Nelson County Regular 
July 23, 2013 5:00 PM
Central Office

Attendance Taken at 5:00 PM: 

Present Board Members:   
Mrs. Diane Berry 
Mr. Frank Hall 
Mr. Damon Jackey 
Mr. Larry Pate 
Mr. Nicky Rapier 
 
I. Call to Order  
The meeting was called to order at 5:00 p.m. by Chairperson Larry Pate.  At this time Mr. Pate read and affirmed the District’s Mission Statement and Vision Statement. 

II. Changes to the Agenda  
There were no changes to the agenda.

III. Student/Employee Performance  
Dan Bradley presented the 2013 NCHS Track and Field video. 

IV. Student/Employee Recognition  
"Good News" - July 2013

Cheerleaders from Thomas Nelson High School recently attended cheer camp at the University of Kentucky.  Six of the ladies from TNHS were chosen to try out for a team that will travel to London and represent the United States in the New Year's Eve parade.  Samantha Nalley was chosen from over 1100 cheerleaders as one of the 30 girls to be a part of that team.

Last month, we saw a video from our Nelson County Community Based Work Transition Program.  We are glad to announce that program was awarded a grant of $11,700 from the Kentucky Office of Vocational Rehabilitation.  We are glad to have the state recognize the good work Ms. Harlowe and her students are doing to the extent that it translates to financial support!

We are also glad to announce that the district has been awarded $35,000 by the WHAS Crusade for Children.  The money will be used to upgrade the playground space at the Early Learning Center and for a sensory room for students at Nelson County High School. 

V. Operations Consent Agenda  

Motion Passed:  Motion to approve consent items as presented passed with a motion by Mr. Nicky Rapier and a second by Mrs. Diane Berry.  The motion was unanimous.  

V.A. Information: Personnel Actions  
Employment :             

Tonya Boster               Teacher                    New Haven
Marla Bryant               STC/STLP                   OKHM
Debra Buckman              Speech Therapist           District
          
Chad Carroll                Teacher                        NCHS
Mike Todd Cecil             Discretionary Coach            OKHM
Katie Chapman               Teacher                        TNHS
Teresa Doerr                Academic Coach                 OKHM
Vanessa Downin              Secretary I                    TNHS
Tina Gillis                 Secretary I                    BMS
Kelly Kapusuzogi            Teacher                        Cox's Creek
Charles Lawrence            Band Asst                      NCHS
Amy Leasgang                SDBM Secretary                 OKHM
Amy Leasgang                Yearbook Sponsor               OKHM
Casey Mattingly             Teacher                        New Haven
Kelsey McMichael            Teacher                        Cox's Creek
Tamara Mouser               Teacher                        TNHS
Kristina Partin             Teacher                        Cox's Creek
Nancy Peden                 Teacher                        Foster Heights
Heidi Robles                Teacher                        New Haven 
Larry Schreiner             Asst Track Coach               NCHS
Bobby Thompson              Teacher                        NCHS
Mitch Tiller                Girls BB Coach                 OKHM
Gavin Walls                 Asst Girls BB                  OKHM
Rick Zielke                 Boys BB Coach                  OKHM
 
Transfers:         Amber Bowman from 21st Cent Director to Teacher Boston
                   Kevin Mattingly to Maintenance Supervisor
                   Karen Boblett from Foster Heights to NCHS
 
Reinstatements:    Nicole Ballard      Teacher            Foster Heights
                   Bill Broaddus       AD                 NCHS
                   Junior Dugan        AD                 TNHS
                   Bruce England       Info Webmaster     District
                   Karen Johnson       Consultant         District
                   Rana Kassieh        Inst Asst I        Cox's Creek
                   Chuck Thompson      DPP                District
                                    
Classified Subs:   Denise Hill
 
Certified Substitute Teachers:  Debra Lee, Leslie Yates, Ruth Hatler, and Callie Ethington
 
Emergency Certifications:     None
 
Student Workers:      Kaylee Hall, Jacob Mattingly, Drew Martin, and Hannah Cundiff, Tyler McCauley
 
Non-Renewals:          None
 
Resignations:     Caroline Farmer         Teacher            NCHS
                  Theresa Fulkerson       Cook/Baker         Cox's Creek
                  Rebecca Goff            Teacher            BMS
                  Mike Hanson             Asst Boys BB       New Haven
                  Donny Hudson            Football Coach     OKHM
                  Ruby Osbun              Secretary          Foster Heights
                  Donna Paulin            IC                 District
                  Tyler Polston           Teacher            NH/Boston
                  Mike Reiter             Asst Girls BB      New Haven
                  Jessica Sparrow         CC Coach           NCHS
            
