SPENCER COUNTY BOARD OF EDUCATION
Regular Monthly Meeting
May 20, 2013 6:30 PM
Spencer County High School Media Center

Attendance Taken at 6:28 PM: 

Present Board Members:   
Ms. Jeanie Stevens
Ms. Sandy Clevenger 
Ms. Janet Bonham
Ms. Debbie Herndon 
Ms. Ange McKinney 

 
ORDER # 201
CALL TO ORDER 
Meeting was called to order by Board Chair, Jeanie Stevens.

STATEMENT OF BOARD MISSION  
WELCOME OF VISITORS TO MEETING  
Board Mission Statement was read and visitors were welcomed by Board Chair, Jeanie Stevens.

REVIEW AND ADOPT THE AGENDA  
Motion to adopt the agenda as presented passed with a motion by Ms. Janet Bonham and a second by Ms. Sandy Clevenger.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger 	Yes
Ms. Janet Bonham		Yes	
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

STUDENT PRESENTATION   
No student presentations.

RECOGNITIONS   
Governor's Scholars Program  
Krysten Barlow, Sarah Bowman, Caleb Fulkerson, and Jeremy Staab

Spencer County Middle School- National History Day Students  
Ms. Carol Rowland and students were recognized for their district and state competitions.

Going the Distance Award
Mr. Steve Rucker, Assistant Principal at Spencer County High School was recognized with the Going the Distance Award.

CITIZENS AND DELEGATIONS  
No citizens signed to speak.

ACADEMIC SUCCESS AND STUDENT ACHIEVEMENT  
•	Academic Spotlight - Hillview Academy Class of 2013 spoke to the Board regarding their experience at Hillview.
•	Academic Report  Ms. Norma Thurman
•	Career Tech Center – Mr. Rucker shared different options for a Career Tech Center and asked the Board to begin considering if this is a direction that the District may want to go and the consideration for funding.   
•	Superintendent's Report  
o	June 13 – Superintendent’s Evaluation
o	Adoption of Resolution for Drop-Out Age

ACTION WITH DISCUSSION  

ORDER # 202
Approval of Board Minutes  
The April 18, 2013 Scheduled Work Session Minutes and the April 22, 2013 Regular Monthly Meeting Minutes passed with a motion by Ms. Debbie Herndon and a second by Ms. Sandy Clevenger.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger 	Yes
Ms. Janet Bonham		Yes	
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

ORDER # 203
Tentative Budget  
The Tentative Budget Fund 1 General Fund and Tentative Budget Fund 2 Grants   passed with a motion by Ms. Ange McKinney and a second by Ms. Debbie Herndon.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger 	Yes
Ms. Janet Bonham		Yes	
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

ORDER # 204
Medication Permission For Extended Day/Overnight Field Trips  
Recommendation to accept the modifications to medical distribution procedures for Procedures 09.2241 AP.1 and 09.36 AP.2111 passed with a motion by Ms. Sandy Clevenger and a second by Ms. Janet Bonham.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger 	Yes
Ms. Janet Bonham		Yes	
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

ORDER # 205
Approval of Change Order # 1 - BG 12-276  
Recommendation to approve change order for the SCHS contingency project as requested passed with a motion by Ms. Sandy Clevenger and a second by Ms. Ange McKinney.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger 	Yes
Ms. Janet Bonham		Yes	
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

ORDER # 206
Job Title/Description/Salary Schedule:  Director of Maintenance and Facilities and Director of Operations and Transportation   

Superintendent Adams presented to the Board a new job description for Director of Operations/Transportation and a new job description for Director of Maintenance & Facilities along with a new salary scale.

