Title: Regular Meeting
Author: katrina.kinman
Last saved by: Whalen, Leonard

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Regular Meeting
May 19, 2014 5:00 PM
School Board Room 
118 East Acadia Street 
Dawson Springs, KY
The Dawson Springs Board of Education met in regular session May 19, 2014 at 5:00 PM in the School Board Room 
118 East Acadia Street 
Dawson Springs, KY with the following school board members present:
Attendance Taken at 5:00 PM: 

Present Board Members:   
Mrs. Vicki Allen 
Ms. Melissa Knight 
Mr. Edward Menser 
Ms. Tracy Overby 
 
Absent Board Members:   
Mr. Cliff Key 

1. Call to Order and Welcome  
 
Rationale: 

2. Roll call  
 
Discussion: 
Also present: 

3. Approval of the Agenda  

Order #5329 - Motion Passed:  Recommendation to approve the agenda passed with a motion by Mrs. Vicki Allen and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Yes
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

4. Recognition, discussion, communication and report items (No Board Action)  
4.A. Recognition  
4.A.1. Recognition of Elementary Academic Team members who individually placed in competition. Entire teams will be recognized in school awards day.  
 
Rationale: 
6th Grade Showcase Winners: Final Standings, Dawson Springs 3rd place
Cynthia Solomon- 6th place Language Arts, 3rd place Composition
Zoe Howton- 4th place Mathmatics	
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Daniel Garrett- 2nd place Science, 4th place Composition
Ethan Vincent- 5th place Social Studies, 5th place Arts and Humanities

District 12 Elementary: Final Standings, Dawson Springs 3rd place
Quick Recall- 1st place
Future Problem Solving- 2nd place
Caleb Garrett- 1st place Composition, 5th place Science
Dylan Dawson- 3rd place Mathmatics
Gabe Workman- 4th place Mathmatics
Jackson Creekmur- 4th place Social Studies
Abby Garrett- 4th place Composition
Austin McCutchen- 5th place Arts and Humanities

Region 4 Elementary: Final Standings, Dawson Springs 8th place
Future Problem Solvers- 3rd place
Caleb Garrett- 2nd place Composition 
4.B. Communications  
4.B.1. Board Member Communications  
4.B.2. Targeted discussion regarding drug concerns in our schools  
4.B.3. Citizens and Delegations  
4.C. Reports  
4.C.1. Elementary Principal's Report  
4.C.2. Jr./Sr. High Principal's Report  
4.C.3. Elementary and Jr/Sr High School Principal MAP assessment presentation  
4.C.4. Enrollment and Attendance Report  
4.C.5. Superintendent's Report  

5. Action Items (Affirmative Motion needed)  
5.A. Approval of Treasurer's Report  
 
Rationale: 
The treasurer's report is presented for your review and approval. 

Order #5330 - Motion Passed:  Approval of the treasurer's report as presented passed with a motion by Ms. Tracy Overby and a second by Mrs. Vicki Allen.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

5.B. Approval of 2014-2015 tentative budget.  

Order #5331 - Motion Passed:  Approval of 2014-2015 tentative budget  passed with a motion by Mrs. Vicki Allen and a second by Ms. Tracy Overby.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

5.C. Approval of submitting Capital Outlay request form.  

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Order #5332 - Motion Passed:  Approval of submitting Capital Outlay request form  passed with a motion by Mrs. Vicki Allen and a second by Ms. Tracy Overby.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

5.D. Approval of 2014-2015 Extra Service Pay Scale with modifications and Employee Certified and Classified Pay Scale/Salary Table with a mandated 1% pay increase for every employee  

Order #5333 - Motion Passed:  Approval of the 2014-2015 extra service salary schedule and regular employee Certified and Classified pay scale with a 1% mandated pay increase  passed with a motion by Ms. Tracy Overby and a second by Mrs. Vicki Allen.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

5.E. Approval of Elementary K-6 RTI Aide position job description.   

Order #5334 - Motion Passed:  Approval of Elementary K-6 RTI Aide position job description  passed with a motion by Mrs. Vicki Allen and a second by Ms. Tracy Overby.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

5.F. Approval to add position of Elementary RTI Aide Grades K-6 to be taken out of Title Funds.  

Order #5335 - Motion Passed:  Approval to add Elementary RTI Aide position Grades K-6 to be taken out of Title Funds  passed with a motion by Mrs. Vicki Allen and a second by Ms. Tracy Overby.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

5.G. Approval to move Preschool from current location into the Elementary Building   
 
Rationale: 
We had Nancy Lovett, Director of the Calloway County Early Childhood Regional Training Center come evaluate three potential classroom spaces in our elementary and she deemed all three of them all to be sufficient. Each location did present pros and considerations with each needing some minor modifications to meet our needs. 

