Nelson County Regular 
November 19, 2013 5:00 PM
Central Office

Attendance Taken at 5:01 PM: 

Present Board Members:   
Mrs. Diane Berry 
Mr. Frank Hall 
Mr. Damon Jackey 
Mr. Larry Pate 
Mr. Nicky Rapier 
 
I. Call to Order  
The meeting was called to order at 5:02 p.m. by Chairperson Larry Pate.  At this time Mr. Pate read and affirmed the District’s Mission Statement and Vision Statement. 
 
II. Changes to the Agenda  
There were no changes to the agenda.

III. Student/Employee Performance  
Students from Old Kentucky Home Middle School performed a modified version of Poetry Alive from their Jr Corp Class.

IV. Student/Employee Recognition  
Nelson County Schools
"Good News"
November 2013

Bloomfield Middle School Blazer Learning Center hosted the festival receiving valuable contributions from several community members and organizations, including Nettie Jarvis Antiques, Flowers Foods and Boy Scouts of America Troop 136.  Congratulations to the school and thank you to the Bloomfield Community.
Bloomfield Middle School (BMS) is a regional winner for High Attendance Day honors in Kentucky, with their 98.29 percent attendance rate on Sept. 28. 

Boston recently held their annual Spooky Story night. Over 120 students and their families attended an evening of trick-or-treating, literacy stations and special drama and dance presentations.
  
The 8th grade Girls' basketball team finished their regular season with an undefeated record. 
 
At Cox's Creek, Kelsey Mattingly participated in the American Choral Directors Association Elementary All-State choir in Bowling Green on Nov. 1st and 2nd. 
 
100% of Cox's Creek students completed required reading and writing tasks to earn a free book as a part of the Reading is Fundamental Character Day book distribution on Nov. 5.

Foster Heights welcomed many local business owners and first responders to share information about their careers for Career Day, in an effort to build a career awareness for their students.

The following students participated on the welding team from the tech school that placed second in a recent welding competition; Kyle Calvert (Horizons), Chandler Harrell (NCHS) and Duncan Brothers (NCHS) who also placed 2nd individually.

Nelson County girls Cross Country team qualified for the state championships for the second year in a row!  Your state qualifying girls' team is Kelsey Hughes, Morgan Janes, Bree Hughes, Jamie Cahoe, Maddie Gilpin, Skyler Ballard, Megan Moore, Becca Risner, and Katrina Boone. Boys' team was led by junior Will Ballard and did the best in years, missing a team state berth by less than four seconds.   The girls went on to finish in the 25th in the 2-A state competition.

Nelson County Congratulates Lori Allen, a national merit semifinalist.
In honor of Veteran's Day, Nelson County Air Force JROTC held a ceremony for veterans in our community.  Veterans commented on how respectful and attentive the student body was.

New Haven's 8th grade students exceeded all national averages on the EXPLORE test with an overall composite score of 15.8 which shows an incredible 1.6 point gain from last year.  We are so proud of their effort and their success!
 
Old Kentucky Home Middle School Girls' Basketball made Mid-Kentucky Athletic Conference history: Our 6th grade, 7th grade, and 8th grade Girls' Basketball Teams are the Regular Season Champions and the Tournament Champions!  Congratulations Wildcats, coaches, parents, and all supporters!!!!

The Thomas Nelson Boys' Cross Country team qualified for the State Championships on November 2nd. Led by Tyler Bradley's 5th place finish, the boys placed fourth in the very competitive Region 2 AA Championships, good enough to qualify for their second straight State meet!!

The Thomas Nelson FFA Agriculture Marketing Team placed in the top 15 in the Nation at the National FFA Convention in Louisville, KY. Students on this team were Kyle Schenck, Michelle Hanson and Payton Carter. They represented Thomas Nelson High School and the Kentucky FFA Association very well!

We had Beta Club activity at several of our schools.  Bloomfield Elementary School students attended the Beta Convention in Gatlinburg, where Kaitlyn Marksbury received special recognition.  New Haven Betas had a booth at the Community Park Trunk or Treat.  The OKH Betas have raised over $400 in support of the Leukemia and Lymphoma Society. 

In recognition of their demonstrated commitment to the success of our Nelson County students, the following staff members were recognized by the Board for always “Expecting the Best.”