Job descriptions for Director of Maintenance and Facilities (with new salary scale) and job description for Director of Operations and Transportation passed with a motion by Ms. Jeanie Stevens and a second by Ms. Janet Bonham.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger 	No
Ms. Janet Bonham		Yes	
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		No

ORDER # 207
AIPHONE Security System  
Approval of AIPhone Security System for Preschool, TES, SCMS, and SCHS with the addition that the middle school system be the same as the high school system  passed with a motion by Ms. Ange McKinney and a second by Ms. Debbie Herndon.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger 	Yes
Ms. Janet Bonham		Yes	
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

Order # 208
Carryover of SBDM 2013-2013   
Approval to continue the practice of rolling over Section 6 Funds from year to year with the understanding they are to be used directly for student achievement   passed with a motion by Ms. Sandy Clevenger and a second by Ms. Janet Bonham.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger 	Yes
Ms. Janet Bonham		Yes	
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

ORDER # 209
Drop-Out Age Legislation   
Resolution to Senate Bill 97
Approval of Resolution to Senate Bill 97 raising the drop-out age from 16 to 18 after SB 97 is legally recognized as Kentucky State Law passed with a motion by Ms. Janet Bonham and a second by Ms. Ange McKinney.  
 
Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger 	Yes
Ms. Janet Bonham		Yes	
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

ORDER # 210
ACTION BY CONSENT  
Approval of Action by Consent Items passed with a motion by Ms. Ange McKinney and a second by Ms. Janet Bonham.  
	
Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger 	Yes
Ms. Janet Bonham		Yes	
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

•	Orders of the Treasurer   
•	School Financial Reports  
•	District and Food Service Reports  
•	Invoice for Approval
o	BCD Payment Application #4  $2,919.18
o	BCD Payment Application #5  $2,843.75
o	Chenoweth Law Office – December 31, 2012:  $511.98 	

•	Acknowledge Monthly Report and District Employees, Termination, Resignations, and Retirements
   
Spencer County High School
Louise Collins, Gifted & Talented (.5) Rank 1
Jason Burns, Head Coach Boys Basketball

Other
Shelby Pfeiffer, Emergency Certified Sub Teacher, Rank 4
Crystal Whitehouse, Sub Bus Driver
Alicia Fackler, Sub Classified
Elisabeth Martin, Emergency Certified Sub Teacher, Rank 4
Tina Kendall, Sub Classified
Ashley Kniss, Emergency Certified Sub Teacher, Rank 4

Resignations
Tracye Caple, IA, effective 4/19/2013
Kyle Murphy, Computer Technician, eff 4/25/2013 – Recinded 4/24/2013
Terry Herbstreith, Emergency Certified Sub 5/24/2013
Eric Davis, Assistant Principal-MS, eff 6/30/2013
Hannah Marston, English Teacher-HS, eff 6/30/2013
Shawna Gilbert, Elementary Teacher-TES, eff 6/30/2013

	Retirements
	Floyd Inscho, Bus Driver, eff. 6/1/2013
	Norma Thurman, Asst Superintendent, eff 6/30/2013
	Annie Suchy, Speech Language Pathologist, eff 6/30/2013
Steve Slaughter, Physical Ed/Health Teacher-HS, eff 7/1/2013 (changed to 6/30/13 – per letter submitted by Mr. Slaughter

•	Field Trips (Overnight and Out-of-State)
o	FCCLA Leadership Training – Hardinsburg, KY  June 10-12
o	FFA State Convention at Rupp – June 10-June 13
o	FFA Camp – Hardinsburg, KY  July 8-12, 2013
o	SCMS Basketball Camp – Campbellsville University – June 10-13
  
