SPENCER COUNTY BOARD OF EDUCATION 
Regular Monthly Meeting
June 24, 2013 6:30 PM
Spencer County Middle School

Attendance Taken at 6:40 PM: 

Present Board Members:   
Ms. Jeanie Stevens, Board Chair
Ms. Sandy Clevenger, Vice Chair
Ms. Janet Bonham 
Ms. Debbie Herndon 
Ms. Ange McKinney  

ORDER # 225
CALL TO ORDER  
Meeting was called to order at 6:45 by Ms. Jeanie Stevens.

STATEMENT OF BOARD MISSION  
WELCOME OF VISITORS TO MEETING  
Ms. Jeanie Stevens read the Statement of Board Mission and welcomed visitors.

ORDER # 226
REVIEW AND ADOPT THE AGENDA  
Approval of agenda with modifications to move Item 10 (O) Student Code Conduct to Action with Discussion item 9G passed with a motion by Ms. Debbie Herndon and as second by Ms. Sandy Clevenger.

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		Yes

STUDENT PRESENTATION
No student presentation. 

RECOGNITIONS 
No recognitions.

CITIZENS AND DELEGATIONS  

ACADEMIC SUCCESS AND STUDENT ACHIEVMENT   
Academic Report - Mr. Todd Russell  
Mr. Russell presented PASS (Positive Approach to Student Success)
Superintendent's Report  
Ms. Sandy Clevenger will represent the Board as the KSBA Legislative Contact.

ACTION WITH DISCUSSION   

ORDER # 227 
Approval of Board Minutes   
Recommendation to approve the May 16, 2013 and the May 20, 2013 Board Minutes passed with a motion by Ms. Debbie Herndon and a second by Ms. Janet Bonham.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes	
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		Yes

ORDER # 228
Bond of Depository   
Bond of Depository – Peoples Bank and has been prepared per 702 KAR 3:090 Option # 1.
Recommendation to approve the Bond of Depository as requested passed with a motion by Ms. Sandy Clevenger and a second by Ms. Janet Bonham.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes	
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		Yes

ORDER # 229
TES IA for K/1 Classroom   
Recommendation to approve IA K/1st Grade Position at TES passed with a motion by Ms. Sandy Clevenger and a second by Ms. Debbie Herndon.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes	
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		Yes

ORDER # 230
Approval of Student Accident Insurance   
Recommendation to approve Roberts Insurance for the 2013-2014 school year passed with a motion by Ms. Janet Bonham and a second by Ms. Debbie Herndon.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes	
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		Yes

ORDER # 231
Request to Repair Bus # 2041  
Bus is leaking oil and coolant.  District Mechanics have determined the bus is good and worth repairing with 163.4K miles.  UHL estimates a total of $5,458.78 for the repairs.

Recommendation to approve bus repair for bus # 2041 passed with a motion by Ms. Debbie Herndon and a second by Ms. Janet Bonham.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes	
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		Yes

ORDER # 232
Electronic Document Delivery and Mandatory Direct Deposit  
Recommendation to approve electronic document delivery and mandatory direct deposit as requested passed with a motion by Ms. Sandy Clevenger and a second by Ms. Debbie Herndon.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes	
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		Yes

ORDER # 233
Student Code of Conduct 2013-2014  
Recommendation to approve the Student Code of Conduct with only typing corrections (no modifications) passed with a motion by Ms. Debbie Herndon and a second by Ms. Sandy Clevenger.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes	
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		Yes

ORDER # 234
ACTION BY CONSENT  
Recommendation to approve the Action by Consent Items as listed below passed with a motion by Ms. Sandy Clevenger and a second by Ms. Debbie Herndon.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes	
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		Yes

•	Orders of The Treasurer   
•	School Financial Reports   
•	District and Food Service Report  
•	Invoices for Approval  
o	Chenoweth Law Office – January 1-February 28, 2013
o	BCD Inc.’s Payment Application No. 6

•	Acknowledge Monthly Report and District Employees, Termination, Resignations, and Retirements  

