Nelson County Work Session
June 07, 2018 5:00 PM
Central Office

Attendance Taken at 4:54 PM: 

Present Board Members:   
Mrs. Diane Berry 
Mrs. Diane Breeding 
Mr. Jeff Dickerson 
Mr. Damon Jackey 
Mrs. Rebekah McGuire-Dye 
 
I. Call to Order  
The meeting was called to order at 5:00 p.m. by Chairperson, Damon Jackey. 
    
II. Changes to the Agenda  
There were no changes to the agenda.

III. Efficient Resource Management   

III.A. Salary Book  
Tim Hockensmith presented the 2018-2019 Salary Schedules & Information to be approved at the regular June board meeting. 

III.B. Little League Basketball  
Tim Hockensmith introduced Tyler Wimsett and Brad Spalding from the Nelson County Fiscal Court to discuss a partnership with Little League Basketball and Nelson County Schools. In this partnership, the Nelson County Parks and Recreation Department provides manpower, needed budget and resources to maintain quality sports for the youth in Nelson County. Our schools will continue to host basketball games as we’ve done in the past. Mr. Wimsett and Mr. Spalding are not looking to make a lot of changes, but simply to continue to build on the program we currently have in place.

III.C. LPC Planning Process  
Every four years School Boards are required to submit a district facility plan which requires the forming of a Local Planning Committee. The committee meets monthly for approximately 6-8 months. One Board member is required to serve on that committee. Mr. Sanders requested the Board appoint one Board member by the regular June meeting. 

III.D. GRREC Membership  
Superintendent Wes Bradley requested to join the Green River Regional Education Cooperative for the 2018-2019 school year for the purpose of supporting and expanding services to students and staff. Mr. Bradley requests the Board approve this agreement at the regular June board meeting.

III.E. Addition of College & Career Coordinator 
In looking at goals and roles for the district, Mr. Bradley shared the need for an additional College and Career Readiness Coordinator. He will ask the Board to approve the addition of one CCR Coordinator at the regular June meeting.

III.F. Job Description Updates  
Mr. Bradley presented the following jobs revised and/or abolished to be approved at the regular June board meeting:

Revised:
CFO		
School Resource Officer 

Abolished:
Artist in Residence				Obsolete or redundant			
Assistant Director of Technology		Obsolete or redundant		
Assistant Superintendent			Obsolete or redundant		
Attendance Clerk					Obsolete or redundant			
Cafeteria Monitor					Obsolete or redundant	
Central Office Director/Coordinator		Obsolete or redundant	
Certified Medication Aide			Obsolete or redundant
Communications Director and Grant Writer	Eliminated based on CO reorganization Director of Administrative Services		Obsolete or redundant	
Director of Budget & Finance			Obsolete or redundant	
Director of Elementary Education		Eliminated based on CO reorganization
Director of Federal/State Programs		Eliminated based on CO reorganization Director of Finance				Obsolete or redundant		
Director of Secondary Education		Eliminated based on CO reorganization
Director of State and Federal Programs	Eliminated based on CO reorganization Executive Services of Support Services 	Obsolete or redundant
and Director of Pupil Personnel	
Fleet Operations/Transportation 		Obsolete or redundant
Supervisor		
Gifted Education Teacher			Obsolete or redundant			
Head Teacher					Obsolete or redundant		
Resource Therapist (Positives)		Obsolete or redundant	
Special Education District 			Obsolete or redundant
Resource Teacher				
Student Support Services Consultant		Obsolete or redundant			
Treasurer						Obsolete or redundant		
Vehicle Maintenance Assistant			Obsolete or redundant			

IV. College and Career Readiness  

IV.A. Master Schedules  
Tim Hockensmith presented all master schedules to be approved at the regular June board meeting for approval.  
  
IV.B. New Skills for Youth Grant  
Amber Gootee shared we received the New Skills for Youth Grant in the amount of $115,000. From this grant, a salary of $30,000 will go toward the hiring of a Team Planning Lead. Nelson County is the fiscal agent, we pay the position but the hired individual will serve all four districts that were the grant recipients. Mrs. Gootee presented the budget for this grant. 

IV.C. CKEC Mini Grant
Tiffanie Clark presented the CKEC mini grant in an amount not to exceed $1,500 for math curriculum and training. She will ask the Board to approve this grant at the regular June board meeting.

IV.D. Office of Vocational Rehab Agreement  
Tiffanie Clark presented the Office of Vocational Rehab Agreement to collaborate efforts in providing students with disabilities opportunities and supports for pre-employment transition services. Mrs. Clark will ask the Board to approve at the regular June board meeting. 

