Work Session
January 07, 2016 5:00 PM
Central Office

Attendance Taken at 4:54 PM: 

Present Board Members:   
Mrs. Diane Berry 
Mrs. Diane Breeding 
Mr. Damon Jackey 
Mr. David Norman 
Mr. Larry Pate 

I. Call to Order  
The meeting was called to order at 5:00 p.m. by Chairperson, Damon Jackey.

II. Changes to the Agenda  
There were no changes to the agenda.

III. Efficient Resource Management
   
III.A. Draft Budget 2016-2017
Tim Hockensmith reported he will present the draft budget for 2016-2017 at the January board meeting. 
 
III.B. Staffing Formula  
Tim Hockensmith reported he will present the staffing formula at the January board meeting.  There are two changes he will propose. The first is to change school secretaries to 8 hour employees rather than 7.5 as it is now. The second change will be to allocate an assistant principal to schools with a projected enrollment of 330 or more students.  At this time, New Haven has 335 students, and Boston has 315 students. If Boston isn’t allocated an assistant principal, they will be allocated one extra duty position to help with things such as athletics.

There was some discussion between board members concerning the need for an assistant principal at every school. Dr. Orr said he and Mr. Hockensmith would present a couple different scenarios at the January board meeting.

III.C. NCELC Bids  
Tim Hockensmith reported that bid day for the Early Learning Center is one week from today at 2:00 in the Board Room.  At this time, he is waiting on numbers to come in. He will present those bids at the January board meeting.

IV. College and Career Readiness 
 
IV.A. Kindergarten Readiness Data   
Ann Marie Williams presented Kindergarten Readiness data for the district.  Ms. Williams plans to collaborate with the community in an effort to make all students Kindergarten ready.

V. Safe and Caring Environment
  
V.A. Annual Nutrition Report 
April Peach presented the Nutrition and Physical Activity Report Card for 2014-2015. She discussed school lunch, school breakfast, summer feeding program and after school snack program.  
 
V.B. WHAS Grant  
Cheryl Pile presented the WHAS grant for 2015-2016 in the amount of $36,171.00 to purchase Zoo Phonics and Leader In Me for the Early Learning Center.

Motion Passed: Motion to approve request for WHAS grant 2015-2016 in the amount of $36,171.00 to purchase Zoo Phonics and Leader In Me for the Early Learning Center passed with a motion by Mr. Larry Pate and a second by Mr. David Norman.  The motion was unanimous.

VI. Professional Growth & Effectiveness System  

VI.A. Recruitment & Retention of Certified Staff  
Dr. Orr presented a plan for recruitment and retention of certified staff. 

•	Identify target school(s)
•	Post vacant positions 
•	Require pursuit of advanced instructional leadership degree/certificate 
•	Central screening process
•	Recommendations to school council

Upon appointment:

•	Assign specific teacher leader role
•	Scholarship one graduate course per semester per appointment
•	Provide coaching, feedback and support 
•	Central screening interviews for leadership vacancies at end of retention commitment 

There was discussion between board members regarding the length of time a teacher would be required to stay in the district if they had already completed the majority of credit hours to earn a degree/certification.  Dr. Orr said he would come back with a couple different scenarios at the January board meeting. 

VII. Student and Stakeholder Engagement   

VII.A. NC Schools Community Support Inc. Employee Lease Agreement  
Dr. Orr reported that the Nelson County Schools Community Support Foundation is ready to move forward.  The Board is ready to recommend a part time director. 
The Board will be asked to reaffirm their decision to support the foundation with an employee lease agreement that is expected to remain in effect for 6 to 18 months.

VII.B. Guest Comments  
There were no guest comments.
 
VIII. Adjourn Regular Session  

Motion Passed:  Motion to adjourn the Regular Session of the Nelson County Board of Education passed with a motion by Mr. Larry Pate and a second by Mr. David Norman.  The motion was unanimous.

_____________________________________
Chairperson

_____________________________________
Superintendent