Nelson County Board of Education Regular Meeting
August 21, 2007 07:00PM
Central Office, Bardstown, Ky.
The Nelson County Board of Education held a regular session at the district central office, 1200 Cardinal Drive, Bardstown, Ky., beginning at 7 p.m. on Tuesday, August 21, 2007, with the following members present:

Attendance Taken at 7:01 PM: 

Present Board Members: 
Mr. Frank Hall 
Ms. Judy Jett 
Mr. Nicky Rapier 
Mr. Todd Sanders 
Mr. Adam Wheatley

I. Call to Order 

II. Changes to the agenda
Under Changes to the agenda, the following was noted: Prior to the meeting, a motion was made by Todd Sanders and seconded by Frank Hall to go into executive session to discuss personnel matters.   No action was taken, and a motion by Frank Hall, seconded by Nicky Rapier, adjourned the executive session.   In other changes, the “Guest Comments” section was moved to earlier in the agenda to allow comments prior to the discussion of policies and procedures.
At this time, it was noted that David Davis, a concerned citizen of Nelson County, was in attendance for the  previous tax hearing, marking his 9th year in attendance at this hearing which addresses the tax rate.

III. Student/Employee Performance - NCHS Ag Department 
Hannah Downs performed her speech regarding women in agriculture.   She won the FFA state competition as a senior, and will participate in the national competition in October, 2007. 

IV. Student/Employee Recognition  
Central Office: The Nelson County Special Ed program received $85,000  from the Crusade for Children.  That is up $3,000.  $35,000 was awarded for consultants’ salaries and $50,000 for computers and software.
Boston: Boston Middle School Girls’ Basketball team is playing the middle school league for the first time.  The girls have won their first three games including an overtime game against St. Gregory.
NCHS: On June 25, 2007, Shelby Heiskell was elected to and named the newest member of the Board of Directors for the Nelson County Chapter of the American Red Cross.  Dr. Lantz read a letter from the American Red Cross detailing her contributions to the organization.
On July 28, 2007, Josh Noe (sophomore at NCHS) won the Kentucky State Mountain Dulcimer Contest during the Kentucky Music Weekend festival.  Josh became Kentucky’s Grand Champion dulcimer player in the adult division.  
Pvt. First Class Amanda Whitehouse successfully completed basic training for the Kentucky Army National Guard.
Samantha Drake gave verbal commitment to University of Kentucky to play basketball, making her only the 2nd to ever receive a commitment as a sophomore from KY
Foster Heights: Foster Heights is pleased to have 3 student teachers this semester:  Johanna Blanford, Tia Palmer and Marjorie Jury.
Elaine Beam made home visits to every child in her classroom.
Kira Harmon’s goat, Wild Thang, won 3rd place at the state fair.
OKHMS: Two 8th grade students are participating with the high school marching band: Alli Hall and Wesley Miles.
Major efforts towards recycling are taking place at OKH as the school is equipped with several recycling bins. All students and staff are encouraged to make a conscious effort to recycle.
A great deal of work was done on the OKHMS outdoor classroom as teachers and students volunteered over the summer to lay pavers for the new patio section.  
Bloomfield Middle: Tyler Fritz, an 8th grader participated with the high school band at the opening of the Ky. State Fair.
Kaleb Cecil, 6th grader, was interviewed and selected to represent Nelson Co on an educational 2 weeks tour of Canada. 
Maddie Hahn, 8th grade also participated as a presenter for the Ky. State Fair.
Alan Miller, a BMS staff member, for over 20 years has been a participant in the state fair with his sheep herding dogs. 
Our Blazer football team played its first ever football game on campus this past Saturday.
Bloomfield Elementary: Jennifer Jackey placed first and second in the 4H Photography Division at the Kentucky State Fair.

