Title: This is the template for minutes
Author: Robert D. Shaver
Last saved by: Clark, Denise
Company: KSBA

Pikeville Independent Board of Education Special Meeting
February 21, 2017 6:00 PM
PHS Library

Attendance Taken at 6:09 PM: 

Present Board Members:   
Mr. Forrest Beeler 
Mrs. Ashley Brown 
Ms. Ann Carty 
Dr. Mark Myers 
Dr. Kevin Pugh 

I. Call to Order  

Chairman Mark Myers called the meeting to order at approximately 6:00 p.m.

II. Student Achievement  

A. Student/Staff Recognition  

Music Teacher Barbara Kelley introduced chorus students who had auditioned and were selected to All State Chorus. Mrs. Kelley explained that our district was honored to have such a large number of students selected this year. Students recognized in each division were:

Elementary - Christina AlAhkras, Jayden Alley, Cadee Ferguson, Hannah Justice,
Jay McNamee, & Chloe Olegario

Middle School (7-9) - Sarah Belcher, Sarah Givens, Sofia Hackney, Kylie Jones, 
Brianna Santiago-Kane, & Rachel Wright

High School (10-12) - Hannah Auton, Britney Hopkins, Jack Lakin, Maura McCoy, 
Zan McCoy, & Phoebe Thornbury

Principal David Thomas introduced the PHS Varsity Cheerleaders with their Coach Kandice Branham. The squad placed 1^st in the UCA Nationals Small Varsity Division for the second year in a row. Members include: Christin Ousley, Catie Rowe, Alexis Stanley, Cameron Slone, Kate Lackey, Hannah Potter, Kaitlin Damron, Emily Hager, Alyssa Shanklin, Annie Salyer, Olivia Whitfield, Karson Bailey, Savannah Crider, Staci Morrison, and Elizabeth Brown.

PHS Student Senate members Ryan Crum, senior representative, and Haseeb Ahmed, junior representative, shared with Board Members their Senate Plan.  They are working to make the students' lives better, but also making efforts to help the community by encouraging students to shop local with student ID discount cards.

B. PHS SBDM/Principal's Report  

Principal David Thomas reviewed the Consolidated School Improvement Plan (CSIP) including I & I checks by discussing successes and areas that need improvement.  He also shared Aspire data and practice ACT information along with plans to address areas of need.

C. PES Principal's Report  

Principal Robert Jones discussed the elementary successes, mentioning the elementary winning Region in Governor's Cup competition by a large margin.  He will invite them to a future Board meeting to be recognized.

D. Instructional Supervisors' Report  

				No Instructional Supervisors’ Report was given. 

III. Action/Consent Items  

Order #1429 - Motion Passed:  Motion to approve all action/consent items as presented passed unanimously with a motion by Mr. Forrest Beeler and a second by Dr. Kevin Pugh.  

A. Approve Minutes of the January 17, 2017 Regular Meeting  
B. Approve Bills, Payrolls, and Financial Reports for the period January 18, 2017 to 
		February 21, 2017  
C. Approve Transportation/Trip Requests  
1. PHS Fine Arts Classes to Asheville, NC on February 27, 2017  
2. PHS Academic Team to Louisville, KY on March 11-13, 2017  
3. PJHS Softball to Pigeon Forge, TN on March 30 - April 1, 2017  
4. PHS/PJHS Band to Paintsville, KY on April 24-25, 2017  
D. Approve Contract with KEDC for Technical Services in the amount of $2,517.37  
E. Approve Series 2008 Bond Payment in the amount of $2,639.03  
F. Approve 2017-18 Student Accident Insurance in the amount of $50,155.10  
G. Approve Emergency Certified Substitute Teachers  

IV. Action/Discussion Items  

A. KSBA Policy Update - First Reading  

Director of Pupil Personnel Billy Johnson presented the first reading of a policy update relating to student entrance age for preschool and primary.  Policy 09.121 as well as procedure 9.121 AP.21 were presented and reviewed by the board. Mr. Johnson stated that no action would be taken for the First Reading.  
B. KSBA Policy Update - Second Reading  

Director of Pupil Personnel Billy Johnson presented the second reading of a policy update relating to Emergency Medical Treatment - Policy 09.224. 

Order #1430 - Motion Passed:  Approve KBSA policy update for Emergency Medical Treatment - Policy 09.224 passed unanimously with a motion by Mr. Forrest Beeler and a second by Ms. Ann Carty.  

C. 2017-2018 SBDM Allocations  

Superintendent Green shared the 2017-2018 SBDM allocations for both schools. He stated that staffing allocations for the elementary school would remain the same.  Mr. Green explained that the high school staffing allocation would decrease by one due to the projected decline in student enrollment. Superintendent Green noted that the largest class in the entire district is the graduating senior class and a much smaller seventh grade will be entering. 

Order #1431 - Motion Passed:  Approve 2017-2018 SBDM allocations passed unanimously with a motion by Dr. Kevin Pugh and a second by Ms. Ann Carty.  

D. HVAC Project Architect   

Superintendent Green recommended approval of Clotfelter-Samokar, PSC as architect for the PHS HVAC Project. Mr. Green explained that this firm had been utilized by several districts in Kentucky and were recognized for outstanding architectural services. Superintendent Green also recommended approving this firm as the project architect for the Blue Goose HVAC Project pending approval of the Local Planning Committee and the Kentucky Department of Education. 

Order #1432 - Motion Passed:  Approve Clotfelter-Samokar, PSC as architect for PHS HVAC Project and approve for the Blue Goose HVAC Project pending LPC Committee and KDE approval passed unanimously with a motion by Dr. Kevin Pugh and a second by Mr. Forrest Beeler.  

V. Information/Review Items  

A. Personnel Report  

Superintendent’s Personnel Report
February 2017

SUBSTITUTES:

Austin Casebolt, Teacher
Miranda Caudill, Teacher
Joseph Coleman, Teacher

PARAPROFESSIONALS:

Ronald Conn, Assistant Softball Coach
John D. Hughes, Assistant Softball Coach
Greg Newsome, Assistant Boys Basketball Coach
Jake Sokoll, Co-JH Baseball Coach

B. Miscellaneous  

Superintendent Green gave each member a package for the upcoming KSBA conference in Louisville containing their travel arrangements and training sessions. 

Member Ashley Brown asked for a review of school policy relating to recognizing students in 8th grade that ‘played up’ on high school teams and did not receive 8th grade night recognition. 

Several parents and grandparents were in attendance and addressed Board Members about the district grading scale, requesting a vote to lower it to a ten point scale. Board Attorney Max Thompson explained that this meeting was held at PHS and not at the regular meeting location, it was considered a Special Meeting. Mr. Thompson specified that during a Special Meeting, no additional items could be added or voted upon. Board Chairman Dr. Mark Myers stated that the District Grading Scale would be added to the agenda at the next meeting in March. 

VI. Adjournment  

Order #1433 - Motion Passed:  Adjournment passed unanimously with a motion by Mr. Forrest Beeler and a second by Mrs. Ashley Brown.  

_____________________________________	_____________________________________
Mark Myers, Chairman                                               Jerry T. Green, Superintendent
Pikeville Independent Board of Education                 Pikeville Independent Board of Education