Certified Staff, Donna Lucchese, Nelson County High School

Classified Staff, Annette Holt, Bloomfield Middle School

Thomas Nelson High School has earned EPA’s Energy Star.  The award recognizes national leaders in energy efficiency.  Thomas Nelson made the grade by earning a 99% rating in energy savings, placing it among the top one percent of buildings in the U.S. of a similar type.  

Those recognized were architect Steven Ward of Studio Kremer Architects, engineer Doug Hundley of CMTA Consulting Engineers, builder Michael Salsman of BCD, Inc. and Thomas Nelson High School Principal, Wes Bradley.

Brad Hughes, representative from KSBA, presented the Board with the Public Relations Oasis Sweepstakes Award for the third consecutive year.  Tom Dekle was recognized for the outstanding work he does to promote Nelson County Schools.  Bruce England was not present, but was also recognized for the work he does on the District’s website.

V. Operations Consent Agenda  
Motion Passed:  Motion to approve consent items as presented passed with a motion by Mr. Nicky Rapier and a second by Mrs. Diane Berry.  The motion was unanimous.  

V.A. Information: Personnel Actions  
Employment:            
Kim Ball               Asst Cheer Coach              NCHS
Samantha Bonner        Teacher                       TNHS
Shelby Culver          Asst Cheer Coach              TNHS
Brittany Curtsinger    Volleyball Coach              BMS
Jon Dugan              Asst Girls BB Coach           TNHS
Cynthia Gilpin         Teacher                       NCELC
Susan Hey              Yearbook                      BMS
Melanie Hill           Yearbook                      BES
Rhonda Johnson         FRYSC IA                      NH/Boston
Margaret Kjera         Asst Swim Coach               NC/TN
Devon Lile               I A II                     NCELC
Austin Mattingly         Boys BB Coach              Boston
Nicole Milburn           FRYSC IA                   OKHM
Janelle Miller           I A II                     NCELC
Codi Roby                Nurse                      FH/TN
Geraldine Rodgers        Teacher                    TNH
Shelby Sanders           Asst Volleyball Coach      BMS
Lea Shewmaker            Yearbook                   BES
Wilma Sorrell            FRYSC IA I                 FH
 
Transfers:      Katrina Haydon from FH/OKH FRYSC to NCHS/TNHS FRYSC
Reinstatements:         None

Classified Subs:  Lisa Beam, Amanda McCubbins, William Gordon

Certified Substitute Teachers: Jonah Sawyers, Stephanie Marks, Benjamin Drake, Jennifer Osborne, Elizabeth Harned, Lonnie Johnson

Student Workers:  Anton Hamilton, Tyler Marchese, Dustin Burns, Joshua Cecil, Demarcus Hamilton, Jacob Armstrong, William Metcalf

Non-Renewals:          None

Resignations:      Amanda Burba        Nurse                District 
                   Melissa Gilpin      Nurse                District
                   Amanda Gray         Volleyball Coach     Boston
                   Heidi Robles        Academic Team Coach  New Haven

Retirements:       Linda Allen

Suspensions/Reprimands/Terminations:     

V.B. Treasurer's Report  

V.C. Bills and Claims  

V.D. MUNIS Report  

V.E. Leaves of Absence  
The following is a list of personnel that are presently taking leaves of absence 
with board approval:

Medical Leave

Classified Employee           Admin Asst		District
			Custodian		New Haven
			Custodian		Foster Heights
			
Certified Employee		None			
		
Maternity Leave	            None

V.F. Minutes from Previous Meeting  
October Board Meeting - 10/15/13
November Work Session - 11/7/13 

V.G. Overnight/Out-of-State Trips  
NCHS - Midstates Championship - Marching Band, Cincinnati OH                          11/1/13-11/2/13

New Haven - K/Reading & Drama, Derby Dinner Playhouse, Clarksville IN   
12/19/13

TNHS - Beta Club Convention, Galt House, Louisville KY                                      12/13/13-12/14/13 

