Title: This is the template for minutes
Author: Robert D. Shaver
Last saved by: mmaples
Company: KSBA

Board of Education Regular Meeting
January 19, 2016 6:00 PM
Panther Academy

Attendance Taken at 5:52 PM: 

Present Board Members:   
Mr. Paul Godfrey 
Ms. Teresa Harris 
Mr. Tony Kuklinski 
Mr. Guy Wallace 
Mr. Matt Wyatt 

14612
Call to Order

Pledge of Allegiance

CALL TO ORDER   
The meeting was called to order by the Chairman, Matt Wyatt at 6:00P.M. 

PLEDGE OF ALLEGIANCE  
The meeting opened with the Pledge of Allegiance led by Mr. Nate Huggins, Assistant Superintendent for Student and Support Services.

14613
Matt Wyatt elected Board Chairman for 2016

Guy Wallace elected Board Vice-Chairman for 2016

ELECTION OF 2016 CHAIRPERSON AND VICE-CHAIRPERSON  
The Board entertained nominations for the chairperson of the Board of Education for 2016.  Mr. Anthony Kuklinski nominated Matt Wyatt to serve as Chairman of the Board of Education for 2016. Teresa Harris seconded the motion.  There being no other nominations, Mr. Wyatt was elected EIS Board Chairman for 2016.  The motion carried unanimously.

The Board entertained nominations for Vice-Chairperson of the Board of Education for 2016.  Mr. Anthony Kuklinski nominated Guy Wallace as Vice-Chairman of the Board.  Mr. Paul Godfrey seconded the motion.  There being no further nominations, Mr. Wallace was elected EIS Vice-Chairman of the Board of Education for 2016.  The motion carried unanimously
Mr. Paul Godfrey         Yes
Ms. Teresa Harris        Yes
Mr. Tony Kuklinski     Yes
Mr. Guy Wallace         Yes
Mr. Matt Wyatt            Yes

Mr. Wyatt presided over the remainder of the meeting.

14614
Meeting Agenda Approved

Recognition of Guests and Special Accomplihments

EIS Bpard Members Praised in Recognition of Nation School Board Member Recognition Month

APPROVAL OF BOARD MEETING AGENDA   
The January 19, 2016 Meeting Agenda passed with a motion by Ms. Teresa Harris
and a second by Mr. Paul Godfrey.  
Mr. Paul Godfrey            Yes
Ms. Teresa Harris           Yes
Mr. Tony Kuklinski        Yes
Mr. Guy Wallace            Yes
Mr. Matt Wyatt               Yes

RECOGNTION OF GUESTS AND SPECIAL ACCOMPLISHMENTS  
Recognition of Members of the Elizabethtown Board of Education. 
In observance of National School Board Member Recognition Month, Mr. Ballard recognized the members of the Elizabethtown Board of Education for their commitment to the success of the students of EIS and the betterment of our community.

Ms. Edna Berger, Mayor of the City of Elizabethtown proclaimed the month of January, 2016 throughout the community as School Board Member Recognition Month.  The school principals presented certificates of appreciation and made a donation to the Duke Owen Scholarship fund in recognition of the School Board Members.

Harshaw-Trane Scholarship Recipient  Madison Moran
Representatives from Harshaw-Trane presented Miss Madison Moran with a $1000.00  Harshaw-Trane Journalism Scholarship.
KYA Governor - Aidan Aldridge  
Aidan Aldridge recognized for being elected KYA Governor at the Kentucky Youth Assembly Conference in Louisville, KY in November.
As a candidate, he had to form a campaign around a platform consisting of three issues affecting his community service interests, local community and the Commonwealth of Kentucky as a whole.
While at the conference Aidan worked hard campaigning and delivering very well prepared speeches to over 900 students from twenty-one middle schools.  As a result of his hard work he was elected Governor of KYA.  Aidan is the first student from TK Stone to be elected Governor.  He did a fantastic job and we are very proud of him. 

STUDENTS OF THE MONTH
ELIZABETHTOWN HIGH SCHOOL               ISABELLE PATTERSON
T.K. STONE MIDDLE SCHOOL                      TRISTEN JACKSON
HELMWOOD HEIGHTS ELEMENTARY       KEIRRA CAMPBELL
MORNINGSIDE ELEMENTARY                     CLAIRE SPRINGSTEEN
PANTHER ACADEMY                                     JOCELYN ARMSTRONG
PANTHER PLACE                                            CADEN SHUMAN

EHS Cheerleaders - KAPOS Regional Champions   
The EHS Cheerleaders won the KAPOS (Kentucky Association of Pep Organization Sponsors) 
Regional Championship and advanced to compete at the state level.
Members of the EHS Cheerleading Squad:
Grayson Bailey                  Andrea Peeler               
Katie Ball                           Emma Pitts                                             
Michaela Brangers             Wesleigh Pitts
NaTavia Carter                   Peyton Sarver
Ashley Correll                    Kiara Seth
Erika Davis                        Berlyn Smith
Jasmine Ditto                     Tori Smith
Emma Hockenberry           Destinie Spicer
Celia Knight                      Amiya Williams

14615
Consent Agenda Items
Approved

Cheyenne Novak  

APPROVED CONSENT AGENDA ITEMS  
The consent agenda items were approved with a motion by Mr. Paul Godfrey and a second by Ms. Teresa Harris.  
Mr. Paul Godfrey              Yes
Ms. Teresa Harris             Yes
Mr. Tony Kuklinski          Yes
Mr. Guy Wallace              Yes
Mr. Matt Wyatt                 Yes

A.	 Acknowledged Receipt of the SBDM Written Reports  
Submitted by Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary and Morningside Elementary School.  The Panther Academy SBDM did not meet in December, 2015 due to power outage in the city. 