•	Fundraisers  
SCHS National Honor Society	KISS Seniors Goodbye	May 21-24, 2013	
SCHS Cheer	Krispy Kreme Donuts	May, June and July	
SCHS Cheer	Little Caesars Pizza 	June or July 2013	
SCHS Cheer	Yard Sale and Car Wash	June or July	
SCHS Cheer	Candy Sales – After Lunch	May 20-29, 2013	
SCHS Girls Basketball	Host Tournament and Consess	July 27-28, 2013	
SCMS Arts Program	Grizzly Paw Print Tattoos	August 2013-May 2014	
SCMS Arts Program	Spaghetti Dinner/Silent Auc	November 8, 2013	
SCMS Arts Program	Student Art Greeting Cards	Oct 2013 – April 2014	
SCMS Cheer	Car Wash at Country Mart	June 2013	
SCMS Cheer	Cheer Clinic	September 2013	
SCMS Cheer	School Dance	October 25, 2013	
SCMS Cheer	Butter Braid Bread	November 2013	
SCMS Cheer	Winter Pageant	December 2013	
SCMS Dance Team	Candy Grams for Halloween	October 2013	
SCMS Dance Team	Candy Grams for Valentines	February 2013	
SCMS Dance Team	Winter Formal for Dance	December 2013	
SCMS Dance Team	Candle Sales	November 2013	
SCMS Dance Team 	Little Caesars Pizza	Aug 2013 and Jan 2014	
SCMS Dance Team	Mother/Daughter Bunco	September 2013	
SCMS PTSO	Valentine’s Day Dance	Feb 7 or Feb 14, 2014	
SCMS PTSO	Spirit Wear	Fall 2013	
SCMS Girls Basketball 	Community Bunco	June or July 2013	
SCMS Girls Softball	Car Wash – John Howie	June or July 2013	
SCMS Girls Basketball	Car Wash – John Howie	June or July 2013	
SCMS Girls Softball	School Dance – John Howie	January 2014	
SCMS Girls Basketball	School Dance – John Howie	October 2013	
SCMS Girls Basketball	School Dance – John Howie	September 2013	

•	Extending Milk Bid (1st Time - Deans
•	Certified and Classified Position List  
•	Approval of Annual Vendors (Model Procurement)
Bloomfield Fertilizer		Acoustical Drywall
Blue Moose Tees			Atlas Companies
BSN Sports				Blaine Window Hardware, Inc.
Central Office Supply		CasAir Co
Dramatic Publishing		Cottrell Farm Equipment, Inc.
Dramatists				Custom Overhead Door
JW Pepper				Divine Lighting, LLC
Imagine This Interprises 	CED/E&H
Music Theatre International	East End Plumbing Supply Inc.
Penworthy				Howards Metal Sales
Prestwick House			Lawson Products
Printex				Louisville Cooler Mfg. Co
Quad Printing			Louisville RV Center, Inc.
Really Good Stuff, Inc.		Masters Equipment
River City Printed Products	Neil-LaVielle Steel
Rose Brand East 			Patron’s Home & Rental Center
Sports Endeavors			Precise Air Filter
Teachers Discovery		Service Solutions Group
The Costumer			Spray-Tech
Theatre House, Inc.		TMS-Marlin
TNT School Supplies		United Refrigeration
Trompeter				Welders Supply Company
USA Print Brokers			CED Construction Group
US Games				IMI
All State Ford Truck		Nelson County Implement Co
Auto Jet Muffler Corp		Newcomb Oil
Bluegrass International		Raben Tire Company, Inc.
Jim Williams Body Shop		Truck Parts and Service
Rick’s Auto & Wrecker		UHL Sales and Service

•	Grants Scheduled for a June 2013 Application  
o	Fuel Up and Play 60 (SCES)
o	Fuel Up and Play 60 (TES)
o	Dollar General Literacy Foundation

COMMUNICATIONS   
Board Members   
Ange McKinney complimented the middle/high play. 

SCEA Update  
Luncheon May 31, 2013 Retirement luncheon 11:30-12:30. 
    
Written Communications  
•	Field Trips  
•	Attendance Reports – N/A  
•	Bus Maintenance Report  
•	Building Inspections   
•	Donations  
•	SBDM Minutes  

DIALOGUE AND FUTURE AGENDA TOPICS  
•	Performance-Based Grading   
 		ACT Benchmark
•	Student Attendance/Parent Notes  
•	Classified Retirement 
 
Board would like to move forward and discuss possible changes to number of parent notes/ doctor notes.  Discuss at special called meeting.   

ORDER # 211
MOTION TO MAKE AGENDA PART OF THE OFFICIAL BOARD MINUTES 
Motion to make the agenda dated May 20, 2013 part of the official Board Minutes passed with a motion by Ms. Debbie Herndon and a second by Ms. Ange McKinney.

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger 	Yes
Ms. Janet Bonham		Yes	
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes
 
ORDER # 212
ADJOURN MEETING  
A motion to adjourn meeting at 8:50 p.m passed with a motion by Ms. Debbie Herndon and a second by Ms. Ange McKinney.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger 	Yes
Ms. Janet Bonham		Yes	
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes