Floyd County Board of Education Regular Meeting
May 23, 2016 6:30 PM
Allen Central High School 
Eastern, Kentucky

Attendance Taken at 6:22 PM: 

Present Board Members:   
Ms. Linda Gearheart 
Ms. Rhonda Meade 
Ms. Sherry Sue Robinson 
Mr. Jeff Stumbo 
Dr. Chandra Varia 
 
Dr. Henry Webb, Board Secretary was also in attendance.

1. Chair's Welcome/Call to Order  
1.A. Roll Call/Welcome  
1.B. Reminder for a Request to Speak  
1.C. Moment of Individual Silent Reflection: "Why are we here?"  
1.D. The Adoption of Agenda  
 
Discussion: 
Dr. Webb read the Agenda into the record noting that there was no changes to be made. 

Order #19075 - Motion Passed:  Motion to adopt the agenda passed with a motion by Ms. Sherry Sue Robinson and a second by Dr. Chandra Varia.  

5 Yeas - 0 Nays.  

Ms. Linda Gearheart       Yes
Ms. Rhonda Meade          Yes
Ms. Sherry Sue Robinson   Yes
Mr. Jeff Stumbo           Yes
Dr. Chandra Varia         Yes

2. Spotlight on Student/Staff/Community Achievements, Report on Student Work By Allen Central High School Principal and SBDM Council  

3. Community Comments to the Board of Education  
3.A. Students  
3.B. Parents, PTA/PTO  
3.C. SBDM Councils  
3.D. Classified Employees  
3.E. Certified Employees/FCEA  
3.F. Principals' Association  
3.G. Members of the Board of Education  
3.H. Public Comment  

4. Action or Special Reports - Student Learning 
 
4.A. Receive Attendance & Plans/Enrollment and Health Aide Service Report  

Order #19076 - Motion Passed:  Receive Attendance & Plans/Enrollment and Health Aide Service Report passed with a motion by Dr. Chandra Varia and a second by Ms. Sherry Sue Robinson.  

5 Yeas - 0 Nays.  

Ms. Linda Gearheart       Yes
Ms. Rhonda Meade          Yes
Ms. Sherry Sue Robinson   Yes
Mr. Jeff Stumbo           Yes
Dr. Chandra Varia         Yes

4.B. Receive "Athletic" Academic/Attendance Report  

Order #19077 - Motion Passed:  Receive "Athletic" Academic/Attendance Report passed with a motion by Ms. Linda Gearheart and a second by Ms. Sherry Sue Robinson.  

5 Yeas - 0 Nays.  

Ms. Linda Gearheart       Yes
Ms. Rhonda Meade          Yes
Ms. Sherry Sue Robinson   Yes
Mr. Jeff Stumbo           Yes
Dr. Chandra Varia         Yes

4.C. **Receive the Floyd County Technology Department Update for the 2015-2016 School Year  

Order #19078 - Motion Passed:  Receive the Floyd County Technology Department Update for the 2015-2016 School Year passed with a motion by Ms. Linda Gearheart and a second by Ms. Sherry Sue Robinson.  

5 Yeas - 0 Nays.  

Ms. Linda Gearheart       Yes
Ms. Rhonda Meade          Yes
Ms. Sherry Sue Robinson   Yes
Mr. Jeff Stumbo           Yes
Dr. Chandra Varia         Yes

5. Action or Special Reports - Student Support  

Order #19079 - Motion Passed:   passed with a motion by Ms. Linda Gearheart and a second by Ms. Sherry Sue Robinson.  

5 Yeas - 0 Nays.  

Ms. Linda Gearheart       Yes
Ms. Rhonda Meade          Yes
Ms. Sherry Sue Robinson   Yes
Mr. Jeff Stumbo           Yes
Dr. Chandra Varia         Yes

5.A. Receive Report of Superintendent  

Order #19080 - Motion Passed:  Receive Report of Superintendent passed with a motion by Ms. Linda Gearheart and a second by Ms. Sherry Sue Robinson.  

5 Yeas - 0 Nays.  

Ms. Linda Gearheart       Yes
Ms. Rhonda Meade          Yes
Ms. Sherry Sue Robinson   Yes
Mr. Jeff Stumbo           Yes
Dr. Chandra Varia         Yes

5.B. Receive Utility Report for Allen Central High School  

Order #19081 - Motion Passed:  Receive Utility Report for Allen Central High School passed with a motion by Ms. Sherry Sue Robinson and a second by Dr. Chandra Varia.  

5 Yeas - 0 Nays.  

Ms. Linda Gearheart       Yes
Ms. Rhonda Meade          Yes
Ms. Sherry Sue Robinson   Yes
Mr. Jeff Stumbo           Yes
Dr. Chandra Varia         Yes

5.C. Receive Construction Manager/Architect Progress Report  

Order #19082 - Motion Passed:  Receive Construction Manager/Architect Progress Report passed with a motion by Ms. Sherry Sue Robinson and a second by Dr. Chandra Varia.  

5 Yeas - 0 Nays.  

Ms. Linda Gearheart       Yes
Ms. Rhonda Meade          Yes
Ms. Sherry Sue Robinson   Yes
Mr. Jeff Stumbo           Yes
Dr. Chandra Varia         Yes

6. Action by Consent  

Order #19083 - Motion Passed:  Motion to approve all consent items as presented passed with a motion by Ms. Sherry Sue Robinson and a second by Dr. Chandra Varia.  

