponsors/SnapRaise; Mattress Sale); WCHS PTO (Sponsorships/Donations).

IX.C. Approve Travel Requests:  Director of Student Achievement (Council for Accreditation of Educator Preparation-CAEP site visit training, Kansas City, MO); WCHS Senior Class/Chaperones (Senior Trip, New York City, NY); WCHS Marching Band (Bands of America Grand Nationals, Indianapolis, IN).

IX.D. Approve Grant Requests: Preschool Partnership Grant from Kentucky Department of Education.

IX.E. Approve List of Authorized Small Purchase Approvers
 
IX.F. Approve Use of Bus Request: St. Leo Catholic Church
.
IX.G. Approve Contracts:  Orientation and Mobility; Adanta Group (therapy services). 

IX.H. Approve Employee Handbooks

X. Regular Agenda  
X.A. Accept Notification of Personnel Matters  

Motion Passed:  Motion to accept notification of personnel matters passed with a motion by Ms. Margaret Cleveland and a second by Ms. Debby Edelen. 

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4 Yeas - 0 Nays.  

Ms. Karen Brock           	Yes
Ms. Margaret Cleveland    	Yes
Ms. Debby Edelen          	Yes
Mrs. Sherri Springate    	Absent
Mr. Ambrose Wilson        	Yes

X.B. Accept Notification of Payment of Bills  

Motion Passed:  Motion to accept notification of payment of bills passed with a motion by Ms. Margaret Cleveland and a second by Ms. Debby Edelen.  

4 Yeas - 0 Nays.  

Ms. Karen Brock           	Yes
Ms. Margaret Cleveland    	Yes
Ms. Debby Edelen          	Yes
Mrs. Sherri Springate    	Absent
Mr. Ambrose Wilson        	Yes

X.C. Approve Minutes of the June 4, 2018, June 11, 2018 and June 18, 2018, July 9, 2018 Board Meetings  
Motion Passed:  Motion to approve Minutes of the June 4, 2018, June 11, 2018 and June 18, 2018, July 9, 2018 Board Meetings passed with a motion by Ms. Margaret Cleveland and a second by Ms. Debby Edelen.  

4 Yeas - 0 Nays.  

Ms. Karen Brock           	Yes
Ms. Margaret Cleveland    	Yes
Ms. Debby Edelen          	Yes
Mrs. Sherri Springate    	Absent
Mr. Ambrose Wilson        	Yes

X.D. Approve Minutes of the July 16, 2018 Board Meeting 
Motion Passed:  Motion to approve Minutes of the July 16, 2018 Board Meeting passed with a motion by Ms. Margaret Cleveland and a second by Ms. Debby Edelen.  

4 Yeas - 0 Nays.  

Ms. Karen Brock           	Yes
Ms. Margaret Cleveland    	Yes
Ms. Debby Edelen          	Yes
Mrs. Sherri Springate    	Absent
Mr. Ambrose Wilson        	Yes
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X.E. Approve Authorization to Solicit Bids for the 2018-2019 School Year 

Motion Passed:  Motion to approve Authorization to Solicit Bids for the 2018-2019 School Year passed with a motion by Ms. Margaret Cleveland and a second by Ms. Debby Edelen.  

4 Yeas - 0 Nays.  

Ms. Karen Brock           	Yes
Ms. Margaret Cleveland    	Yes
Ms. Debby Edelen          	Yes
Mrs. Sherri Springate    	Absent
Mr. Ambrose Wilson        	Yes

X.F. Approve BG-2 & BG-3 Southside ES Kitchen & Cafeteria Project  

Motion Passed:  Motion to approve BG-2 & BG-3 Southside ES Kitchen & Cafeteria Project passed with a motion by Ms. Margaret Cleveland and a second by Ms. Debby Edelen.  

4 Yeas - 0 Nays.  

Ms. Karen Brock           	Yes
Ms. Margaret Cleveland    	Yes
Ms. Debby Edelen          	Yes
Mrs. Sherri Springate    	Absent
Mr. Ambrose Wilson        	Yes

XI. Discussion Items  

XII. Information Items  
XII.A. Fundraiser Report (written only)  
XII.B. Donation Report (written only)  
XII.C. Energy Management Report (written only)  

XIII. Motion to go into Executive Session if needed Pursuant to KRS 61.810 (1) (b) or KRS 61.810 (1) (c) or KRS 61.810 (1) (f) or KRS 61.810 (1) (k)  

XIV. Motion to return from Executive Session Pursuant to KRS 61.810 (1) (b) or KRS 61.810 (1) (c) or KRS 61.810 (1) (f)or KRS 61.810 (1) (k)  

XV. Other Business  

XVI. Motion to Adjourn  

Motion Passed:  Motion to adjourn passed with a motion by Ms. Margaret Cleveland and a second by Ms. Debby Edelen.  
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4 Yeas - 0 Nays.  

Ms. Karen Brock           	Yes
Ms. Margaret Cleveland    	Yes
Ms. Debby Edelen          	Yes
Mrs. Sherri Springate    	Absent
Mr. Ambrose Wilson        	Yes

Submitted by:
_______________________________
Ambrose Wilson IV, Chair
_____________________________________
D. Scott Hawkins, Secretary