Nelson County Board of Education Regular Meeting
June 17, 2008 12:00PM
Central Office, Bardstown, Ky.
The Nelson County Board of Education held a regular session at the district Central Office, 288 Wildcat Lane, Bardstown, Ky., beginning at 12:00 p.m. on Tuesday, June 17, 2008 with the following members present: Ms. Judy Richardson Jett, Mr. Adam Wheatley, Mr. Nicky Rapier, Mr. Damon Jackey   Absent: Mr. Frank Hall
I. Call to Order: The meeting was called to order at 12:00 p.m. by Chairperson Judy Richardson Jett.     

II. Changes to the Agenda: No changes to the agenda were noted.  

III. Student/Employee Performance: OKHMS Space Camp- Karen Ragland Gifted Education Grant  
Superintendent Janice Lantz welcomed guests Richard Ragland, Margie and Roy Clark, and introduced Vivian Fleenor, who spoke about the Karen Ragland Gifted Education Grant.   Teachers Teresa Doerr and Sarah Wilson, and Old Kentucky Home Middle School students in grades 6 – 8 presented a video and a Power Point show about their trip to Space Camp in Huntsville, Alabama.

IV. Student/Employee Recognition:
M. Todd Sanders was recognized for his contributions to the students of Nelson County during his tenure as a member of the Nelson County Board of Education. He was presented with a plaque recognizing his service and with a membership certificate in the Honorable Order of Kentucky Colonels.
On Wednesday, May 7, the Kentucky School for the Deaf Student Technology Leadership Program (STLP) was awarded Gold status -- Outstanding Student Technology Leadership Program. To receive the award, KSD had to demonstrate that students had completely met the Six Goals of STLP by engaging in a variety of projects and completing school and community-based technology projects.  Nelson County high School student William Cissell represented KSD at the awards ceremony. Bloomfield Elementary has been awarded a brick in the WHAS Crusade for Children Walk of Fame.  The school raised $1319.52 for the Crusade.  The brick, on Sixth St. between sections 28 and 29, will be engraved with the school’s name and “2008.”  New Haven FFA members were recognized at this past weekend's FFA reception in Louisville for winning at the state level and qualifying to attend Nationals in Indianapolis this Fall.  Miranda Culver, a 5th graderat Old Kentucky Home Intermediate, was named an All American Scholar by the United States Achievement Academy.  OKHIS had a goal of 10,000 Accelerated Reader points.  The students exceeded this goal, earning 11, 974.3 total points school-wide. Because they met their goal, they had 354 opportunities to dunk the principal in the dunking booth and were successful 10 times. 5th grader Maria Donahoe was the top AR point earner with 424 points.  594 Academic and Character Awards were presented to OKHIS students on Thursday, May 28th for 4th nine week successes.  
V. Operations Consent Agenda  
Primary Motion Passed:  Motion to approve consent items as presented passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.  Motion carried unanimously.

V.A. Information: Notification of Personnel Actions
The following personnel actions were noted:   
Offers of employment were made to the following: Mario Riley, Assistant Principal, New Haven;
Artie Braden, Teacher/Head Basketball Coach, Nelson County High; Nicole Rouse, Teacher, Nelson County High; Meredith Kidwell, Teacher, Cox’s Creek; Nancy Ballard, Speech, District;
Amer Shaw, Teacher, Nelson County High; Darrell Estes, Teacher	, Nelson County High; Robert Morris, Teacher, Boston; Tia Palmer, Teacher, New Haven; Sherry Purdue	, Teacher, Horizons;
Harry Van Why, Teacher, Horizons; Beverly Parrish, Classified Substitute; Student Workers:  Austin Mattingly; Charles Durbin; Jonathan Ennis; Matthew Phelps
The following resignations were noted: Stephanie Riley, Teacher, Cox’s Creek; Becky Gardner, Instructional Asst. II, OKH Intermediate School; Frank Haydon, Teacher, Old Kentucky Home Middle; Vickie Williamson, Child Care, New Haven; Angie Greenwell, Volleyball Coach, New Haven; Regina Clark, Volleyball Coach, New Haven
The following retirements were noted: Minor Harmon, Teacher/Head Basketball Coach, Nelson County High School; Hubert McMasters, Teacher, Nelson County High School

