Title: Regular Meeting
Author: katrina.kinman
Last saved by: Whalen, Leonard

1539

Regular Meeting
June 23, 2014 5:00 PM
School Board Room 
118 East Acadia Street 
Dawson Springs, KY
The Dawson Springs Board of Education met in regular session June 23, 2014 at 5:00 PM in the School Board Room 
118 East Acadia Street 
Dawson Springs, KY with the following school board members present:

1. Call to Order and Welcome  
 
Rationale: 

2. Roll call  
 
Discussion: 
Also present: Leonard Whalen, Jenny Bruce, Kevin Stockman, Karen Wallace, Kristen Alexander, Carolyn Walker, Truly Martin.

3. Approval of the Agenda  

Order #5350 - Motion Passed:  Recommendation to approve the agenda passed with a motion by Ms. Tracy Overby and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Yes
Ms. Melissa Knight        Yes
Mr. Edward Menser         Absent
Ms. Tracy Overby          Yes

4. Recognition, discussion, communication and report items (No Board Action)  
4.A. Recognition of graduates Brad Earl Williams and Tyler Ryan Bowlsbey   
4.B. Communications  
4.B.1. Board Member Communications  
4.B.2. Citizens and Delegations (This is an opportunity for any citizen or delegation to approach the Board and be heard on any item/issue on the agenda or not on the agenda. It is appreciated that the building Principal and/or Superintendent get the opportunity to resolve any issues prior.)  
4.C. Reports  
4.C.1. Elementary Principal's Report  
4.C.2. Jr./Sr. High Principal's Report  
4.C.3. Enrollment and Attendance Report  
4.C.4. Superintendent's Report  

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5. Action Items (Affirmative Motion needed)  
5.A. Approval of Treasurer's Report  
 
Rationale: 
The treasurer's report is presented for your review and approval. 
5.B. Approval to continue with US Bank as our Bond of Depository  

Order #5351 - Motion Passed:  Approval to continue with US Bank as our Bond of Depository  passed with a motion by Ms. Tracy Overby and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Yes
Ms. Melissa Knight        Yes
Mr. Edward Menser         Absent
Ms. Tracy Overby          Yes

5.C. Approval to escrow up to 3 years the second offer of assistance for $3,436 from the KY Education Technology Funding Program.    

Order #5352 - Motion Passed:  Approval to escrow up to 3 years the second offer of assistance for $3,436 from the KY Education Technology Funding Program  passed with a motion by Ms. Tracy Overby and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Yes
Ms. Melissa Knight        Yes
Mr. Edward Menser         Absent
Ms. Tracy Overby          Yes

5.D. Approval of Contract for FRYSC Funding for 2014-2015 in the amount of $65,096.59  

Order #5353 - Motion Passed:  Approval of Contract for FRYSC Funding for 2014-2015 in the amount of $65,096.59  passed with a motion by Ms. Tracy Overby and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Yes
Ms. Melissa Knight        Yes
Mr. Edward Menser         Absent
Ms. Tracy Overby          Yes

5.E. Approval of the Certified Evaluation Plan (CEP) for 2014-2015  
 
Rationale: 
Our Certified Evaluation Plan (CEP) was created using the framework provided by KDE and was developed locally by our own stakeholders. 

The stakeholders involved are:
Jennifer Ward
Kent Workman
Lesley Mills
Kevin Stockman
Dan Dillingham
Michael Davenport
Julie Scott
Rachel McCain
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The CEP, upon approved by the Board, will then be submitted to Frankfort for KDE review. Most Districts have been asked to clarify some items and make slight revisions. We anticipate we may have to do the same. We must have our plan finalized when staff returns in August so we can share it with them.

Order #5354 - Motion Passed:  Approval of the Certified Evaluation Plan (CEP) for 2014-2015 passed with a motion by Ms. Melissa Knight and a second by Ms. Tracy Overby.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Yes
Ms. Melissa Knight        Yes
Mr. Edward Menser         Absent
Ms. Tracy Overby          Yes

5.F. Approval of accepting Insurance Package from Liberty Mutual which includes Property, Liability, Vehicles, Umbrella, and Workers Comp at an annual cost of $90,327.  
 
Rationale: 
After comparing quotes between Wright Specialty and Liberty Mutual, with very similar coverages, I would recommend going with our current carrier Liberty Mutual. The quote from Liberty Mutual is roughly $3000 more per year but it includes 5 million dollars in earthquake insurance versus 1 million with Wright Specialty. 

I would also ask the Board to consider whether we may want to add additional earthquake coverage at the rate of the following:
5 million (included)
10 million ($7,313 additional)
15 million ($9,750 additional)
20 million (12,250 additional)

I am not a forecaster but experts anticipate we will more than likely have a major earthquake at some point in the relatively near future (in reality this could be a week, year, or 50 years, who knows). At any rate, should we not have coverage, something of this magnitude could potentially close us for good. With this being said, I think this is something to consider. Generally, FEMA and the federal government might help with about half the funding (but that is not automatic). I anticipate at this time it would cost us 35 million +/- to rebuild similar facilities to meet current code and standards.  

Order #5355 - Motion Passed:  Approval of accepting Insurance Package from Liberty Mutual which includes Property, Liability, Vehicles, Umbrella, and Workers Comp at an annual cost of $90,327  passed with a motion by Ms. Tracy Overby and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Yes
Ms. Melissa Knight        Yes
Mr. Edward Menser         Absent
Ms. Tracy Overby          Yes

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5.G. Approval of accepting Student Accident Insurance Proposal for 2014-2015 from Roberts Insurance for $8,709.50.  
 
Rationale: 
After comparing our current student insurance provider Monumental Insurance at an annual renewal cost of $10,012 with a 5 million dollar maximum benefit against Roberts Insurance and the Nationwide Company at a cost of $8,709.50 with a 7.5 million dollar maximum benefit. The policies themselves seem to be quiet similar in their coverage overall. The lower cost and higher maximum benefit makes sense to go with Roberts insurance.  
5.H. Approval to continue annual membership with the Kentucky School Boards Association (KSBA)  

Order #5356 - Motion Passed:  Approval to continue annual membership with the Kentucky School Boards Association  passed with a motion by Ms. Tracy Overby and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Yes
Ms. Melissa Knight        Yes
Mr. Edward Menser         Absent
Ms. Tracy Overby          Yes

5.I. Approval of Contract with Wellness Place LLC to provide clinical psychologist/psychologist associate services for the 2014-2015 school year.  
 
Rationale: 
Contract to reflect $69 per hour up to 325 hours for the fiscal year. As I understand it, this is a similar contract to prior years. 

Order #5357 - Motion Passed:  Approval of Contract with Wellness Place LLC to provide clinical psychologist/psychologist associate services for the 2014-2015 school year  passed with a motion by Ms. Tracy Overby and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Yes
Ms. Melissa Knight        Yes
Mr. Edward Menser         Absent
Ms. Tracy Overby          Yes

5.J. Approval of 2014-2015 Preschool Tuition Rate prorated based on a daily fee of $4.69 per day.    
 
Rationale: 
Preschool tuition rate based on research and recommendation of Kristen Alexander. This is the same fees as last year. 
5.K. Motion to modify Board Agenda to address student accident insurance  

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Order #5358 - Motion Passed:  Motion to modify Board Agenda to address student accident insurance  passed with a motion by Ms. Tracy Overby and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Yes
Ms. Melissa Knight        Yes
Mr. Edward Menser         Absent
Ms. Tracy Overby          Yes

5.L. Approval to accept Monumental's proposal for student accident insurance for 2014-2015 at a cost of $10,012  

Order #5359 - Motion Passed:  Approval to accept Monumental's proposal for student accident insurance for 2014-2015 at a cost of $10,012  passed with a motion by Ms. Tracy Overby and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Yes
Ms. Melissa Knight        Yes
Mr. Edward Menser         Absent
Ms. Tracy Overby          Yes

6. Student Learning and Support Consent Items  
6.A. Approval of Board Meeting Minutes for May 19, 2014 and June 6, 2014 special working meeting.  

Order #5360 - Motion Passed:  Recommendation to approve the board minutes for passed with a motion by Ms. Tracy Overby and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Yes
Ms. Melissa Knight        Yes
Mr. Edward Menser         Absent
Ms. Tracy Overby          Yes

6.B. Approval of Payment of Bills and Salaries  
6.C. Acknowledge Notification of Personnel Actions:
Hired
Melinda DeBoe   Primary Teacher (effective 7-1-14)
Angelan Bell   Speech & Language Pathologist(effective 7-1-14)
Retiring: Trudy Hendrickson (effective June 30, 2014)  
6.D. Approval of Director of Teaching and Learning Job Description (prior Chief Academic Officer)  
6.E. Approval of revised Director of Pupil Personnel (DPP) job description  
6.F. Approval of revised Assistant Principal job description  
6.G. Approval of Concessions Coordinator job description  
6.H. Approval to hire approximately 30 Substitute Teachers for the 2014-2015 School Year  
6.I. Approval of Superintendent expenses  
6.J. Approval to surplus unused and outdated desks, books, and other supplies no longer used or needed. 

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7. Adjournment  

Order #5361 - Motion Passed:  Approval to adjourn the meeting passed with a motion by Ms. Tracy Overby and a second by Mr. Cliff Key.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Yes
Ms. Melissa Knight        Yes
Mr. Edward Menser         Absent
Ms. Tracy Overby          Yes

_____________________________________	_____________________________________
Earl Menser	Jennifer Bruce
Chairman	Secretary