Title: This is the template for minutes
Author: Robert D. Shaver
Last saved by: mmaples
Company: KSBA

Board of Education Regular Meeting
October 20, 2014 6:00 PM
Panther Academy

Attendance Taken at 5:55 PM: 

Present Board Members:   
Mr. Paul Godfrey 
Ms. Teresa Harris 
Mr. Tony Kuklinski 
Mr. Guy Wallace 
Mr. Matt Wyatt 

14473
Call to Order

Pledge of Allegiance

CALL TO ORDER   
The meeting was called to order by the Chairman, Mr. Anthony Kuklinski at 6:00p.m.

PLEDGE OF ALLEGIANCE  
The meeting opened with the Pledge of Allegiance led by Mt. Anthony Kuklinski. 

14474
Board Meet Agenda
Approved

Recognition of Guests and Special Accomplishments

CONSIDERATION OF APPROVAL OF BOARD MEETING AGENDA  
The October 20, 2014 board meeting agenda was approved with a motion by Mr. Matt Wyatt and a second by Mr. Paul Godfrey.
Mr. Paul Godfrey          Yes
Ms. Teresa Harris         Yes
Mr. Tony Kuklinski        Yes
Mr. Guy Wallace           Yes
Mr. Matt Wyatt            Yes

RECOGNITION OF GUESTS AND SPECIAL ACCOMPLISHMENTS  
Students of the Month  
ELIZABETHTOWN HIGH SCHOOL             DARIEN HUFF
T.K. STONE MIDDLE SCHOOL              ABBY RICH
HELMWOOD HEIGHTS ELEMENTARY SCHOOL    MORGAN DOZER
MORNINGSIDE ELEMENTARY SCHOOL         BRADEN HARPER
PANTHER ACADEMY                       ELLIS NEPI
PANTHER PLACE                         LAINEY BRATCHER
VALLEY VIEW EDUCATION CENTER          NEKEITA MCGAW

Commended Students in the National Merit Scholarship Program  
Mariana Arce
Jennifer Pinto 
Trevor McCormick
Lady Panther Golf Team  
Rebecca Black
Lauren Hartlage
Sarah Hinton
Sarah Beth Hundley
Madeline Vittitow
Coach:  Kim Hartlage

EHS Boys Golf Team   
Parker Haynes
Kyle Jury
Spencer Jury
Javen Thomas
Garrett Valentine
Coached by Andy Games 

14474
Consent Agenda Items
Approved

APPROVAL OF THE CONSENT AGENDA ITEMS  The consent agenda items were approved with a motion by Ms. Teresa Harris and a second by Mr. Matt Wyatt
Mr. Paul Godfrey          Yes
Ms. Teresa Harris         Yes
Mr. Tony Kuklinski        Yes
Mr. Guy Wallace           Yes
Mr. Matt Wyatt            Yes

A. Acknowledged Receipt of the SBDM Written Reports  
from Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary School, Morningside Elementary School and Panther Academy 
B. Approved Minutes from the September 11, 2014 Work session and the September 15, 2014 Regular Board Meeting and September 15, 2014 Public Hearing   
from the September 11, 2014 Work session, the September 15, 2014 Regular Board Meeting and September 15, 2014 Public Hearing regarding proposed tax rates 
C. Approved Field Trip Requests  
1.  T.K. Stone Middle School Cheerleaders to travel to Orlando, Florida to participate in the National High School Cheer Competition February 6-9, 2015. The fee for this field trip is $400.00 per cheerleader. 
2.  At the September Board Meeting the board approved an overnight field trip for the TKS Y-Club to travel to Louisville for the annual Y-Club convention November 13-15, 2014.  The student payment amount was not available at that time.  The Student payment amount will be $230.00 per student for this field trip.
3. EHS KYA Students to travel to Louisville, KY, November 20-22, 2014 to participate in the KYA State Convention the student payment amount will be $265.00.
4.  EHS Lady Panther Basketball team to travel to New Castle, Indiana, January 9-10, 2015 to participate in a basketball tournament.
5.  EHS Lady Panther Basketball Team to travel to Murfreesboro, TN, December 5-7, 2014 to participate in a basketball tournament
6.  EHS Lady Panthers to travel to Lexington, KY December 20-23, 2014 to participate in the Republic Bank tournament.
8.  EHS Lady Panthers to travel to Naples, Fl December 26, 2014-January 2, 2014 to participate in the Naples Holiday Shootout.
9.  EHS Lady Panthers to travel to Bowling Green, KY  March 11-15, 2015 to participate in the KHSAA State Basketball Tournament(contingent upon winning district/region)
10. EHS Baseball Team to travel to Lexington, KY May 1-2, 2015 to participate in a baseball tournament 
11. EHS Baseball Team to travel to Lexington, KY June 1-5, 2015 to participate in the KHSAA State Baseball Tournament(contingent upon qualifying to participate) 
D. Approved Washington D.C. Field Trip Requests and Associated Student Fees 
1. T.K.S. 8th grade students to travel to Washington, D.C. March 18-22, 2014 to participate in the 8th grade trip.  The student fee associated with this trip will be $393.00