V. Operations - Consent Agenda  

V.A. Information - Personnel Actions:
Offers of employment were offered to the following:
Richard Young, Bus Driver, District; John Martin, Teacher, NCHS; Chasidy Thompson, Teacher, Foster Heights; Charles Greenwell, Teacher, NCHS; Verna Marie Lyons, Teacher, NCHS; Penny Smith, Child Care Asst.I, Cox’s Creek; Jennifer Spalding, Cook/Baker, NCHS; Rebecca Clark, Child Care Asst. I, New Haven; Lora Mattingly, Instructional Asst. II, NCHS; Beverly Skaggs, Preschool Asst. I, Boston; Shawn Lucus, Instructional Asst. I, New Haven; Tiffanie Wimsett, Instructional Asst. I/Lunchroom Monitor, New Haven; Manual Figg, Tech Specialist I, District; Joe Cecil, Tech Specialist I, District; Fred Wendelgast, Custodian I, NCHS; Michael Bray, MS Basketball Coach, New Haven; Brian Brown, MS Football Coach, OKHMS; Jessica Rogers, MS Asst. Girls’ Basketball Coach, New Haven; Margaret Stone, Homebound Teacher, District; Randy Robertson, Homebound Teacher, District; Harold Brussell, Homebound Teacher, District; Martha Morrow, Part-time Teacher, NCHS; Jennifer Buckman, Part-time Teacher, District; Paula Filiatreau, Part-time Teacher, District; Gale Phelps, Instructional Support, District; Rick Crenshaw, Truancy Mediator, District
Bus Monitors – Transportation:
Janice Clark, Heather Hall, Agnes Brey, Patsy Chesser, Pam Downs, Carolyn Mattingly, Robin Hardin, June Berry, Debra Martin, Paul Stokes, Catherine Clark, Glenda Owens, Carissa Riley, Deanna Hillard, Sandra Buckman, Dianna Downs, Denise Cecil
Classified Substitutes: 
Carolyn Haycraft; April Buckman; Angela Guthrie; Cindy Kelley 
Substitute Teachers – Certified: 
LaDonna Akridge, Howard Baker, James Beam, Carissa Billings, Patricia Boone, Susan Brown, Teri Buchner, Marni Campbell, Lisa Carrico, Mike Cecil, Angelika Charles, Connie Cherry, Gloria Coleman, Tiffany Corder, Melanie Cundiff, Andrea Darby, Pamela Davis, Mary Ann Dodson, Lauren Drake, Kenneth Draper, Cathy Edelen, Heather Eye, Rebecca Filiatreau, Jennifer Frederick, Joel Gedding, Rebecca Geddings, Sherry Grace, Elizabeth Graeter, Bonnie Grider, Lowell Hanson, Marcia Harmon, Julie Hatfield, Kalisa Hauschen, Martha Hawkins, Troy Henry, Matthew Hicks, Kelly Hill, Karen Holt, Katherine Houghlin, Charlotte Jerome, Robin Jones, Randi Jury, Rana Kaissieh, Jeffery Kisegy, Devona Kvartek, Richard Logsdon, Dolores Lundy, Stephanie Lymes, Thomas Lynch, Carole Matthews, Catherin Morrow, Martha Mitchell, Jennifer Noggle, Margaret Pozgay, Nicholas Reiland, Ruth Riddle, Olivia Rippy, Elizabeth Sauer, Anita Schenck, Joyce Seward, Dawn Seawater, Mary Shipp,Bethany Sketo, Mary Skube, Dolly Smith, Sandra Stinson, Jill Sunderland, Pam Talbott, Jessica Terrell, Rebecca Thompson, Tara Thornsberry, Charles Upson, Mary Walden, Linda Weddle,  Selena Wilson, Joyce Yates, Shonnie Yates, Todd Wallace
Resignations were accepted from the following: Lilly Rust, Bus Driver, Transportation; James Shearer, Technology Director, District; Susanne Krause, Teacher, OKHMS; Linda Miller, Cafeteria Monitor, New Haven; Robert Foutch, Webmaster, Bloomfield M.S.; Danny Hatfield, Bus Driver, Transportation; Carrie Gary, Teacher, OKHMS; Daniel Mattingly, Teacher, NCHS; Robin Mudd, Bus Driver, Transportation 
The following transfer was approved: Katherine Walker, Teacher, Cox’s Creek to Bloomfield Elementary
				
V.B. Action Items - Operations  
Primary Motion Passed:   Action to approve consent agenda items was passed with a motion by Mr. Todd Sanders and a second by Mr. Frank Hall. Motion carried unanimously.
V.B.1. Treasurer's Report  
V.B.2. Bills and Claims  
V.B.3. Munis Report  
V.B.4. Leaves of Absence: None  
V.B.5. Minutes from Previous Meeting of July 17, 2007  
V.B.6. Overnight/Out of State Trips 
Overnight/out of state trips approved include Jason Detre to take 10 students to the Ky. State Wrestling Championships in Frankfort, Ky. February 14-16, 2008, David Barnes to take 6 students to the Rowan County Golf Invitational in Morehead, Ky., September 14, 2007, Soccer Coach Brown to take 34 students to soccer camp at Tusculum College, Greenville, Tenn., July 22-26, 2007, Bart Bruner to take 80-85 students to Football Camp at Ky. Wesleyan College, Owensboro, Ky., July 28 – 31, 2007, Nancy Barker to attend, with one student, the National Dulcimer Contest in Winfield, Kansas, September 12 – 16, 2007, and Josh Mitcham to take 30 students to the Racer Roundup at Murray State, September 20 – 21, 2007  

VI. Student Support Services  
VI.A. Construction Update
Michael Salsman presented an update by Michael Salsman on construction progress at the new Central Office and new Alternative School.   Photographs accompanied the update.
VI.A.1. Approval of Construction Drawings for Renovation Projects - Decision 
Board approval is required for the completed construction drawings for the renovations scheduled at Nelson County High School, the Vocational School, and athletic facilities. 
Primary Motion Passed:  Action to approve construction drawings for the renovation of Nelson County High School, Vocational School and Athletic Facilities was passed with a motion by Mr. Nicky Rapier and a second by Ms. Judy Jett.  Motion carried unanimously.

VI.B. Change Orders  

VI.B.1. Change Order #1 - OKHMS Athletic Building  
Rather than use a sewage pump and line to the pump station for Nelson County High School, a lateral system was installed.  With the lateral system a credit of $10,664.00 was realized from Dave Cook Construction, Inc.
Primary Motion Passed:  Action to approve Change Order #1 for the new OKHMS Athletic Building was passed with a motion by Mr. Frank Hall and a second by Mr. Todd Sanders.  Motion carried unanimously.

VI.B.2. Change Order #1 - new Alternative School  
Marker boards for the new Alternative School have been donated by Atlas Enterprises, resulting in a credit of $2,399.
Primary Motion Passed:  Action to approve Change Order #1 for the new Alternative School was passed with a motion by Mr. Todd Sanders and a second by Mr. Frank Hall.  Motion carried unanimously.

VI.B.3. Change Order # 22 - new Alternative School 
Without acoustical ceilings, there would be unexpected noise transfer from one classroom to another.   Bennett’s Carpets, Inc. will provide all labor and materials to seal from the tops of the walls to the deck at a cost of $3,150.
Primary Motion Passed:  Action to approve Change Order # 22 for the new Alternative School was passed with a motion by Ms. Judy Jett and a second by Mr. Nicky Rapier.  Motion carried unanimously.

VI.B.4. Change Order # 23 - new Central Office  
Due to additional equipment included in the IT cabinet, an increased cooling capacity is required by the Kentucky Department of Education.   Walker Mechanical Contractors can provide materials and labor to install a ductless 3 ton unit for $7,857.
Primary Motion Passed:  Action to approve Change Order # 23 for the new Central Office was passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.  Motion carried unanimously.

VI.B.5. Change Order #24 - new Central Office  
Due to additional equipment included in the IT cabinet, an increased cooling capacity is required by the Kentucky Department of Education.   Advanced Electrical Systems can provide all labor for additional wiring for a cost of $9,415.
Primary Motion Passed:  Action to approve Change Order # 24 for the new Central Office was passed with a motion by Ms. Judy Jett and a second by Mr. Todd Sanders.  Motion carried unanimously.

VI.C. Voice Over IP - Decision 
With the opening of the new Central Office and Horizons Academy and with the implementation of fiber throughout the district, we are now in a position to take advantage of VoIP (Voice over Internet Protocol).  This solution in the short term will be more expensive than a stand alone voicemail system, but over the long term will save us money and give us much more functionality.   The cost of the system is approximately $110,000 and will be paid from technology funds. It was noted that this sytem will pay for itself in just over 2 ½ years, that the system has redundancy in the event that some part of the system goes down, and offers such features as voicemail to email, direct fax lines via email, and is easy to add on to as new facilities are built.
Primary Motion Passed:  Action to approve the recommended contract for Voice Over IP was passed with a motion by Mr. Frank Hall and a second by Mr. Todd Sanders.  Motion carried unanimously.

VI.D. Pre-audit Annual Financial Report - Decision  
Primary Motion Passed:   The Fiscal Year 2007 Pre-audit Annual Report was passed with a motion by Mr. Todd Sanders and a second by Ms. Judy Jett.  Motion carried unanimously.

VI.E. Tax Rate - Decision 
The Director of Finance recommends adoption of the 4 percent rate of 56.4 cents per $100 dollars of real property and 59.5 cents per $100 dollars of personal property.   This rate includes .1 to recover losses due to prior year exonerations. It is further recommended that the Nelson County Board of Education levy a rate of 54.80 per $100 dollars in valuation for motor vehicles.  
Primary Motion Passed:  Action to adopt the 4 percent rate of 56.4 cents per $100 dollars of real property and 59.5 cents per $100 dollars of personal property, which includes .1 to recover losses due to prior year exonerations, and a rate of 54.80 per $100 dollars in valuation for motor vehicles was passed with a motion by Mr. Todd Sanders and a second by Mr. Nicky Rapier.  Motion carried unanimously.

VII. Student Instructional Services  

VII.A. WOW: Role of Nelson County School Board Members
Dr. John Casper and Mr. Greg Hash presented a Power Point show detailing the involvement of the Board members in WOW (Working on the Work.)   The areas of leadership, collaboration, monitoring, responsiveness, advocacy, ownership and goals were addressed. 

VII.B. KSBA Policies/Procedures  
School Board members took the following actions on 2007 policy updates suggested by the Kentucky School Boards Association:
03.13251	Adopt with modification: Under “Employee Drug Testing Program” change the wording in the last bullet to “Employees shall not dispense such ‘illegal” drugs…”
03.1335		Adopt as written
03.173		Adopt with modification: Change the word “teacher” to “certified employee.”
03.2		Adopt as written
03.2321		Adopt as written
03.23251	Adopt with modification: Under “Employee Drug Testing Program” change the wording in the last bullet to “Employees shall not dispense such ‘illegal’ drugs…”
03.2711		Adopt as written
04.3111		Adopt as written
08.2323		Adopt as written
09.14		Adopt as written
09.3		Adopt with modification: Delete last sentence “Students may participate …only where they are enrolled.”
09.422		Adopt as written
09.425		Adopt as written
09.4294		Adopt with modification: Eliminate the letter “s” from “becomes”
09.1232		Adopt as written
09.12321	Adopt as written
09.1233		Adopt as written

A motion to acknowledge receipt of the procedure updates was made by Mr. Nicky Rapier and seconded by Mr. Frank Hall.   The motion carried unanimously.

VIII. Guest Comments: None  

IX. Adjourn  
Primary Motion Passed:  Motion to adjourn passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall. Motion carried unanimously. 

_____________________________________
Chairperson
_____________________________________
Superintendent