Retirements:              None
                                                                        
Suspensions/Reprimands/Terminations:    None
 
V.B. Treasurer's Report 
Treasurer’s Report July 2013 

V.C. Bills and Claims  
Warrant Report 7/23/13

V.D. MUNIS Report  
Munis Report 7/23/13

V.E. Leaves of Absence  
The following is a list of personnel that are presently taking leaves of absence with board approval:
 
Medical Leave
 
Classified Employee                  Bus Driver            District 
                                                
Certified Employee                   None

Maternity Leave

Classified Employee                  None
 
Certified Employee                   Teacher               TNHS
                                     Teacher               Foster Heights
                                     Teacher               NCHS 

V.F. Minutes from Previous Meeting  
Minutes from previous meeting:
June Regular Board Meeting - 6/18/13
Special Meeting of Nelson County Schools Finance Corporation Board - 6/18/13
June Special Called Meeting (Superintendent’s Evaluation) - 6/26/13
June Special Called Meeting (Compulsory Attendance Age) - 7/5/13
July Work Session - 7/11/13 

V.G. Overnight/Out-of-State Trips  
No Overnight/Out-of-State Trips

V.H. Fund Raiser Requests  
NCHS Office - Sale of items in vending machines - 7/1/13-6/30/14 (Sponsor-Steve Webb)

Cox's Creek Elementary - Magazine Sales - 8/19/13-9/6/13 (Sponsor-Jan Lanham) 

VI. Organization of the Board  

VI.A. Legislative Liaison  
KSBA is once again asking the school board to nominate a legislative contact from its membership to serve a two-year term.  The legislative contact role is critical to assisting KSBA governmental relations staff in mobilizing local constituents to contact their legislators.  KSBA needs a strong advocacy effort at this time because the 2014 legislature will be acting on a biennial state budget.  

KSBA is asking each board to formally nominate a legislative contact.   

Motion Passed:  Motion to appoint Larry Pate as the Legislative Liaison passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.  Motion was unanimous.

VII. Student Support Services  

VII.A. Facilities Update  

VII.A.1. BG-1 TNHS Golf Proposal  
District Staff will facilitate the process of obtaining KDE Facilites approval for the addition of a covered space with storage at no cost to the District at TNHS driving range. 

Motion Passed:  Motion to approve the attached BG-1 for construction of a roof/canopy at the TNHS driving range passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.  The golf team will then need to secure design drawings for board review and approval accordance with 702 KAR 4:160.  The motion was unanimous.

VII.B. Final Payout  

VII.B.1. BG-4 TNHS Final Payout  
Landmark Sprinkler has completed all contractual obligations for the bid packages listed and have applied for final payment of $0.  All work has been inspected by architects, construction manager, and owners and found acceptable. Todd Sanders explained that this was paid sometime ago, but the final payout was not approved.  

Motion Passed:  Motion to approve the BG-4 for final payout to Landmark Sprinkler passed with a motion by Mr. Frank Hall and a second by Mrs. Diane Berry. Motion was unanimous. 

VII.C. GCA Boston   
This contract to approve GCA as the provider of custodial services at Boston provides opportunity for an annual savings of $13,200 with no loss of current full time employees. 

Motion Passed:  Motion to approve GCA as the provider of custodial services at Boston for 2013-2014 passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.  The motion was unanimous.

VIII. Student Instructional Services  

VIII.A. 504 Chairpersons 2013-2014  
Cheryl Pile presented the 2013-2014 Approved Chairpersons 504 and Admissions and Release Committee (ARC) Meetings.

Motion Passed: Motion to approve the list of District Representatives/Designees passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.  

VIII.B. Professional Growth and Effectiveness System  
During the statewide pilot in 2013-2014, at least 10% of the schools in each district will implement the Professional Growth & Effectiveness System.  Thomas Nelson High School will represent Nelson County Schools in the pilot program, while all schools will participate in the program.  In 2014-2015 the system will be fully implemented statewide with full accountability in Spring 2015.  
 
Motion Passed:  Motion to approve Professional Growth & Effectiveness System for evaluating certified staff as part of the state wide pilot passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.  Motion was unanimous.

