Title: This is the template for minutes
Author: Robert D. Shaver
Last saved by: mmaples
Company: KSBA

Board of Education Regular Meeting
October 21, 2013 7:00 PM
Panther Academy

Attendance Taken at 7:00 PM: 

Present Board Members:   
Mr. Paul Godfrey 
Ms. Teresa Harris 
Mr. Tony Kuklinski 
Mr. Guy Wallace 
Mr. Matt Wyatt 

14368
Call to Order

Pledge of Allegiance

CALL TO ORDER  
The meeting was called to order by the Chairman, Mr. Anthony Kuklinski at 7:00p.m.
 
PLEDGE OF ALLEGIANCE 
The meeting opened with the Pledge of Allegiance led by Mr. Nate Huggins, Assistant Superintendent for Students and Support Services.

14369
Board Meeting Agenda Approved

Recognition of Guests and Special Accomplishment

CONSIDERATION OF APPROVAL OF BOARD MEETING AGENDA  
The board meeting agenda was approved with a motion by Ms. Teresa Harris and a second by Mr. Paul Godfrey. 
Mr. Paul Godfrey          Yes
Ms. Teresa Harris         Yes
Mr. Tony Kuklinski        Yes
Mr. Guy Wallace           Yes
Mr. Matt Wyatt            Yes

RECOGNITION OF GUESTS AND SPECIAL ACCOMPLISHMENTS 
A.	T.K. Stone Middle School's Partnersip with the 84th Training Co. at Fort Knox  
Mrs. Beth Mather, Principal at T.K. Stone Middle School and Mr. Thad Elmore, Assistant Principal at T.K. Stone Middle School briefed Mr. Ballard and the members of the board of education and guests on the partnership between T.K. Stone Middle School and the 84th Training Company at Ft. Knox 
Students of the Month:  
ELIZABETHTOWN HIGH SCHOOL            RYAN HARRIS
T.K.STONE MIDDLE SCHOOL              SARAH HINTON
HELMWOOD HEIGHTS ELEMENTARY          JASLYN HAWKINS
MORNINGSIDE ELEMENTARY SCHOOL        HUNTER SHARP
PANTHER ACADEMY                      GABBY McGREGOR
PANTHER PLACE                        DREVOUN CAMPBELL       

B.	EHS Ladies Golf Team  
The Elizabethtown High School Ladies Golf Team were recognized for their accomplishments in the KHSAA Girls Golf State Tournament.
Lauren Hartlage - Sophomore - Region Individual Champion, 6th place Individual State
Rebecca Black - Sophomore - Region Individual Runner-Up
 Sarah Hinton - 8th grade TKS
Sarah Beth Hundley - Freshman
Peyton Lothery - Sophomore
Madeline Vittitow - Junior
Santina Warthen - Junior 