V.H. Fund Raiser Requests   
Boston School       Scholastic Book Fair                12/2/13-12/6/13    
Boston & New Haven  Christmas Store Onsite              12/2/13-12/6/13  
Cox's Creek         Book Fair                           2/10/14-2/21/14
Cox's Creek         School Mall                         11/10/13-11/15/13
NCHS                Raffle 2 UK Ticks/Logan's gift card 11/15/13-1/14/14
OKHMS               School Mall                         11/15/13-12/1/13
TNHS                Market Day                          Aug 2013 - Ongoing
   
V.I. Locally Approved Hours for Board Members  
On the following dates, 9/6/13, 9/17/13, and 10/3/13, the Board of Education members participated in work sessions and board meetings for a total of (4) hours of training in alignment of instruction to the Common Core Standards and Analysis of KPREP results.  As noted in 702 KAR 1.115, the Board needs to take formal action to approve the earning of (4) hours of local in-service credit for this educational opportunity. 

VI. Student Support Services  

VI.A. Funding Resolution  
To all whom these presents shall come:
 
WHEREAS, an excellent public school system is vital to the quality of life in the Commonwealth of Kentucky and fundamental to preserving a strong democratic society both now and in the future; and
 
WHEREAS, upon passage of Senate Bill 1 (now called Unbridled Learning) the members of the Kentucky Legislature pledged to ensure that Kentucky's students would have the tools they need to compete in a global society; and
 
WHEREAS, the mandates of Unbridled Learning continue to increase, putting additional stress and responsibilities on teachers and administrators working to ensure that students continue on their path to becoming college and career ready; and
 
WHEREAS, the Kentucky Legislature has pledged to fully fund the mandates of Unbridled Learning; and 
 
WHEREAS, the challenges posed by the Unbridled Learning initiative has placed significant new financial pressures on Nelson County School District and districts across the Commonwealth; and
 
NOW, THEREFORE, we, the members of the Nelson County Board of Education, do challenge the members of the Kentucky State House of Representatives and the Kentucky State Senate to take action, putting the students of the Commonwealth of Kentucky first, reinvesting in their future and fully funding the mandates of Unbridled Learning to ensure that Kentucky's public education system can offer students the path to college and career readiness. 

Motion Passed:  Motion to accept the Funding Resolution as read passed with a motion by Mr. Larry Pate and a second by Mr. Damon Jackey.  Motion was unanimous.

VI.B. Council for Better Education Funding Adequacy Study  
The Council for Better Education (CBE), of which we are a member, is commissioning a formal study of state funding of public education in Kentucky.  The study will be conducted by Picus Odden and Associates, a group of finance researchers and professors who authored the current SEEK formula.  
Since the implementation of Senate Bill 1, known as Unbridled Learning, the goal for Kentucky educators changed from Proficiency for all students under the CATS system of assessment to College and Career Readiness for all students in the KPREP system.  The purpose of the study is to design equitable and adequate funding to enable us to achieve that goal.

Contributing members of the CBE are asked to provide financial support at $0.25 per Average Daily Attendance, estimated at less than $1200 for Nelson County. 

Motion Passed:  Motion to support the study commissioned by the Council of Better Education (CBE) passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.  The motion was unanimous.

VI.C. Facilities Update  

VI.C.1. Final Pay for TNHS phase 2  
The following vendor has completed all contractual obligations for the bid packages listed and have applied for final payment.  All work has been inspected by architects, construction manager, and owners and found acceptable.

BP#26 Structural Steel, TWF, Inc.        $7,284.56 

Motion Passed:  Motion to approve final payment for the vendor listed passed 
with a motion by Mr. Damon Jackey and a second by Mrs. Diane Berry.  The motion 
was unanimous. 

VI.C.2. TNHS Baseball/Softball  
Steven Ward with Studio Kremer Architects presented construction documents for the TNHS baseball/softball building.   

Motion Passed:  Motion to approve the construction documents for the TNHS baseball/softball building passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.  The motion was unanimous.

VI.D. RFP Responses Cox's Creek HVAC  
Tim Hockensmith reported that the Board received bids from CMTA and Noresco in response to the RFP concerning the HVAC system at Cox’s Creek.  There will be more discussion concerning these bids at the December work session. 

VI.E. Audit Report  
Jason Strange with Smith & Co. CPA’s reviewed and discussed the audit report for 2012-2013 with the Board.  

Motion Passed:  Motion to approve the audit as submitted by Smith & Co. for fiscal 2012-2013 passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.  The motion was unanimous.