2. EHS Junior class U.S. History  and American Government students to travel to Washington, D.C. June 15-17, 2015 as a way to gain perspective, knowledge, insight and culture through a pro-active learning experience they will have received through their experience as a student in United States History their junior year.  The student fees are expected to be approx $480-575
See attached letter, itinerary and informational packet. 
E. Approved Fund Raising Requests
1.The EHS Football Team is requesting approval for $20.00 letter.  Each football player will send 10 letters requesting a $20.00 donation.  All donations received will go towards their football banquet, senior awards and any remaining  funds going into the booster fund.
2.EHS Girls Basketball Team is requesting approval for Friends and Family Donations.  The members of the Girls Basketball team will mail letters to friends and family requesting donations.  All donations received will go towards the Lady Panther Basketball team expenses. 
F. Approved Shortened School Day Waiver 
G. Approved Authorization to Sign Non-Resident Student Contracts for the 2015-2016 School Year  
Annually, the board has approved and authorized the Chairman of the Board and the Superintendent to sign non-resident contracts with those Boards of Education who have students living in their districts but enrolled in the Elizabethtown Independent Schools, as well as sign Non-Resident Contracts for students who live in the Elizabethtown Independent School District and are enrolled in other school districts.
Proposed contracts for non-resident student contracts for the 2015-2015 school year are:
Breckinridge County Public School District
Bullitt County Public School District
Grayson County Public School District
Green County Public School District
Hardin County School District
Hart County Public School District
Jefferson County Public School District
Larue County Public School District
Meade County Public School District
Nelson County Public School District
West Point Independent School District
 
H. Approved the Kentucky Center for School Safety Safe Schools Allocation Report  
The funding allocation for FY 2014 is $28,655 with the remaining costs supplemented with district funds. 
I. Approved Authorization to File for Funds Available under Public Law 874 Impact Aid   
Annually, the Board of Education must officially authorize the Superintendent to file for Public Law 874 Impact Aid Funds.  Impact Aid provides funding for federally connected children, including those who have a parent on active duty in the uniformed services, live on or have a parent who work on federal property, or live in federally assisted low-rent housing. 
J. Approved BG-4, BG-5 and Purchase Order Summary for the Technology Project 14-175 
The BG-4 to Mitel in the amount of $135,736.54
The BG-4 to DATALINK in the amount of $282,702.38
The BG-5 for Project Closeout in the amount of $418,438.92 and Purchase Order Summary for the Technology Project Closeout were approved at this time. 
V.K. Approved the Treasurer's Monthly Financial Report and Payment of Bills and Claims (Those Paid since Last Meeting for September 2014 and from Special Construction Accounts) checks # 49588-49779 
 
L. Acknowledged Report of Superintendent on Personnel Actions  

14475
2013-2014 Financial Audit Report
Approved

Presentation/
Receipt  of the 2013-2014 Attendance and Dropout Report

Presentation of the District’s 2014 Assessment Scores

ACTION ITEMS  
A. Approved the EIS Districts 2013-2014 Financial Audit Report passed with a motion by Mr. Paul Godfrey and a second by Ms. Teresa Harris.  
Mr. Paul Godfrey          Yes
Ms. Teresa Harris         Yes
Mr. Tony Kuklinski        Yes
Mr. Guy Wallace           Yes
Mr. Matt Wyatt            Yes

INSTRUCTIONAL FOCUS  
A. Presentation of the 2013-2014 Attendance and Dropout Report   
Mr. Ballard shared the results of the Attendance and Dropout Reports for 2013-2014 school year.
Receipt of the 2013-2014 Attendance and Dropout Reports passed with a motion by Mr. Guy Wallace and a second by Mr. Paul Godfrey.  
Mr. Paul Godfrey          Yes
Ms. Teresa Harris         Yes
Mr. Tony Kuklinski        Yes
Mr. Guy Wallace           Yes
Mr. Matt Wyatt            Yes

B. Presentation of the District's 2014 Assessment Scores   
Mr. Mike Selvitelle, Director of Assessment and Technology shared the District's 2014 Assessment Data and answered questions.  Mr. Ballard, Superintendent discussed the district’s delivery targets as well as the implementation of PGES.

CONSTRUCTION UPDATES
There was nothing to report at this time.  

NEW BUSINESS

14476

Recess to Executive Session

14477
Return to Regular Session

Adjournment

There was no New Business to discuss  

EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING MATTERS AS OUTLINED IN KRS 61.810 At 7:00p.m. Mr.Kuklinski made a motion to adjourn the meeting to go into executive session.
At 8:15 the meeting returned to regular session.

ADJOURNMENT  There being no further business to discuss, the meeting was adjourned at 8:15.

_____________________________________
Chairperson

_____________________________________
Superintendent