Title: This is the template for minutes
Author: Robert D. Shaver
Last saved by: Barlow, Michelle
Company: KSBA

Spencer County Board of Education
Regular Monthly Meeting
December 16, 2013 6:30 PM
Spencer County Middle School

Attendance Taken at 6:29 PM: 

Present Board Members:   
Ms. Jeanie Stevens, Board Chair
Ms. Sandy Clevenger, Vice Chair
Ms. Janet Bonham 
Ms. Debbie Herndon 
Ms. Ange McKinney 

ORDER #105
CALL TO ORDER  
Meeting was called to order at 6:33 by Ms. Jeanie Stevens, Board Chair.

STATEMENT OF BOARD MISSION  
WELCOME OF VISITORS TO MEETING  
Ms. Jeanie Stevens read the Statement of Board Mission and welcomed visitors.

ORDER #106
REVIEW AND ADOPT THE AGENDA  
A motion to accept the agenda as presented passed with a motion by Ms. Debbie Herndon and a second by Ms. Sandy Clevenger.

Ms. Jeanie Stevens			Yes
Ms. Sandy Clevenger		Yes
Ms. Janet Bonham 			Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

STUDENT PRESENTATION:  Preschool, Musical Performance  
Spencer County Preschool Students performed three songs, led by Ms. Sue Daniel.

RECOGNITIONS  
Going the Distance Award 
Mr. Adams presented Michele Barlow with the Going the Distance Award for December 2013.

CITIZENS AND DELEGATIONS  
No members of the public addressed the Board.

ACADEMIC SUCCESS AND STUDENT ACHIEVEMENT  
Academic Spotlight:  Preschool - Todd Russell  
Mr. Todd Russell and Sue Daniel shared Preschool Curriculum Map, stats, screening data, Kentucky Early Childhood Standards and Tools for Kindergarten Readiness.

Academic Report - CDIP - Chuck Abell   
•	Mr. Chuck Abell reviewed the Consolidated District Improvement Plan.  Ms. Sandy Clevenger would like to see nutrition added to the CDIP in the future. 
•	Mr. Chuck Abell led the “Leader in Me” book study with the Board of Education.  

Superintendent's Report  
Mr. Chuck Adams reviewed:
•	Canine Search Efforts
•	Calendar Committee Meeting Dates
•	Pre-Existing Building for sale in Taylorsville – Mr. John Shircliffe shared information on a possible site for a District Bus Compound.  Ms. Sandy Clevenger would like to see this as a future agenda item.

ACTION WITH DISCUSSION  

ORDER #107 
Approval of Board Minutes  
Approval of the November 25, 2013 Regular Monthly Meeting Minutes passed with a motion by Ms. Sandy Clevenger and a second by Ms. Ange McKinney.  

Ms. Jeanie Stevens			Yes
Ms. Sandy Clevenger		Yes
Ms. Janet Bonham 			Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

ORDER #108 
2013-2014 Comprehensive District Improvement Plan (CDIP)  
Recommendation to approve the 2013-2014 Comprehensive District Improvement Plan as presented passed with a motion by Ms. Sandy Clevenger and a second by Ms. Ange McKinney.  

Ms. Jeanie Stevens			Yes
Ms. Sandy Clevenger		Yes
Ms. Janet Bonham 			Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

ORDER #109 
Maintenance Purchase Request of Four Kaivac Cleaning Systems  
Recommendation to approve the purchase of four Kaivac Cleaning Systems at $3,359.75 each for a total of $13,439.00 passed with a motion by Ms. Sandy Clevenger and a second by Ms. Ange McKinney.  

Ms. Jeanie Stevens			Yes
Ms. Sandy Clevenger		Yes
Ms. Janet Bonham 			Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

ORDER #120 
SCMS Contract Expansion  
Recommendation to approve expanding the current .8 teaching position at SCMS to full time passed with a motion by Ms. Debbie Herndon and a second by Ms. Janet Bonham.  

Ms. Jeanie Stevens			Yes
Ms. Sandy Clevenger		Yes
Ms. Janet Bonham 			Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

ORDER #121 
ACTION BY CONSENT  
Recommendation to approve the Action by Consent Items (as listed below) passed with a motion by Ms. Ange McKinney and a second by Ms. Debbie Herndon.  
 
