Nelson County Work Session
February 02, 2017 5:00 PM
Central Office

Attendance Taken at 5:00 PM: 

Present Board Members:   
Mrs. Diane Berry 
Mrs. Diane Breeding 
Mr. Damon Jackey 
Mrs. Rebekah McGuire-Dye 
Mr. David Norman 

I. Call to Order  
The meeting was called to order at 5:00 p.m. by Chairperson, Diane Breeding.  

II. Changes to the Agenda  
There were no changes to the agenda.

III. Efficient Resource Management   

III.A. TNHS & NCELC Construction Update  
Tim Hockensmith presented a Change Order request for the Nelson County Early Center. This change order consists of removing existing gutters and extending the single ply roofing membrane up to the existing metal roof panels.  Mr. Hockensmith will ask the Board to approve this Change Order at the regular February meeting. Tim Wensil with BCD Construction gave an update on the projects at the NCELC and TNHS and showed several photos of the ongoing work at these locations as they near completion.

III.B. SFCC Technology Offer of Assistance  
Tim Hockensmith presented the second offer of assistance for FY-2017 in the amount of $29,233. This is a required match.  Mr. Hockensmith will ask the Board to approve this Technology Offer of Assistance at the February board meeting.

III.C. Change in Pay Date 
Tim Hockensmith and Wanda Parker discussed ways the finance department are making their processes more efficient.  They are looking at things like the Affordable Care Act process, CRS Retirement, and the number of telephone calls they receive on a monthly basis. One of the common denominators in each of these, is the timing of the pay period. Currently the pay period runs from the 21st of the month to the 20th of the month. If the pay period ran from the 1st of the month to the end of the month, the amount of manual adjustments would be reduced drastically, making payroll a much more efficient process.  Most employees have the mindset that payroll runs from the 1st to the 30th or 31st. Currently the pay date is 5th day of the month. With the proposed change, the pay date would be moved to the 15th. If approved, the district will notify all employees immediately so that employees have ample time to move pay dates for bills as needed. This change would take place in September if approved. The District understands this could cause hardship for some in that first month of transition. In that case finance could issue employees a 1/3 of their check on September 5th, and the balance on September 15th. 

III.D. New Haven/Boston Assistant Principal Staffing  
Tim Hockensmith presented an itinerant staffing change for 2017-2018 that would affect only New Haven and Boston schools increasing the itinerant staffing allocation from 2.5 positions to 3 positions. This adds an extra .5 position for an Assistant Principal at the New Haven School.  Mr. Hockensmith will ask the Board to approve this change at the regular February meeting. 

IV. College and Career Readiness  

IV.A. Early Kindergarten Entrance Procedure Revision  
Bob Morris and Ann Marie Williams presented the Early Entrance Petition Procedure and Application. This procedure is new and sets out the evaluation process for early entrance into Kindergarten. 

IV.B. FRYSC Continuation Plan  
Ann Marie Williams presented the FRYSC Continuation Plans for each of the FRYSC Centers. These plans provide a template for the Family Resource and Youth Service Centers in regard to site needs, program services, and budgeting. Each plan includes a needs assessment and action plan for each center and have been approved by the FRYSC councils and local SBDMs.

IV.C. MAP Data  
Kim Brown & Ann Marie Williams presented 2017 Winter MAP data for students in grades 3-8. This data will be used to identify students who need intervention before KPREP testing in the spring. 

V. Professional Growth & Effectiveness  

V.A. Plans for Teacher Work Day  
Kim Brown gave an overview of the upcoming teacher work day across the district. Teachers will work on Literacy Design Collaborative (LDC), Mathematics Design Collaborative (MDC), and Project Based Learning (PBL). The focus will be on raising rigor and working on high order thinking skills. Ms. Brown will suggest teachers work in small groups disaggregating MAP data and collaborate on teaching/learning strategies.

V.B. Job Descriptions  

V.B.1. Chief Information Officer  
Bob Morris and David Coffing presented the revised job description for the Chief Information Officer. Qualifications include a Bachelor’s degree with prior experience in overseeing the operations of a technology department. Prior experience managing employees. Previous experience within a school district is preferred. The CIO reports to the Superintendent. The CIO will serve in a district level capacity with three focal skill areas: Leadership, Technical, and Instructional. The CIO will work with the Digital Learning Coach to research, develop, implement, and maintain and Education Technology Plan that uses the technological capabilities of the district for the delivery and improvement of instruction and management. The CIO will provide oversight of all the District’s technology hardware and software applications to insure all components of the District Improvement Plan are met in regards to technology education and technology integration.

Mr. Morris will ask the Board to approve the CIO job description at the regular February meeting.

V.B.2. Digital Learning Coach  
Bob Morris and David Coffing presented the revised job description for the Digital Learning Coach. Qualifications include a Master’s degree or higher, a Kentucky teacher Certification and five years successful teaching experience. The Digital Learning Coach reports to the Director of Instruction. The DLC will provide teacher support in implementation of technology integration through on-going, in-class and out-of-class professional development. The DLC will support principals and teacher leaders in the integration of instructional technology into all curricula.

Mr. Morris will ask the Board to approve the DLC job description at the regular February meeting.

VI. Student and Shareholder Engagement  

VI.A. Guest Comments  
There were no guest comments.

VII. Adjourn Regular Session  

Motion Passed:  Motion to adjourn the Regular Session of the Nelson County Board of Education passed with a motion by Mr. Damon Jackey and a second by Mr. David Norman.  The motion was unanimous.

_____________________________________
Chairperson

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Superintendent