14370

Consent Agenda Items Approved

APPROVAL OF CONSENT AGENDA ITEMS The consent agenda items were approved with a motin by Ms. Teresa Harris and seconded by Mr. Guy Wallace 
A.	Acknowledge Receipt of SBDM Written Reports  
from Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary School, Morningside Elementary School and Panther Academy 
B.	Approved Minutes of September 16, 2013 Regular Board Meeting 
and Public Tax Hearing  
C.  Approved Field Trip Requests  
1.  T.K. Stone Middle School Y-Club/KYA to travel to Louisville, KY and stay overnight December 12-14, 2013 to attend the Y-Club/KYA Convention.
2.  E.H.S. Winter Guard to travel to Indianapolis, IN  and stay overnight February 22, 2014-February 23, 2014  to participate in the Winter Guard International Regional Championships
3.  E.H.S. Winter Guard to travel to Dayton, OH and stay overnight April 2, 2014-April 5, 2014 to participate in the Winter Guard International World Championships.
4. E.H.S. Cheerleaders to travel to Alexandria, KY and stay overnight December 14, 2013-December 15, 2013 to compete to qualify for UCA Nationals.
5. E.H.S. Cheerleaders to travel to Lexington, KY and stay overnight December 13, 2013-December 14, 2013 to Compete in the KHSAA State Cheerleading Competition (contingent upon qualifying for state competition).
6. E.H.S. Cheerleaders to travel(by air) to Orlando, Florida and stay over night February 6, 2014-February 10, 2014 to Compete in the UCA Nationals(contingent upon qualifying). 
         D. Approve Fund Raising Request  
Helmwood Heights Elementary School is requesting approval to accept $100.00 donations from Hoviet Learning Center for every Helmwood Student who signs up for tutoring services from Hoviet Learning Center during the 2013-2014 school year.  The money collected will go toward purchasing items for the classrooms. 
   E. Approve Request to Surplus Items   
Mrs. Susan Klingensmith, Nutrition Services Coordinator, requesting to surplus -  ECH11834FM - Seco Heater/Proofer located at Elizabethtown High School.  This item will be discarded due to electrical problems and is no longer safe to use. 
   F. Approve Authorization to Sign Non-Resident Student Contracts   
      For the 2014-2015 School Year
Annually, the board has approved and authorized the Chairman of     the Board and the Superintendent to sign non-resident contracts with those Boards of Education who have students living in their districts but enrolled in the Elizabethtown Independent Schools, as well as sign Non-Resident Contracts for students who live in the Elizabethtown Independent School Distrct and are enrolled in other school districts.
         Proposed contracts for 2014-2015 are as follows:
Breckinridge County Public Schools
Bullitt County Public Schools
Edmonson County Public Schools
Grayson County Public Schools
Green County Public Schools
Hardin County Public Schools
Hart County Public Schools
Jefferson County Public Schools
Larue County Public Schools
Marion County Public Schools
Meade County Public Schools
Nelson County Public Schools
Taylor County Public Schools
West Point Independent Schools 
G.	Approved the Kentucky Center for School Safety Safe Schools Allocation Report
The funding allocation for FY 2014 is $15,289.00 with the remaining costs supplemented with district funds. 
H.	Approve Authorization to File for Funds Available under Public Law 874 Impact Aid   
Annually, the Board of Education must officially authorize the Superintendent to file for Public Law 874 Impact Aid Funds.  Impact Aid provides funding for federally connected children, including those who have a parent on active duty in the uniformed services, live on or have parents who work on federal property, or live in federally assisted low-rent housing. 
I.	Acknowledge Receipt of Receipts/Expenses from the Tradition of 
     Excellence Award Ceremony                           
On September 28, 2013 EIS had the opportunity to recognize ten               outstanding EHS alumni at the inaugural "Tradition of Excellence" awards induction ceremony. With the Board's support and backing of this program the board approved a spending  budget of  $5000.  Total Expenses paid for the event     Total Expenses   $2307.49                                                        
   J. Approved the Treasurer's Monthly Financial Report and Payment of    
      Bills and Claims for September 2013 (subject to audit) and payment 
      Of bills and claims as listed on the Board’s Orders of the Treasurer
      (checks 47549-47748)
   K. Report by Superintendent on Personnel Actions  
 			       1.	Accepted the resignation and/or retirement of the following employees:
				Certified:
				District-Wide:
•	Dawn Kennedy – Substitute Teacher, effective September 9
•	Elizabeth Reid – Substitute Teacher, effective September 23
	Lucas White – Substitute Teacher, effective September 20
				Classified:
				District-Wide:
	Stephanie Bryant – Classified Substitute
	        		Helmwood Heights Elementary School:
                        Celeste Lawson – Instructional Assistant                    
				Extra Service Assignment:
				Elizabethtown High School:
                        Jon Parsons – Basketball Concessions Supervisor
			        2.	Approved the employment of the following individuals:
				Certified:
				District-Wide:
•	Rachael Adkins – Substitute Teacher
•	Kendrick Ammons – Substitute Teacher
•	Erin Bird – Substitute Teacher
•	Tim Cline – Substitute Teacher
•	Connie Goff – Substitute Teacher
•	Colleen Higdon – Substitute Teacher
•	Brian Jones – Substitute Teacher
	Brenda Stone – Substitute Teacher
				Helmwood Heights Elementary School:
	Celeste Lawson – Third Grade Teacher
				T.K. Stone Middle School:
	Shelia Wilkinson – Part-time Math Teacher
				Classified:
				District-Wide:
•	Tiffany Goodrode – Substitute Bus Driver
•	Donald Yates – Substitute Bus Driver
				Helmwood Heights Elementary School:
	Lucas White – Instructional Assistant
				Extra Service Assignment:
				Elizabethtown High School:
•	Doug Barnes – Athletic Director, effective October 1
•	Candice Elliott – Scoreboard Operator
•	Samra Franklin – Homecoming Coordinator
•	Justin Line – Scoreboard Operator
•	Deanna Lively – Assistant Academic Team Coach
				T.K. Stone Middle School:
	Karen Halk – Yearbook Sponsor
	Justin Line – Assistant Seventh Grade Boys’ Basketball Coach
	Glenn Petersen – Assistant Eighth Grade Boys’ Basketball Coach
        3.	 Approved the following individuals for Level I Volunteer status for their respective 
     		schools/programs, effective for the 2013 - 2014 school year:
				District-Wide:
•	Mary Dvorjak – Gifted Education Program
			Elizabethtown High School:
•	Ricky Roberts – Band
•	Sonja Roberts – Band
•	Heather Schierer – Volleyball
•	Debra Smith – Band
•	Bruce Soderstrom - Band
				T.K. Stone Middle School:
	Phillip Hay – Girls’ Basketball
	Jahi Huggins – Classrooms and Office
	Rosemary McKiernan – Classrooms and Office
	       4.	Approved the following leave requests as submitted by the following employees:
Morningside Elementary School
•	Beverly Kay Stivers, Instructional Assistant, request for a Medical Leave of Absence September 20, 2013 through December 20, 2013.

