Nelson County Work Session
December 01, 2016 2:00 PM
Old Kentucky Home Middle School

Attendance Taken at 2:00 PM: 

Present Board Members:   
Mrs. Diane Berry 
Mr. Damon Jackey 
Mr. David Norman 
Mr. Larry Pate 
 
Absent Board Members:   
Mrs. Diane Breeding 

I. Call to Order  
The meeting was called to order by Chairperson, Diane Berry. 

II. Changes to the Agenda  
There were no changes to the agenda.

III. Efficient Resource Management   

III.A. TNHS & NCELC Construction Update  
Tim Hockensmith discussed the pay application for construction projects at Thomas Nelson High School and the Early Learning Center. He reviewed payments made to date. He and Steven Ward also discussed the Change Order request logs for each project. Tim Wensil with BCD Construction gave an update on the projects at the NCELC and TNHS and showed several photos of the ongoing work at these locations.  

III.B. Guaranteed Energy Savings Contract (GESC) Project  

III.B.1. Draft Contract  
Tim Hockensmith presented the draft contract for the GESC project. Adam Pierce from CMTA was present to discuss and answer questions regarding the scope of the project. Mr. Hockensmith will present the draft contract at the regular December board meeting for approval.

III.B.2. Revised BG1  
Tim Hockensmith presented the revised BG-1 for the Guaranteed Energy Savings Contract. He will present the revised BG-1 at the regular December board meeting for approval.

III.C. Out of District Contracts  
Robbie Leathers presented reciprocal contracts for non-resident pupils. In order to receive state transportation and attendance funding for non-resident pupils, a reciprocal contract must be completed between districts concerned.  The Kentucky Department of Education (KDE) has stipulated that contracts for the 2017-2018 school year be Board approved.  The following districts have or may submit contracts for signature.  The board will be informed of districts added to the list as post-approvals.

Anderson County		Barren County			Boyle County		
Bullitt County		Elizabethtown Independent	Fayette County		
Franklin County		Hardin County			Hart County
Jefferson County		Larue County			Marion County
Spencer County		Taylor County			Washington County

Mr. Leathers will request approval for these reciprocal contracts at the regular December board meeting.

III.D. Administrative Procedure Update  
Bob Morris presented the following revised administrative procedures: 

06.32 AP.1	Transportation Procedure 
09.11 AP.21 Application for Out-of-Area Request 
09.12 AP.1	Student Enrollment and Homeless/Immigration Status 
09.121 AP.1	Entrance Requirements

IV. College and Career Readiness  

IV.A. Standards Based Report Card K-3 Pilot  
Ann Marie Williams and Diana Smith gave a presentation on Standards Based Report Cards. The district plans to pilot this new program for grades K-3 beginning in January. 

IV.B. Comprehensive District Improvement Plan  
Kim Brown and Ann Marie Williams presented the Comprehensive District Improvement Plan. They discussed goal summaries and strategies. They will present the CDIP at the regular December meeting for approval.

IV.C. Read to Achieve Grant  
Boston, Foster Heights, Bloomfield Elementary, New Haven, and Cox’s Creek 
Elementary schools all wish to apply for Read to Achieve (RTA) grants sponsored 
by the Kentucky Department of Education.  These grants are designed to support 
the implementation of key aspects of Kentucky Academic Standards in Reading.  
Each of these grant applications estimated at $50,000 amounting to $250,000 for 
our district. Ms. Williams will ask the Board to approve these grants at the 
regular December board meeting. 

IV.D. Case Ag Grant  
The Agriculture Departments at NCHS and TNHS wish to apply for funding assistance for agriculture instructors Makenzie Thomas and John Martin to attend the 2017 CASE Summer Institute to be held June 19-29 at the University of Kentucky. CASE (Curriculum for Agriculture Science Education) provides curricular materials and training to enhance the rigor and relevance of agriculture related subject matter.
This application seeks funding assistance provided by CASE for an agriculture instructors to attend the necessary training to become certified to teach the CASE curriculum in certain areas, including courses on the AFNR (Agriculture Food and Natural Resources) career pathway. 
Mr. Dekle will ask the Board to approve these grants at the regular December board meeting.

V. Student and Shareholder Engagement  

V.A. 2017-18 Calendar Revision  
Bob Morris presented the revised 2017-2018 school calendar correcting the May election day from May 15, 2018 to May 22, 2018. He will present the revised calendar for approval at the December board meeting.

V.B. 2017 Board Calendar  
Dr. Orr presented the proposed 2017 board meeting dates, times and locations. He will present at the regular December board meeting for board approval.

V.C. Guest Comments  
There were no guest comments.
 
VI. Adjourn Regular Session  

Motion Passed:   Motion to adjourn the regular session passed with a motion by Mr. Damon Jackey and a second by Mr. Larry Pate.  The motion was unanimous.

_____________________________________
Chairperson

_____________________________________
Superintendent