B.	Approved Board Meeting Minutes   
from the December 21, 2015 Regular Board Meeting. 
C.	Approved the Regular Meeting Dates of the Elizabethtown Board of Education for 2016 
and January 2017   
(February 10 and September 14 are scheduled Worksessions.
February 10, 2016 at CO
February 16, 2016 (Tuesday)
March 21, 2016
April 18, 2016
May 16, 2016
June 20, 2016
July 18, 2016
August 15, 2016
September 14, 2016 at CO
September 19, 2016
October 17, 2016
November 21, 2016
December 19, 2016
January 17, 2017 (Tuesday)
Unless otherwise noted all meetings will be held in the Panther Academy board room at 6:00pm.  
D.	Approved Field Trip Request  
        EHS 4 Band students to travel to Bowling Green, KY  January 21, 2016-January 23, 2016 to 
        participate in Honor Band Concert. 
E.	Approved Revised Job Description for Vehicle Maintenance Manager    
F.	Accepted/Approved of the District and School Improvement Plans 
From Elizabethtown High School, T.K. Stone Middle School, Morningside Elementary School,              Helmwood Heights Elementary School, Panther Academy and the EIS District Improvement Plan  
G.	Approved the Reduction of Contract Retainage   
In compliance with the Kentucky construction contracts, local districts can not prepay construction costs.  Contractors submit request for payment on a monthly basis based on estimated completion of work.  Because the exact accounting of the work in place is subjective and to insure the BOE against damages if the contractor should abandon the work, each month 10% of the monies to be paid will be withheld by the BOE as retainage.  When the work is 50% complete and the contractors are in compliance with the contract document, the local board may approve reducing the retainage amount to 5%.  The retainage adjustment will continue to be monitored and if circumstances change and the contractor is found to be in violation of the contract, the retainage amount may be increased.  
H.	Accepted School Facilities Construction Commission(SFCC) Offer of Assistance 
Pursuant to KRS 157.622, the School Facilities Construction Commission (SFCC) is making an official Offer of Assistance in the amount of $16,963 annual debt service on bonds to be sold for proposed construction or major renovation of facilities outlined in the most current approved facility plan.  Acceptance of this Offer of Assistance commits the school district to adhere to the statues and regulations governing this program.  
I.	Approved the Treasurer's Monthly Financial Report and Payment of Bills and Claims (Those 
Paid Since Last Meeting for December 2015) checks # 52556-52675 
J.	Acknowledge Report by Superintendent on Personnel Items  

14616
2016-2017 Draft Budget Reviewed

14617
2016-2017 School Calendar Approved

ACTION ITEMS  
A.	Accepted/Receipt/Review of the 2016-2017 Draft Budget 
Mr. Ballard hi-lighted some important facts that went into the draft budget such as projected revenue and expenses for the 16/17 school year.  
B.	Approved the 2016-2017 School Calendar  
The 16/17 school calendar is in compliance with KRS and meets all instructional time requirements. 
The motion was approved with a motion by Mr. Tony Kuklinski and a second by Ms. Teresa Harris.  
Mr. Paul Godfrey          Yes
Ms. Teresa Harris          Yes
Mr. Tony Kuklinski        Yes
Mr. Guy Wallace            Yes

14618
Tony Kuklinski selected to serve as Board Representative for LPC

Construction Updates

Instructional Focus
EIS Consolidated District Improvement Plan

14619
Recess Meeting to Conduct District Finance Corporation Meeting

Return to Regular Session

14620
Meeting Adjourned

Mr. Matt Wyatt               Yes

C.	Approved  Selection of EIS Board Representative to Serve on the Local Planning Committee
Tony Kuklinski asked to be nominated to serve on the LPC.  Paul Godfrey seconded the 
recommendation.   
Mr. Paul Godfrey            Yes
Ms. Teresa Harris           Yes
Mr. Tony Kuklinski        Yes
Mr. Guy Wallace            Yes
Mr. Matt Wyatt               Yes

NEW BUSINESS  
Construction Updates  
Mr. Glenn Thomas gave an update on the Energy Savings Project. 

INSTRUCTIONAL FOCUS  
EIS Consolidated District Improvement Plan Overview 
Mrs. Kelli Bush, Assistant Superintendent for Student Learning gave an overview of the Comprehensive District Improvement Plan 

RECESS MEETING TO CONDUCT DISTRICT FINANCE CORPORTATION MEETING 
At 7:10P.M.  Mr. Wyatt made a motion to recess the regular board meeting in order to conduct a District Finance Corporation Meeting.  
The motion passed unanimously. 
RETURN TO REGULAR SESSION
At 7:11 P.M. the meeting returned to regular session.

ADJOURNMENT  
There being no further business to discuss, the meeting was adjourned at 7:11P.M.

_____________________________________
Chairperson

_____________________________________
Superintendent