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After meeting and discussing the potential move, 3 of 4 of our school administrative team, including myself, felt this move was in our best interest for a number of reasons. Our kindergarten and first grade teachers were also enthused about this potential move when it was mentioned to them as a potentially happening. In addition to all the positives of having the preschoolers in our elementary building accessing our services, here are a few things we believe will help improve student success:
-teacher collaboration
-administrative support
-lunchroom accessibility
-media center accessibility
-gym accessibility 
-additional adult teaching and support staff availability
-observing older students (observing student independence)

 I anticipate we will save between $8,000- $10,000+ annually based on utility costs which does not include transportation of meals, necessary repairs and maintenance to the current preschool facility.  

Order #5336 - Motion Passed:   passed with a motion by Mrs. Vicki Allen and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

5.H. Approval of Superintendent's reorganization plan to maximize Administrator strengths and growth opportunities.  
 
Rationale: 
Board Team I had a meeting with all Administrators together on Friday afternoon to again be sure all were in agreement with our reorganization plan. I asked everyone if they had any questions, comments, or concerns more than once and everyone was fine with the plan. I do think it gives us the best opportunity to get folks in the best area to use their strengths and also give them the opportunity to build their skill set and "toolbox" for opportunities which may come up in the future. I think given the team we currently have, this is our best structure. In the future we may have to re-evaluate as our team changes...at whatever point that may be.  

Order #5337 - Motion Passed:  Approval of Superintendent's reorganization plan to maximize Administrator strengths and growth opportunities  passed with a motion by Ms. Tracy Overby and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

5.I. Approval of Superintendent to construct a committee of school and community stakeholders to review and revise vision and mission statement. Committee will include 1 board member.   
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Order #5338 - Motion Passed:  Approval of Superintendent to construct a committee of school and community stakeholders to review and revise vision and mission statement. Committee will include 1 board member  passed with a motion by Mrs. Vicki Allen and a second by Ms. Tracy Overby.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

5.J. Approval of District Technology Plan for 2014-2015  

Order #5339 - Motion Passed:  Approval of District Technology Plan for 2014-2015 passed with a motion by Ms. Tracy Overby and a second by Mrs. Vicki Allen.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

6. Student Learning and Support Consent Items  

Order #5340 - Motion Passed:  Approval of consent agenda passed with a motion by Ms. Tracy Overby and a second by Mrs. Vicki Allen.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

6.A. Approval of Board Meeting Minutes for   

Order #5341 - Motion Passed:  Recommendation to approve the board minutes for passed with a motion by Mrs. Vicki Allen and a second by Ms. Tracy Overby.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

6.B. Approval of Payment of Bills and Salaries  

Order #5342 - Motion Passed:  Approval of the payment of bills and salaries passed with a motion by Mrs. Vicki Allen and a second by Ms. Tracy Overby.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

6.C. Approval to accept Kem, Duguid and Associates PSC out of Hopkinsville to conduct our 2014/2015 school audit at an estimated price of $12,360  

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Order #5343 - Motion Passed:   passed with a motion by Mrs. Vicki Allen and a second by Ms. Tracy Overby.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

6.D. Approval to accept amended FRYSC Contract for 2013-2014 which gains us an additional $283.50. Contract total moves from $76,537.04 to $76,820.55.   

Order #5344 - Motion Passed:   passed with a motion by Mrs. Vicki Allen and a second by Ms. Tracy Overby.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

6.E. Acknowledge Notification of Personnel Actions:
Hired
Ken Cummins - HS Spanish Teacher (effective 7-1-14)
Mark Gentry - Kitchen Manager (7-1-14)
Darla Adams - Cook/Baker (7-1-14)
	
Resignation rescinded: Kevin Stockman - HS Principal

Retiring 6-30-14
Certified:
Jamie Brantley - Primary Tea  
6.F. Approval of Superintendent expenses  

Order #5345 - Motion Passed:  Approval of Superintendent expenses  passed with a motion by Ms. Tracy Overby and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

7. Approval to enter into executive session to discuss potential litigation and also to discuss preparations for Superintendent Evaluation.  

Order #5346 - Motion Passed:  Approval to enter into executive session to discuss potential litigation and also to discuss preparations for Superintendent Evaluation  passed with a motion by Mrs. Vicki Allen and a second by Ms. Tracy Overby.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

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7.A. Approval to exit executive session  

Order #5347 - Motion Passed:  Approval to exit executive session  passed with a motion by Mrs. Vicki Allen and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

8. Adjournment  

Order #5348 - Motion Passed:  Approval to adjourn the meeting passed with a motion by Mrs. Vicki Allen and a second by Ms. Melissa Knight.  
Mrs. Vicki Allen          Yes
Mr. Cliff Key             Absent
Ms. Melissa Knight        Yes
Mr. Edward Menser         Yes
Ms. Tracy Overby          Yes

_____________________________________	_____________________________________
Earl Menser	Jennifer Bruce
Chairman	Secretary	

																		

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