Spencer County Elementary School					Retirements
Mark Thomas, Principal – Rank 1					Terry Palmer, Maint. Helper eff 5/21/2013

Spencer County Middle School
Laura Beth Blandford, Special Education – MSD/FMD, Rank 

Spencer County High  School						Transfers
Dewayne Mason, Math Teacher, Rank 3					Tracy Sibert, IA  from SCES - SCMS
Madelyn Brown, Math Teacher, Rank 3
Dewayne Mason, Varsity Boys Soccer Coach
Dorothy Beaverson, Health Services Instructor, Rank 2
Kyle Board, English Teacher, Rank 2
Andrew McCloud, IA – Special Ed- FMD
Michael Phillips, Girls/Boys Golf Coach
Misty Jewell, Dance Team Coach
Stacey Crenshaw, Assistant Dance Team Coach

Other
Benjamin Deckard, Sub Classified (summer crew)
Josh Langley, Sub Classified (summer crew)
Earl F. Sharp, Jr., Sub Classified (summer crew)
Steven Lewis, Sub Classified (summer crew)
Chase Thomas, Sub Classified (summer crew)
Charles Abell, Assistant Superintendent
Michelle Roy, Personnel Administrative Assistant

	Resignations
	Amy Collins, Guidance Counselor – SCES, eff 6/30/2013
	Laura Underwood, Certified Sub Teacher, eff  6/30/2013
	Marissa Fairbanks, Emergency Certified Sub Teacher, eff 6/30/2013
	Melinda Druin, Emergency Certified Sub Teacher, eff 6/30/2013
	Veronica Elmore, Substitute Classified, eff 6/30/2013
	Kathryn Britton, Emergency Certified Sub Teacher, eff 6/30/2013

•	Field Trips (Overnight and Out-of-State)  
FFA Dairy Team – Milwaukee August 1-3, 2013
SCHS Girls Basketball – Russellville, KY  December 26-28, 2013
•	Fundraisers  
SCMS –  Relay for Life	Dance	No Dated for Listed	
SCMS -  PTSO 	Penny War	August – September 2013	
SCMS – Chorus	Dance	February 2014	
SCMS – Football	Dance 	August 2013	
SCMS – 6th Grade	T-Shirt Sells	All Year	
SCMS – 6th Grade	Pie Sells	Fall 2013	
SCMS – Chorus and Band	T-Shirts and Clothing	September – March 	
SCMS – Chorus and Band	Little Caesars	September 2013	
SCMS – Chorus and Band	Concert CD/DVDs	Sold during concert months	
SCMS – Chorus and Band	School Spirit Coffee	January 2014	
SCMS – Chorus and Band 	Krispy Kreme	August, October, March	
SCMS – Band	Great American	October and Feb.-March	
SCMS – 7th Grade	Cake Auction	October 2013	
SCMS – 7th Grade	7th Grade Team Shirts	August 2013	
SCMS – Baseball/Softball	Boys/Girls Basketball Tournament	July 2013	
SCMS Girls Boys Basketball	Banner Sales 	August and September	

SCHS Class 2014	Senior Apparel	August 2013	
SCHS Class 2014	Candy Bars	August 2013	
SCHS Class 2014	Breakfast Breads	August 2013	
SCHS Girls Basketball	Basketball Camp	July 22-24 at SCMS 	
SCHS Girls Basketball	Christmas Tournament	December 20-21	
SCHS Boys Basketball	Basketball Youth Camp	July 15-19	
SCHS Boys Basketball	Summer T-Shirt Sales	July 15	

•	District Financial Submission of Assurance  
•	Approval of Photo, Transportation, Fuel, LP Gas, & Medical Bids  

Commerical Carriers			Photography
*Fisher Buses			Lifetouch	
*Miller Transportation
*Commonwealth			Gasoline and Diesel Fuel
*Coach			A&M Oil
*Shockey

Medical Exam			Ferrell Gas LP Gas
Shelby Family Medicine

•	Approval of Vendors (Model Procurement)  
Daymark Safety Systems
West Music
Baker and Taylor
Master Supply Inc.
Comfort Systems USA
Radio Communications Services
Spencer Trophies
IRC Team Sports
Southern Tool Supply
Knight’s Mechanical, Inc.
Graphic Products Inc.
ToyTopia
Vanderbur Industrial Products, Inc.