V.B. Treasurer's Report  

V.C. Bills and Claims  

V.D. MUNIS Report  

V.E. Leaves of Absence  
The following personnel were granted maternity leaves: Laura Brinkley-extended, Child Care, Foster Heights; Neely Devine, Psychologist, District

V.F. Minutes from Previous Meeting: Minutes from the regular meeting of May 20, 2008 and special called meeting of May 16, 2008 were approved as read. 

V.G. Overnight/Out-of-State Trips: No requests for overnight/out of state trips were received.  

V.H. Job Descriptions
Job descriptions for the positions of Nelson County Education Endowment Fund Secretary I, and School Athletic Director were approved.  

VI. Student Support Services  

VI.A. Construction Update  
Steven Ward of Studio Kremer presented an update on ongoing renovations at Nelson County High School and the Vocational School, and also presented a status report about the renovations/new addition at Foster Heights and the new high school.

VI.B. Change Orders  

VI.B.1. Change Order # 22: Vocational School  
To provide a more pleasing finish to the front corner of the Vocational School and to tie in more appropriately with existing brick, the brick in question was replaced.  PCM Construction will provide all labor and materials for a cost of $600.00.
Primary Motion Passed:  Action to approve Change Order #22 for the Nelson County Vocational School was passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.  Motion carried unanimously.

VI.B.2. Change Order # 23: Nelson County High School  
The Kentucky Building Code requires three hour fire rated doors for the multi-purpose room.  The fire rated doors are necessary in order to provide a separation between the multi-purpose room and the existing building.  U.S. Specialties can provide doors and hardware for a cost of $2,093.00.

Primary Motion Passed:  Action to approve Change Order #23 for the Nelson County High School was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.  Motion carried unanimously.

VI.B.3. Change Order # 24: Nelson County High School  
The Kentucky Building Code requires three hour fire rated doors for the multi-purpose room.  With fire rated doors the glass panel was eliminated resulting in a credit of $181.00 from W R Cole & Associates.
Primary Motion Passed:  Action to approve Change Order #24 for Nelson County High School was passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.  Motion carried unanimously.

VI.B.4. Change Order # 25: Nelson County High School  
The following issues are involved with Change Order #25: revision of several doors, provide a concrete base for track field house lockers, relocate existing HVAC diffusers that conflict with new light pattern, revise foundation to eliminate conflict with existing underground piping. BCD, Inc. will provide materials and labor for all issues involved with Change Order #25 for a cost of $7938.05.  
Primary Motion Passed:  Action to approve Change Order #25 for Nelson County High School was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.  Motion carried unanimously.

VI.B.5. Change Order # 26: Nelson County High School  
When patching the tile floor in the main hall women’s rest room the existing tile could not be matched appropriately with any new tile colors. Rather than patch it was decided to overlay the entire floor.  Joe Filiatreau Floor Covering will provide all labor and some materials at a cost of $1,111.65.
Primary Motion Passed:  Action to approve Change Order # 26 for Nelson County High School was passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.  Motion carried unanimously.

VI.B.6. Change Order # 27: Nelson County High School  
When patching the tile floor in the main hall women’s rest room the existing tile could not be matched appropriately with any of the new tile colors.  Rather than patch it was decided to overlay the entire floor.  CFF can supply all ceramic tile for a cost of $873.60.
Primary Motion Passed:  Action to approve Change Order #27 for Nelson County High School was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.  Motion carried unanimously.

VI.C. Salary Schedule 2008 - 2009 
District salary schedules for fiscal 2008-2009, which include the state-mandated 1% increase, were presented for approval.
Primary Motion Passed:  Action to approve the Salary Schedule as presented for Fiscal Year 2008 - 2009 was passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.  Motion carried unanimously.