IV.E. Overnight/Out of State Field Trips  
NCHS Boys Basketball Camp, Georgetown KY             6/4/18-6/7/18
NCHS FFA State Convention, Lexington KY              6/4/18-6/7/18
BMS/BES/CCES Beta National Convention, Savannah GA   6/11/18-6/16/18 

Motion Passed:   Motion to approve overnight and out of state field trips as presented passed with a motion by Mrs. Diane Berry and a second by Mrs. Diane Breeding. The motion was unanimous.
 
V. Safe and Caring Environment  

V.A. Student Handbook Revisions & Timeline  
Superintendent Wes Bradley reported there is a team of Vice Principals working to recreate what we traditionally refer to as the Student Handbook. This handbook will be a visioning document for parents and students. The team has been working for the last three weeks on this document and should be ready for the Board to approve at the July board meeting.

V.B. Policy & Procedure Update  
Carla McKay presented a first reading for the following policy and procedures:

Policies:
01.0	   Definitions
01.11    General Powers and Duties of the Board
01.111   District Planning
01.42    Regular Meetings
01.43    Closed Sessions
01.83    In-Service Training
01.91    Authorization of Charter Schools
01.911   Charter School Application Process
01.9111  Charter School Contract
01.912   Charter School Monitoring Assessment and Annual Reports
01.913   Charter School Renewal, Non-Renewal, Revocation and Closure  
01.914   Conversion to Charter Schools
02.421   Election of School Council Members (SBDM)
02.442   Comprehensive School Improvement Plan
03.11    Hiring
03.1161  Coaches and Assistant Coaches and Sponsors
03.121   Salaries
03.122   Holidays & Vacations
03.1232  Sick Leave (Certified)
03.1235  Educational/Professional Leave
03.18    Evaluation
03.21    Hiring
03.221   Salaries
03.222   Holidays & Vacations
03.2232  Sick Leave
03.27    Discipline, Suspension and Dismissal of Classified Employees
03.4     Substitute Teachers
03.6     Volunteers
04.1     Budget Planning and Adoption
04.3111  District Issuance of Checks
04.32    Bidding
4.91     Financial Statements
05.5     Security
06.33    Regular Bus Stops
06.34    Conduct on Bus
07.10    Alternative Meal
08.1341  Essential Workplace Programs
08.1345  Federal Programs
08.13451 Title 1-Parents and Family Engagement Policy
08.3     School Calendar
09.11    School Attendance Areas 
09.12    Admissions and Attendance 
09.123   Absences and Excuses
09.1231  Dismissal from School
09.211   Health Care Examination 
09.22    Student Health & Safety 
09.224   Emergency Medical Treatment 
09.227   Child Abuse 
09.313   Eligibility (Athletics)

Procedures: 
01.91 AP.1   Charter School Authorization
01.911 AP.1  Charter School Application
01.9111 AP.1 Charter School Contracts
02.14 AP.2   Evaluation of the Superintendent
03.11 AP.1   Hiring
03.121 AP.1  Salaries
03.121 AP.22 Certified Checklist
03.221 AP.22 Classified Checklist
05.45 AP.1   Crowd Control
06.32 AP.1   Eligibility of Transportation 
07.1 AP.1    School and Community Nutrition Program
08.133 AP.1  Extended School/Direct Student Services
09.12 AP.1   Student Enrollment and Homeless/Immigration Status
09.224 AP.1  Emergency Medical Care Procedures 
02.442 AP.21 Comprehensive School Improvement Plan Reports
03.6 AP.2    Volunteer Character and Fitness 

Tiffanie Clark presented Special Education procedures based on Federal and 
Kentucky regulations.

VI. Student and Shareholder Engagement  

VI.A. Guest Comments  
There were no guest comments. 

VII. Convene Executive Session per KRS 61.810(1)(c) for Discussions of Proposed Litigation and KRS 61.810(1)(f) for Discussions That May Lead to the Removal of an Employee  

Motion Passed:   Motion to Convene Executive Session per KRS 61.810(1)(c) for Discussions of Proposed Litigation and KRS 61.810(1)(f) for Discussions That May Lead to the Removal of an Employee passed with a motion by Mr. Jeff Dickerson and a second by Mrs. Rebekah McGuire-Dye. The motion was unanimous.  

VIII. Reconvene Regular Session

Motion Passed:   Motion to Reconvene Regular Session passed with a motion by Mrs. Rebekah McGuire-Dye and a second by Mrs. Diane Berry. The motion was unanimous.  

IV. Adjourn Regular Session  

Motion Passed:   Motion to Adjourn passed with a motion by Mrs. Diane Breeding and a second by Mr. Jeff Dickerson. The motion was unanimous.  

_____________________________________
Chairperson

_____________________________________
Superintendent