1561

Regular Meeting
September 22, 2014 5:00 PM
School Board Room 
118 East Acadia Street 
Dawson Springs, KY
The Dawson Springs Board of Education met in regular session September 22, 2014 at 5:00 PM in the School Board Room 
118 East Acadia Street 
Dawson Springs, KY with the following school board members present:
Attendance Taken at 4:57 PM: 

Present Board Members:   
Mrs. Vicki Allen 
Ms. Melissa Knight 
Mr. Edward Menser 
Ms. Tracy Overby 
 
Absent Board Members:   
Mr. Cliff Key 

1. Call to Order and Welcome  

2. Roll call  
 
Also present: Leonard Whalen, Jenny Bruce, Jennifer Ward, Kevin Stockman, Karen Wallace, Kristen Alexander. 

ADD ITEM TO AGENDA

Motion was made by Overby, seconded by Allen to add an item to the agenda to discuss the senior trip. No action required.

3. Approval of the Agenda  

Order #5400 - Motion Passed:  Recommendation to approve the agenda passed with a motion by Mrs. Vicki Allen and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

4. Recognition, discussion, communication and report items (No Board Action)  
4.A. Recognition of fine art award winners:
Elementary- Natalie McGinnis
Elementary- Maddie Huddleston
High School- Meagan Morse  
4.B. Recognition of Teacher Kati Griffin for outstanding effort  
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4.C. Communications  
4.C.1. Board Member Communications  
4.C.2. Citizens and Delegations (This is an opportunity for any citizen or delegation to approach the Board and be heard on any item/issue on the agenda or not on the agenda. The Board appreciates that the building Principal or Superintendent get the opportunity to resolve any issues prior to the meeting).  
4.D. Reports  
4.D.1. Elementary Principal's Report  
 
Discussion: 
Principal Ward has acknowledged the following at the Elementary for this month:
 They are half way through the mini-observations for the Professional Growth and Effectiveness System PGES
 Teachers are working on their self reflections in the Continuous Instructional Improvement Technology System CIITS 
 They are beginning steps to creating their Professional Growth Plan PGP in CIITS
 They have held Data Dialogues over the recent Measurement of Academic Progress MAP was completed with each grade level.
 
4.D.2. Jr./Sr. High Principal's Report  
 
Discussion: 
Principal Stockman has acknowledged the following at the Middle/High School for this month:
In relation to recent MAP Assessments:
 Engaged in "Data Dialogues" with all Instructional Staff Members
Discussion of Overall Results:
 Growth vs. Non-Growth; On Level vs. Not On-Level
 Areas of Concern
 Discussion of Challenges: Logistics, Classroom Management, Progress Monitoring, 
Methods of Instruction
 Discussion of Reading Initiatives: Word of the Day, Testing Power Verb of the Week, DEAR, etc. 
 Results of Data Chats: *Adjust  Student Placements *Response to Intervention Classes
*Accelerated Learning Opportunities *Differentiated Instruction *Adjust Instruction *Content *Methodology *Student Engagement*Classroom Management *Master Schedule  
4.D.3. Review of student initial instructional Measurement of Academic Progress (MAP) Assessments and potential instructional adjustments based on those results.   
4.D.4. Enrollment and Attendance Report  
4.D.5. Superintendent's Report  

5. Action Items (Affirmative Motion needed)  
5.A. Approval of Treasurer's Report  

Order #5401 - Motion Passed:  Approval of the treasurer's report as presented passed with a motion by Mrs. Vicki Allen and a second by Ms. Tracy Overby.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

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5.B. Approval of Working Budget FY 14-15  

Order #5402 - Motion Passed:  Approval of Working Budget FY 14-15 passed with a motion by Mrs. Vicki Allen and a second by Ms. Melissa Knight. Jenny Bruce presented the budget. 
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

5.C. Approval of second reading of Board Policy 06.33 and associated procedure/form 06.33 AP 2 related to transportation and student release from the bus.  