Ms. Jeanie Stevens			Yes
Ms. Sandy Clevenger		Yes
Ms. Janet Bonham 			Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

o	Orders of the Treasurer Reports  
o	School Financial Reports  
o	District and Food Service Reports  
o	Invoices for Approval  
o	No invoices were submitted

o	Acknowledge Monthly Report and District Employees, Termination, Resignations, and Retirements  

Spencer County Elementary School		Spencer County High School
Chrystine Strothman, IA			Kimberly Foster, Bookkeeper
						Stacey Clemens, Attendance Secretary

Other					Resignations
DeeDee Miller, Bus Driver (full-time)		Kyle Murphy, Computer Technician eff 12/19/2013
Stephanie Bond, Bus Driver (full-time)
Rebecca Brown, Cert. Sub, Rank 1
Dale Kleinjan, Cert. Sub, Rank 1
Tyler Broyles, Computer Technician

o	Field Trips (overnight and out-of-state)  
o	7/8^th Grade Washington DC Trip    June 4-8, 2014
o	FFA Scotland, Ireland, London  June 18-July 2, 2014
o	SCES Chorus/Percussion – Kings Island – May 3, 2014
o	SCHS Band (WKU Honors Band)  January 24-25, 2014
o	SCMS Dance Team – January 24-25, 2015 Overnight - Wilder, KY

o	Fundraiser Approvals  
SCHS Volleyball | King of the Court | April/May 2014 | Tournament Fees, Equipment, Senior Night, Banquet
SCHS Volleyball | Volleyball League | April/May 2014 | Tournament Fees, Equipment, Senior Night, Banquet
Project Grad 2014 | All State Ford Test Drive | Spring 2014 | Project Graduation Event 2014
Project Grad 2014 | Scrapbook Mania | Spring | Project Graduation Event 2014

Project Grade 2015

Trash Pick Up Adults

Spring/Summer
2014

Project Graduation Event 2015

SCHS YClub | Apparel | December 17-January | Sophomore Class Activities
SCHS Project Grad 2015 | Fan cloth Spirit wear | Dec-May 2014 | Project Graduation Event 2015

o	Surplus Items  
o	Non Resident Contracts  
o	Request for Application (RFA) for Kentucky Read to Achieve  
o	Grant Application Request:  California Casualty   
o	SCHS Request for Mu-Alpha Theta Club Fees  

COMMUNICATIONS  
•	Board Members  
•	SCEA Update – No report was given.
•	Written Communications  
•	WHAS Grant 2013-2014 Information Only   
•	Attendance Report - Month Four  
•	Bus Maintenance Report  
•	Building Inspections  
•	SBDM Minutes  
•	Field Trips (Local Day Trips)  

DIALOGUE AND FUTURE AGENDA TOPICS  
•	Pre-Existing Building/Bus Compound/Maintenance Building
•	Appraisal Property

ORDER # 122 
MOTION TO MAKE AGENDA PART OF THE OFFICIAL BOARD MINUTES  
Recommendation to make agenda dated December 16, 2013, part of the official Board Minutes passed with a motion by Ms. Debbie Herndon and a second by Ms. Sandy Clevenger.  

Ms. Jeanie Stevens			Yes
Ms. Sandy Clevenger		Yes
Ms. Janet Bonham 			Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

ORDER #123 
EXECUTIVE SESSION Per KRS 61.810 (c) Discussions of proposed or pending litigation against or on behalf of the public agency.    

Recommendation to go into Executive Session per KRS 61.810 © for discussion of proposed or pending litigation against or on behalf of the public agency passed with a motion by Ms. Ange McKinney and a second by Ms. Janet Bonham.  

Ms. Jeanie Stevens			Yes
Ms. Sandy Clevenger		Yes
Ms. Janet Bonham 			Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

ORDER #124
ADJOURN BOARD MEETING  
A motion to adjourn meeting at 8:54 p.m. passed with a motion by Ms. Debbie Herndon and a second by Ms. Ange McKinney.

Ms. Jeanie Stevens			Yes
Ms. Sandy Clevenger		Yes
Ms. Janet Bonham 			Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes
____________________________________
Jeanie Stevens, Chairperson

_____________________________________
Chuck Adams, Superintendent