5 Yeas - 0 Nays.  

Ms. Linda Gearheart       Yes
Ms. Rhonda Meade          Yes
Ms. Sherry Sue Robinson   Yes
Mr. Jeff Stumbo           Yes
Dr. Chandra Varia         Yes

6.A. Consider Approval of Minutes  
6.B. **Consider Payment of Bills and Claims  
6.C. Superintendent's Report on Personnel  
6.C.1. Actions Taken  
6.C.2. Consider Requests for Leaves of Absences  
6.D. Consider/Approve the Use of Prestonsburg Elementary by the Christian Appalachian Project for their Summer Day Camp, June 20-23, 2016  
6.E. Consider/Approve Allen Central High School Basketball Team to Travel Out-of-State to Gatlinburg, Tennessee via Floyd County School Transportation to Play in the Smokey Mountain Christmas Basketball Tournament on December 21-23, 2016  
6.F. Consider/Approve the Kentucky Community and Technical College System Memorandum of Agreement Between Kentucky Community and Technical College System's BSCTC Floyd County Adult Education and Betsy Layne Elementary School of the Floyd County School System.  This Purpose is to Establish Locations and Responsibilities Between an off Campus Location for the BSCTC Adult Education GED Program.  
6.G. Consider/Approve Local Agreement for Cooperation on Full Utilization of Head Start for 2016-2017 School Years  
6.H. Consider/Approve Betsy Layne Elementary Band to Travel Out-of-State Using Floyd County Transportation to Holiday World Amusement and Theme Park in Santa Clause, Indiana  
6.I. Consider/Approve Membership with Kentucky Education Development Corporation for 2016-2017  
6.J. Consider/Approve Amended School Calendar for 2015-2016  
6.K. Consider Retroactive Approval of Board Member Travel to Kentucky Association of Manufacturers (KAM) Energy Conference in Lexington, KY on May 10-11, 2016  
6.L. Consider/Approve the Use of Adams Middle School Gymnasium, Allen Elementary Gymnasium, Prestonsburg High School Gymnasium and Prestonsburg Elementary School Gymnasium by Prestonsburg Hustle AAU Basketball for the Purpose of Holding a Basketball Camp  
6.M. Consider/Approve the A.C.H.S. WHY TRY Camp to Travel to Georgetown, KY, Newport, KY and Cincinnati, Ohio Using School Bus Transportation on Friday, June 3, 2016  
6.N. Consider/Approve Read to Achieve Assurance Statements 2016-2017 for the Following Schools:  Betsy Layne Elementary, May Valley Elementary, McDowell Elementary, W.D. Osborne Elementary, and Prestonsburg, Elementary  
6.O. Consider/Approve Betsy Layne High School Perfect Attendance/College and/or Career Ready Seniors Educational Trip to Dollywood and Pigeon Forge, Tennessee, May 24, 2016  
6.P. Consider/Approve Revision for the 2016-2017 FCECA Handbook  
6.Q. Consider/Approve TC-25 Application  
6.R. **Consider/Approve Insurance Renewal for Fleet, General Liability, Educators Legal Liability, Pollution, and Cyber Liability Insurance Coverage for the 2017 Fiscal Year  
6.S. **Consider/Approve the Following for FY 2017: Workers Compensation Re-insurance with Aggregate Excess Through New York Marine Insurance Company; Occupational Accident Buffer Insurance with Great American Insurance, Third Party Administrator Claims Administration with Alternative Service Concepts, and Annual Loss Control Program with Brooks Consulting Group  
6.T. **Consider/Approve Performance Bond of Treasurer and Finance Officer for FY 2017  
6.U. **Consider/Approve Agreement/Contract with Morehead State University to Offer a Dual Credit Program, Free of Tuition, for the Eligible High School Juniors and Seniors of Floyd County for the 2016-17 Academic Year  
6.V. **Consider/Approve Sealed Bids for Oil, Lubricants, Equipment Services, Facilities Maintenance/Hardware Items, Waste Water Services, Soft Drinks, and School Pictures for the Period of FY 2017 with the Option to Extend for One Year Annually  
6.W. **Consider Rejecting Bids for Used Vehicles  
6.X. **Consider/Approve Advertising for Sealed Bids for: Floyd Central High School Football Scoring and Video Display System, Basketball Scoring and Video Display System, Baseball and Softball Scoring Systems, and School Marquee  
6.Y. **Consider/Approve Change Order No. 28-5 for the Floyd Central High School Project to Mountain Enterprise (BG# 14-246)  

7. Executive Session  

8. Adjournment  

Order #19084 - Motion Passed:  Motion to adjourn passed with a motion by Ms. Sherry Sue Robinson and a second by Ms. Rhonda Meade.  

5 Yeas - 0 Nays.  

Ms. Linda Gearheart       Yes
Ms. Rhonda Meade          Yes
Ms. Sherry Sue Robinson   Yes
Mr. Jeff Stumbo           Yes
Dr. Chandra Varia         Yes

_____________________________________
CHAIR

_____________________________________
SECRETARY