VI.D. Selection of Insurance Provider  
Primary Motion Passed:  Action to approve Eugene Wilson & Co. and Indiana Insurance as recommended to provide property, liability, vehicle and Worker’s Compensation insurance services for Fiscal Year 2008 - 2009 was passed with a motion by Mr. Damon Jackey and a second by Mr. Nicky Rapier.  Motion carried unanimously.

VI.E. Banking Services 2009 - 2011 
In a review of bids received from First Federal Savings Bank, Your Community Bank, and Town & Country Bank, Town & Country Bank’s offer of a fixed rate of return for the next 3 years of 4% was determined to be the best option.
Primary Motion Passed:  Action to approve Town & Country Bank as provider of banking services for fiscal 2009 - 2011 with a fixed rate of return for the next three years of 4% was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.  Motion carried unanimously.

VI.F. Performance Bond  
Primary Motion Passed:  Action to approve Eugene Wilson & Co, The Cincinnati Insurance Co. and The Ohio Casualty Insurance Co. as the agent and carriers for the bonds for the period from July 1, 2008 through June 30, 2009 was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.  Motion carried unanimously.

VI.G. Bond of Depository  
Primary Motion Passed:  Action to approve the Bonds of Depository for Town & Country Bank and Your Community Bank for fiscal years 2008 – 2010 was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.  Board member Nicky Rapier abstained from voting due to a potential conflict of interest. Motion carried unanimously.

VI.H. Sick Leave Bank 
Aundrea Locke presented information regarding the classified and certified sick leave bans.  As of June 30, 2008, there 83 days remain in the classified sick leave bank and 314.5 in the certified sick leave bank.

VI.I. Revised Calendar   
A revised school calendar must be submitted to the Kentucky Department of Education, after Board approval, before June 30.  On Jan. 22, Feb.12, and Feb.13, school was canceled due to snow.   Make up days were Feb.1, Feb.15, and Feb.18.
Primary Motion Passed:  Action to approve submission to the Kentucky Department of Education of a revised calendar for 2007 - 2008 to reflect changes due to snow days was passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.  Motion carried unanimously.

VI.J. Phone Services: Nelson County High School  
The telephone system at Nelson County High School has failed. Rather than purchase a similar system it is the Technology Department’s recommendation that the district replace the school’s telephone system with a VOIP (Voice Over IP) telephone system. The ROI on this system has been calculated to be 5 years.  
Primary Motion Passed:  Action to approve replacement of Nelson County High School’s telephone system with a VOIP (Voice Over IP) telephone system was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.  Motion carried unanimously.

VII. Student Instructional Services  

VII.A. CKEC/KEDC Membership
Membership in CKEC provides us with opportunities through group purchasing, professional development and special education etc. that would otherwise not be available. It was noted that KEDC membership provides for broader opportunities for savings but might not be necessary.     
Primary Motion Passed:  Action to approve CKEC membership, and to approve KEDC membership if such membership is at a later date determined to be beneficial, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.  Motion carried unanimously.

VII.B. Tenure  
The following employees were granted tenure by the Nelson County Board of Education: Amy Rucci, Bloomfield Elementary; Misty McCubbins, Bloomfield Elementary; Carrie Chowning, Bloomfield Elementary; Julie Thomas, Bloomfield Middle School; Kristen Richardson, Cox’s Creek Elementary; Sheila Bartley, Nelson County High; Jason Detre, Nelson County High; Annette Peterson, Nelson County High; Donna Lucchese, Nelson County High; Todd Payne, Nelson County High; Sheri McGuffin, Nelson County High; Jane Moore, Nelson County High; Ann Renee Metcalfe, New Haven School; Stella Mitcham, New Haven School; Hunter Ballard, New Haven School; Amy Tucker, Old Kentucky Home Intermediate; Joni Masterson, Old Kentucky Home Intermediate; Molly Hazle, Old Kentucky Home Middle School; C. Margaret Reinle, Old Kentucky Home Middle School; Kim Moore, Old Kentucky Home Middle School; Scottie Collier, Horizons Academy; Sherry Perdue, Horizons Academy.
Primary Motion Passed:  Action to grant tenure to the recommended individuals was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.  Motion carried unanimously.