VI.F. Post-Audit AFR 2013  
Tim Hockensmith reported that the post-audit AFR has been reconciled to the audit.  The District ended fiscal 2013 with approximately $650,000 under budget, but that was expected due to some one-time expenses.

Motion Passed:  Motion to approve the post-audit version of the fiscal 2013 Annual Financial Report passed with a motion by Mrs. Diane Berry and a second by Mr. Nicky Rapier.  The motion was unanimous.

VI.G. Affordable Care Act  
Wanda Parker presented the approval of policy revisions/ACA measurement and administrative and stability periods concerning the Affordable Care Act.

Motion Passed:  Motion to approve policy revisions/ACA measurement and administrative and stability periods passed with a motion by Mr. Nicky Rapier and a second by Mrs. Diane Berry.  The motion was unanimous.

VII. Student Instructional Services  

VII.A. Grant Applications  

VII.A.1. TAT Grant Boston School  
Tom Dekle reported that Boston School is requesting a Teaching Art Together (TAT) grant from the Kentucky Arts Council in the amount of $1,200. The grant requires matching funds in the amount of $800. This grant will fund a 10-day residency at Boston of dance artist Yolantha Harrison-Pace. During the residency, Boston's Music, P.E., fifth, sixth and middle school social studies teachers as well as fifth - eighth grade core students will work with the artist to learn vocabulary, space, time, direction, and rhythm related to West African dance.  Teachers will integrate math and social studies content through the exploration of geometric shapes and patterns relating to cultural arts to create Kente cloths which will be utilized in their performances.  Students will work with the artist to create dances which will be included as part of a school-wide culminating performance entitled Boston School - A Celebration of Diversity.
The residency will start March 3, 2014 and conclude March 14.  

Motion Passed:  Motion to approve the requested application for a Kentucky Arts Association Teaching Art Together grant for Boston School in the amount of $1,200, including a $800 match passed with a motion by Mr. Damon Jackey and a second by Mr. Nicky Rapier.  The motion was unanimous.

VII.A.2. 21st CCLC Grant New Haven & BMS  
Tom Dekle reported that New Haven School and Bloomfield Middle School each wish to seek a 21st Century Community Learning Center (21CCLC) grant to deliver academic and cultural enrichment programs during non-school hours. This grant program is meant to provide students with a broad array of activities designed to help boost test scores and add depth to the curriculum while providing positive youth development activities during non-school hours. Each of these schools will apply separately through the Kentucky Department of Education as part of the 21CCLC federal grant Program. Bloomfield Middle School is in the fifth year of a grant award through this program, and wishes to continue its program. New Haven School will apply as a new applicant. KDE anticipates new grantee awards ranging from $50,000 to $150,000 per year for three years. Continuation funding will not exceed $75,000 per year in the first three years. 

Motion Passed:  Motion to approve the requested applications by New Haven School and Bloomfield Middle School for grants through the 21st Century Community Learning Center federal grant program administered by the Kentucky Department of Education passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.  The motion was unanimous.

VII.B. District Improvement Plan  
Tim Beck presented the 2013-2014 District Improvement Plan that was developed in alignment with KDE required actions and Nelson County specific needed improvements.  Through systematic review of data, analysis of processes throughout our schools, identified next steps from current improvement plan actions, and stakeholder input, the 2013-2014 improvement plan was designed to take Nelson County students and staff to the next level of growth.  

Motion Passed:  Motion to approve the 2013-2014 Nelson County District Improvement plan passed with a motion by Mr. Frank Hall and a second by Mrs. Diane Berry.  The motion was unanimous.

VII.C. Program Review Information Paper  
Stephanie Dietrich informed the Board that the Kentucky Department of Education requires schools and districts to use program reviews in order to monitor instructional areas not directly measured by KPREP, the state accountability system.  Beginning with the current school year, program review results will be incorporated into KPREP scores next fall. There will be more information given in upcoming meetings concerning program reviews.

VIII. Guest Comments  
There were no guest comments. 

IX. Adjourn Regular Session  
Motion Passed:  Motion to adjourn the Regular Session of the Nelson County Board of Education passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.  The motion was unanimous.

_____________________________________
Chairperson

_____________________________________
Superintendent