Pikeville Independent Board of Education Regular Meeting
May 16, 2017 6:00 PM
John Waddell Administration Building

Attendance Taken at 6:00 PM: 

Present Board Members:   
Mr. Forrest Beeler 
Mrs. Ashley Brown 
Ms. Ann Carty 
Dr. Mark Myers 
 
Absent Board Members:   
Dr. Kevin Pugh 

I. Call to Order  

Chairman Mark Myers called the meeting to order at approximately 6:01 p.m.   

II. Student Achievement  

A. Student/Staff Recognition  

				 No Student/Staff Recognition was given. 

B. PES Principal's Report  

Principal Robert Jones announced that K-PREP testing had concluded at the elementary school. Mr. Jones detailed end of year events including field trips and class picnics. He then invited everyone to the Kindergarten graduations to be held by individual classes over the next five days. Mr. Jones also gave an update on Kindergarten enrollment for the next school year.   

C. PHS Principal's Report  

				No PHS Principal’s Report was given.

D. Instructional Supervisors' Report  

Instructional Supervisor Johnny Belcher reviewed preliminary results from the Junior Class      ACT scores from March.  Mr. Belcher gave a brief update of last week’s district wide          K-PREP testing.

III. Action/Consent Items  

Order #1451 - Motion Passed:  Motion to approve all action/consent items as presented passed unanimously with a motion by Mr. Forrest Beeler and a second by Ms. Ann Carty.  

A. Approve Minutes of the April 18, 2017 Regular Meeting  
B. Approve Bills, Payrolls, and Financial Reports for the period April 19, 2017 to 
  		May 16, 2017  
 C. Approve Transportation/Trip Requests  
1. PHS Tennis to Lexington, KY on May 17-20, 2017  
2. PHS Girls Basketball to Myrtle Beach, SC on June 10-17, 2017  
3. PHS Cheerleaders to Lexington, KY on June 13-16, 2017  
4. PHS Boys Basketball to Lexington, KY on June 17-18, 2017  
5. PHS Beta Club to Orlando, FL on June 28 - July 2, 2017  
D. Ratify Transportation/Trip Requests  
1. PHS Softball to Owensboro, KY on April 28-30, 2017  
2. PHS Baseball to Lexington, KY on May 5-6, 2017  
3. PHS Band to Louisville, KY on May 9, 2017  
4. PJHS Baseball to Barbourville, KY on May 12-13, 2017  
E. Approve Facility Requests  
1. PES Outdoor Classroom by Pikeville United Methodist on May 24, 2017  
2. PES Dinatorium by Shake Senora Boot Camp on May 30, 2017  
F. Approve Emergency Certified Substitute Teachers   
G. Approve Contract with Reynolds-Blackburn Psychological Services, LLC  
H. Approve FY2017 Capital Funds Request  
I. Approve Series 2006 Bond Payment in the amount of $20,000  
J. Approve Series 2009 Bond Payment in the amount of $57,831.65  
K. Approve Series 2012 Bond Payment in the amount of $178,683.08  
L. Approve 2016-2017 Audit Contract with White & Associates, PSC  
M. Approve Memorandum of Agreement with KVEC  
N. Approve Schoology Renewal Contract  
O. Approve 2017-2018 Salary Schedules  
P. Approve 2017-2018 Technology Plan  

IV. Action/Discussion Items  

A. Pikeville High / Blue Goose Gymnasium HVAC Systems  

Architect Scott Jackson from Clotfeltner-Samokar presented construction documents and plans for the Pikeville High/Blue Goose Gymnasium HVAC Systems. Items presented for approval were the construction documents for Project 17-127, KDE Form BG-3 for the Project 17-127, and KDE Form BG-1, Revised for Project 17-127 to bring the BG-1 in agreement with the BG-3 cost estimate. Mr. Jackson also stated that a payment to the Kentucky State Treasurer of up to $1,700 would need to be issued to submit these for approval by the state.  

Order #1452 - Motion Passed:  Approve construction documents for Project 17-127, KDE Form BG-3 for Project 17-127, and KDE Form BG-1, Revised, for Project 17-127 to bring the BG-1 in agreement with the BG-3 cost estimate; and approve payment up to the amount of $1,700 to be submitted with the plans passed unanimously with a motion by Ms. Ann Carty and a second by Mr. Forrest Beeler.  

B. 2017-2018 School Calendar  

        DPP William Johnson presented the proposed 2017-2018 School Calendar.  Mr. Johnson    
explained that the district calendar committee still agreed that the calendar presented in   April was the best option for the district as a whole, especially due to required Advanced Placement testing scheduled at the high school in mid-May. He recommended approval of the calendar as presented.  

Order #1453 - Motion Passed:  Approve 2017-2018 School Calendar passed unanimously with a motion by Mrs. Ashley Brown and a second by Mr. Forrest Beeler.  

C. 2017-2018 Tentative Budget  

Superintendent Green presented the 2017-2018 Tentative Budget. He summarized the changes to the budget including a projected decrease in SEEK funding based on the latest forecast and increases in salary costs due to rank changes and step increases and classified retirement matching. Superintendent Green recommended approval of the FY2018 Tentative Budget as presented. 

Order #1454 - Motion Passed:  Approve 2017-18 Tentative Budget passed unanimously with a motion by Mr. Forrest Beeler and a second by Mrs. Ashley Brown.  

D. Superintendent Evaluation  

Superintendent Green gave Members all documents required for completion of the evaluation process so they can begin working on these items. He explained that each of them would submit their completed documents to Chairman Myers and then results would be discussed in Closed Session at the June Board Meeting and then formally presented. 

E. Other Business  

Superintendent Green stated that the district’s 2016 Property Tax ticket sale would take place in the morning at 9am.  Mr. Green also invited Members to the PHS ESPY’s, PHS Senior Awards Ceremony, and PHS/PJHS Chorus concert.  

Superintendent Green clarified rumors that have been circulating about possible investigations into PHS athletics by KHSAA. Mr. Green stated that there are no formal or ongoing investigations being conducted into the PHS Athletic Program by KHSAA.  

V. Information/Review Items  

A. Personnel Report  

Superintendent’s Personnel Report
May 2017

RETIREMENTS:

Jeff Little, 8th Grade Digital Literacy Teacher – PHS
Traci Tackett, Gifted & Talented Teacher – District Wide
Ann Wilson, 2nd Grade Teacher – PES

B. Miscellaneous  

				No Miscellaneous items were presented.

VI. Adjournment  

Order #1455 - Motion Passed:  Adjournment passed unanimously with a motion by Mrs. Ashley Brown and a second by Mr. Forrest Beeler.  

_____________________________________	_____________________________________
Mark Myers, Chairman                                               Jerry T. Green, Superintendent
Pikeville Independent Board of Education                 Pikeville Independent Board of Education