Order #5403 - Motion Passed:  Approval of second reading of Board Policy 06.33 and associated procedure/form 06.33 AP 2 passed with a motion by Ms. Tracy Overby and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

5.D. Approval of continuing MOA with the Pennyroyal Center to provide mental health therapy and consultative services for the 2014-2015 school year  

Order #5404 - Motion Passed:  Approval of continuing MOA with the Pennyroyal Center to provide mental health therapy and consultative services for the 2014-2015 school year  passed with a motion by Mrs. Vicki Allen and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

5.E. Approval of Federal Cash Statement Request per KDE assurances  

Order #5405 - Motion Passed:  Approval of Federal Cash Statement Request per KDE assurances  passed with a motion by Mrs. Vicki Allen and a second by Ms. Tracy Overby.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

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5.F. Approval of general assurances to be submitted to KDE as required.  

Order #5406 - Motion Passed:  Approval of assurances to be submitted to KDE as required  passed with a motion by Ms. Melissa Knight and a second by Mrs. Vicki Allen.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

5.G. Approval of KETS offer of assistance in the amount of $5,144 to be escrowed up to 3 years.  

Order #5407 - Motion Passed:  Approval of KETS offer of assistance in the amount of $5,144 to be escrowed up to 3 years  passed with a motion by Mrs. Vicki Allen and a second by Ms. Tracy Overby.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

5.H. Approval of engagement to retain Mike Owsley and the firm of English, Lucas, Priest, and Owsley as legal counsel for the Dawson Springs Board of Education.  

Order #5408 - Motion Passed:  Approval of engagement to retain Mike Owsley and the firm of English, Lucas, Priest, and Owsley as legal counsel for the Dawson Springs Board of Education  passed with a motion by Ms. Tracy Overby and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

5.I. Approval of Superintendent to chair the District Facilities Planning Process and begin putting together the Local Planning Committee (LPC) as required. One Board Member must serve on the LPC committee.  

Order #5409 - Motion Passed:  Approval of Superintendent to chair the District Facilities Planning Process and begin putting together the Local Planning Committee (LPC) as required  passed with a motion by Ms. Tracy Overby and a second by Mrs. Vicki Allen.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

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5.J. Approval of Senior class trip to the Bahamas at the request of class sponsor Sasha Fight  

Order #5410 - Motion Passed:  Approval of Senior class trip to the Bahamas at the request of class sponsor Sasha Fight  passed with a motion by Mrs. Vicki Allen and a second by Ms. Tracy Overby.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

6. Student Learning and Support Consent Items  

Order #5411 - Motion Passed:  Approval of consent agenda passed with a motion by Mrs. Vicki Allen and a second by Ms. Tracy Overby.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

6.A. Approval of Board Meeting Minutes for August 18, 2014. Tax Hearing August 27, 2014 and Special Meeting (Tax Rate) August 27, 2014.  
6.B. Approval of Payment of Bills and Salaries  
6.C. Acknowledge Notification of Personnel Actions:
Hired
Mary Beth Drennan   Cook/Baker
Chris Smiley   Substitute Bus Driver
Brooke Barnett   Substitute Teacher
Mary Grace Chappell   Substitute Teacher
Laura Garrett   Substitute Teacher (rehire)
Shannon Garrett   Substitute Teacher
Sabrina Abbot  
6.D. Approval of on campus advertisements per board policy 10.4 for: Planters Bank, Mi Pueblo, Madisonville Tire & Retreading, Quik Change, Walmart, Dr. Pepper, Casey's, Ideal, Subway, First United Bank, Hancock Bank & Trust, APC Solutions, Riddle Insurance, Baptist Health, Madisonville Ford Nissan, Plea  
6.E. Approval of fundraiser "Pink Panther Challenge" on Sept. 30 and August 1st by Dianne Labrado and the FRYSC Center  
6.F. Approval of Superintendent expenses  

7. Approval to enter into closed session to discuss potential legal issue.  

Order #5412 - Motion Passed:  Approval to enter into closed session to discuss potential legal issue  passed with a motion by Mrs. Vicki Allen and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

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8. Approval to exit from closed session  

Order #5413 - Motion Passed:  Approval to exit from closed session  passed with a motion by Mrs. Vicki Allen and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

9. Adjournment  

Order #5414 - Motion Passed:  Approval to adjourn the meeting passed with a motion by Mrs. Vicki Allen and a second by Ms. Tracy Overby.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

_____________________________________	_____________________________________
Earl Menser	Jennifer Bruce
Chairman	Secretary