VII.C. Horizons School Progress Report  
Principal Scottie Collier presented information about the growth and accomplishments at Horizons Academy.

VII.D. Middle Schools Literacy Plan  
A committee of middle school teachers, principals, CRCs and district staff met during the 2007-2008 school year to develop a Middle School Literacy plan.  This plan is made up of 6 components and is modeled after the primary literacy plan. The plan provides goals and guidelines for literacy instruction at the middle school level.  Karen Johnson and Mark Thomas summarized highlights and further goals.

VII.E. Nominees: Appeal Panel  
The Board received information regarding elections to the certified evaluation appeal panel for 2008-10:
Evaluation Panel for 2008-2009: Cathy Simms and Dan Flanders; Alternates: Pam Johnson and Trista Wheatley
The Evaluation Panel for 2009-2010: Pam Johnson and Trista Wheatley; Alternates: Cathy Simms and Dan Flanders

VII.F. Staff Member Appointment: Evaluation Appeal Panel  
Primary Motion Passed:  Action to approve the appointment of Aundrea Locke as district staff member of the Appeals Panel was passed with a motion by Mr. Adam Wheatley and a second by Mr. Nicky Rapier.  Motion carried unanimously.

VII.G. Special Education Procedures  
In order to be in compliance with the Federal Statute of IDEA, the Special Education procedure dated December 2006 must be rescinded, and new procedures adopted in its place dated June 2008.           
Vicky Morgan presented a summary of the required changes as well as an updated copy of the amended procedure for June 2008.
Primary Motion Passed:  Action to rescind the December 2006 Special Education Procedures and adopt the recommended new procedures dated June 2008 was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.  Motion carried unanimously.

VII.H. Grants  
VII.H.1. COPS Grant: OKHMS/Horizons/Transportation  
The U.S. Department of Justice Office of Community Oriented Policing Services has issued a request for applications for “COPS Secure Our Schools” grants. This program provides funding for law enforcement agencies to assist with the development of school safety resources and provide improved security at schools and on school grounds. A similar grant awarded in prior years has helped fund the placement of a sheriff’s deputy in Nelson County High School. This opportunity technology requests, including in-school video monitoring systems. The Sheriff’s Department has asked Nelson County Schools to partner with them is a request to fund an expansion of the video surveillance system in Nelson County High School, installation of systems in Old Kentucky Home Middle School and Horizons Academy, and the upgrade of video monitoring systems in several school buses. The program is a 50 percent matching grant opportunity. The total request is $50,651, of which half would be funded through Nelson County Schools.
Primary Motion Passed:  Action to approve the COPS Grant application for the Old Kentucky Home Middle School, Horizons Academy and Transportation was passed with a motion by Ms. Judy Jett and a second by Mr. Adam Wheatley.  Motion carried unanimously.

VIII. Guest Comments: No guest comments were offered. 

IX. Adjourn Regular Session  
Primary Motion Passed:  Motion to adjourn passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.  Motion carried unanimously.

X. Convene Executive Session  
Primary Motion Passed:  Action to convene an Executive Session of the Nelson County Board of Education to discuss personnel matters was passed with a motion by Mr. Adam Wheatley and a second by Mr. Nicky Rapier.  Motion carried unanimously.

XI. Adjourn Executive Session  
.
Primary Motion Passed:  Action to adjourn the Executive Session of the Nelson County Board of Education was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.  Motion carried unanimously.

XII. Reconvene Regular Session  
Primary Motion Passed:  Action to reconvene the Regular Session of the Nelson County Board of Education was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.  Motion carried unanimously. During the Executive Session of the Nelson County Board, members completed the superintendent’s evaluation and took action to renew her contract for the 2008-09 school year with a salary of $116,133  with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley. Motion carried unanimously   No other action was taken during this session

XIII. Adjourn Regular Session  
Primary Motion Passed:  Action to adjourn the Regular Session of the Nelson County Board of Education was passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.  Motion carried unanimously.

_____________________________________
Chairperson
_____________________________________
Superintendent