Panther Academy
•	Chrystal Seng, Instructional Assistant, request for an unpaid Medical Leave of Absence October 14, 2013 to January 7, 2014.

14371

2012-2013  Financial Audit Report Approved

ACTION ITEMS  
A.	Approval of the District 2012-2013 Financial Audit Report passed with a motion made by Mr. Paul Godfrey and a second by Mr. Matt Wyatt. 
Mr. Paul Godfrey          Yes
Ms. Teresa Harris         Yes
Mr. Tony Kuklinski        Yes
Mr. Guy Wallace           Yes
Mr. Matt Wyatt            Yes

14372

School Based Allocations for the End of  Second Month Enrollment

Instructional Focus

Construction Updates

B.    Approval the School Based Allocations for the End of Second          
      Month Enrollment passed with a motion made by Mr. Matt Wyatt
      And a second by Ms. Teresa Harris
Mr. Paul Godfrey          Yes
Ms. Teresa Harris         Yes
Mr. Tony Kuklinski        Yes
Mr. Guy Wallace           Yes
Mr. Matt Wyatt            Yes

INSTRUCTIONAL FOCUS  
A  Presentation of the 2012-2013 Attendance and Dropout Report 
Mr. Nate Huggins, Assistant Superintendent for Student and Support Services shared the results of the 2012-2013 Attendance and Drop Out Reports. 
 
B. Presentation of the District's 2013 Assessment Score Data 
Mrs. Kelli Bush, Assistant Superintendent for Student Learning and Mr. Mike Selvitelle, Director of Assessment and Technology, gave an overview of the District's 2013 Assessment Scores and Data.
Mr. Jon Ballard, Superintendent reviewed and discussed the progress toward district delivery targets for student proficiency, college/career-rediness, graduation rate, closing the achievement gap and that the processes have been put in place to ensure the teacher and principal effectiveness systems start with all certified staff in the 2014-2015 school year.

 CONSTRUCTION UPDATES 
    Mr. Jim Ivey, Architect with RBS Designs gave an update regarding the 
    T.K. Stone Middle School Pool Renovation and Expansion Project
    Ms. Dana Monroe, Jenkins Essex, reported on the progress of the EHS 
    Athletic Facilities Construction Project

14373
Approved
Voluntary Contribution to Council for Better Education 

 NEW BUSINESS
A   Approval of Voluntary Contribution of $750.00 to the Council for   
    Better Education to help fund a school funding adequacy study to be
    Completed on behalf of school districts in Kentucky passed with a 
    Motion by Mr. Matt Wyatt and a second by Mr. Guy Wallace
    Mr. Paul Godfrey		Yes
    Ms. Teresa Harris 	      Yes
    Mr. Tony Kuklinski	      Yes
    Mr. Guy Wallace		Yes
    Mr. Matt Wyatt		Yes

14374
Approved
Resolution Regarding 
KY Schools Funding 

B   Approval of a Resolution challenging the Kentucky General Assembly and      
    Governorn Steve Beshear to take action in regard to adequately funding
    Schools in Kentucky passed with a motion by Ms. Teresa Harris and a 
    Second by Mr. Paul Godfrey
    Mr. Paul Godfrey		Yes
    Ms. Teresa Harris		Yes
    Mr. Tony Kuklinski	      Yes
    Mr. Guy Wallace		Yes
    Mr. Matt Wyatt		Yes  

14375

Adjournment

ADJOURNMENT  
There being no further business, the meeting was adjourned by the Chairman at 8:35PM.

_____________________________________
Chairperson

_____________________________________
Superintendent