VIII.C. Daily School Schedules  
The Kentucky Department of Education requires Board approval of daily school schedules. All schedules must have a minimum of six hours instructional time per day. All Nelson County school schedules for the 2013-2014 year school year meet or exceed the minimum requirement. 

Motion Passed:  Motion to approve the daily school schedules for the 2013-2014 school year passed with a motion by Mr. Nicky Rapier and a second by Mrs. Diane Berry.  Motion was unanimous.

VIII.D. 2013-2014 School Fees  
Each year, all schools in our district submit their curricular/instructional student fees for the 2013-2014 school year.  Stephanie Dietrich submitted a list of student fees for each school in the District.

Motion Passed:  Motion to approve school curricular/instructional student fees for the 2013-2014 school year passed with a motion by Mr. Damon Jackey and a second by Mr. Nicky Rapier.  Motion was unanimous.

VIII.E. 2013 Summer School Update  
Stephanie Dietrich presented the 2013 Nelson County Summer School Credit Recovery Report. There were a total of 43.5 credits recovered in the Summer School program.  

VIII.F. Policy/Procedure Update  
2nd Reading
ISSUE:   The following policies were presented, reviewed and discussed at July work session. Please refer to copies presented at that time. Policies are:  01.1 Legal Status of the Board, 01.61 Records Management, 03.113 Equal Employment Opportunity, 03.12322 FMLA, 03.212 Equal Employment Opportunity, 03.221 Salaries, 03.22322 FMLA, 05.4 Safety,  05.411 Building Lockdowns,  05.42 Severe Weather/Tornado Drills, 05.48 Weapons, 09.14 Student Records,  09.22 Student Health and Safety, 09.2241 Student Medication, 09.31 Athletics and Sport Activities, 09.425 Assault and Threats of Violence, 01.111 District Planning, 02.4241 School Council Policies (SBDM), and 02.442 School Improvement Plan. 
 
1st Reading
01.821 Board Member Expense Reimbursement, 02.131 Contract of Superintendent, 02.14 Evaluation, 03.121 Salaries, 03.1321 Use of School Property, 03.2321 Use of School Property, 04.31 Authority to Encumber and Expend Funds, 04.3111 District Issuance of Checks, 04.312 School Activity Funds, 04.41 Fraud Prevention, 08.113 Graduation Requirements, 08.4 Adult/Community Education, 09.121 Entrance Age, 09.15 Student Fees, 09.3 Student Activities, 09.33 Fund-Raising Activities, 09.4341 Alternative Education, 08.2323 Access to Electronic Media, 03.2 Classified Personnel, 09.36 School-Related Student Trips and 04.7 Inventories.
 
Procedures are: 01.44 AP.21 Request to Receive Special Meeting Notifications by Email, 01.6 AP.2 Request to Examine and/or Copy District Records, 02.442 AP.21
School Improvement Plan Reports, 03.12322 AP.21 Request for FMLA, 05.2 AP.21 Maintenance Checklist, 05.3 AP.1 Community Use of School Facilities, 05.43 AP.1 Bomb Threat Drills/Response, 05.47 AP.1 Earthquakes, 09.14 AP.11 Family Educational Rights and Privacy Act, 09.14 AP.111 Notification of FERPA Rights, 09.14 AP.12 Student Directory Information Notification, 09.14 AP.22 Student Record Logs, 09.14 AP.24 Release/Inspection of Student Records/Medicaid Consent to Third Party, 09.14 AP.251 Publication Consent Form, 09.2241 AP.1 Student Medication Guidelines, 09.224 AP.21 Emergency Information Form Guidelines, 09.2241 Ap.21 Prescription Medication Administration Consent Form, 09.4341 AP.21, 08.2323 AP.21 Internet/Electronic Mail User Agreement Form, and 05.31 AP.21 Application and Agreement for Use of District Property.

Tabled until August Work Session for further discussion:
03.125 Expense Reimbursement; 03.225 Expense Reimbursement  

Motion Passed:  To approve first and second readings of procedures and policies revisions as designated passed with a motion by Mrs. Diane Berry and a second by Mr. Nicky Rapier.  Motion was unanimous.

IX. Guest Comments  
There were no guest comments.
 
X. Adjourn Regular Session  

Motion Passed:  Motion to adjourn the Regular Session of the Nelson County Board of Education passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.  Motion was unanimous.

_____________________________________
Chairperson

_____________________________________
Superintendent