•	Approval of Pizza Bid – Papa John Pizza $3.99 
•	Bus Garage Lease Agreement 2013-2014  
•	NCDHD 2013-2014 Contract for Hepatitis B Vaccine and PPD  
•	Surplus Items  
o	SCHS:  Old TV and DVD Player, Stereo, Scanner, Printer, Copier, Computer Tower
o	Slide Projector, Laundry Basket full of assorted computers, Spanish textbooks, and Career choice books.
•	Substitute Employees for the 2013-2014 School Year  
•	Certified Evaluation Plan 2013-2014  

COMMUNICATIONS   
Board Members  
Kids Count Data - provide to Board when available. 

•	SCEA Update  
•	Written Communications   
•	KRS Alternative Sick Leave Option   
•	Field Trips (Information Only)  
•	Attendance Reports  

Month Eight 2012-2013						
							
 	2011-2012	2012-2013	2011-2012	2012-2013	2011-2012	2012-2013	
 	ADA	ADA	% ADA	% ADA	% Membership	% Membership	
Kindergarten	193.36	211.64	95.34	95.33	201.00	223.00	
Grade 1	189.16	208.84	95.78	96.69	198.00	214.00	
Grade 2	190.94	189.89	94.89	96.09	200.00	198.00	
Grade 3	201.88	206.05	95.93	96.27	211.00	214.00	
Grade 4	199.84	211.36	95.14	95.9	209.00	220.00	
Grade 5	209.61	200.22	94.80	96.37	221.00	207.00	
Grade 6	206.18	225.51	95.43	95.53	215.00	237.00	
Grade 7	209.46	217.81	93.45	95.29	225.00	229.00	
Grade 8	207.82	217.97	95.76	95.2	217.00	229.00	
Grade 9	211.00	207.58	94.11	95.57	225.00	218.00	
Grade 10	173.87	194.18	93.83	95.21	183.00	204.00	
Grade 11	217.88	173.03	95.53	94.66	234.00	184.00	
Grade 12	170.77	216.29	92.96	91.74	186.00	236.00	
Grade 14	0.00	2.00	0.00	100.00	0.00	2.00	
TOTAL	2581.77	2682.37	94.69	95.35	2725.00	2815.00	

Month Nine  2012-2013						
							
 	2011-2012	2012-2013	2011-2012	2012-2013	2011-2012	2012-2013	
 	ADA	ADA	% ADA	% ADA	Membership	Membership	
Kindergarten	192.74	210.13	95.58	94.58	           201.00 	              223.00 	
Grade 1	190.66	204.59	96.20	95.93	           198.00 	              213.00 	
Grade 2	192.73	190.08	95.82	95.86	           201.00 	              198.00 	
Grade 3	204.55	206.38	96.42	96.54	           212.00 	              212.00 	
Grade 4	200.65	213.21	95.94	96.92	           209.00 	              220.00 	
Grade 5	213.89	201.47	96.73	96.67	           221.00 	              209.00 	
Grade 6	206.21	227.72	96.22	96.36	           214.00 	              236.00 	
Grade 7	215.39	218.84	95.99	95.73	           224.00 	              227.00 	
Grade 8	209.92	220.95	96.66	96.09	           217.00 	              230.00 	
Grade 9	214.49	207.75	95.45	95.68	           225.00 	              217.00 	
Grade 10	174.24	192.76	95.55	94.24	           182.00 	              204.00 	
Grade 11	217.11	175.50	94.31	94.96	           230.00 	              186.00 	
Grade 12	173.71	215.26	92.58	91.77	           191.00 	              236.00 	
Grade 14	 	2	 	100	 	                  2.00 	
TOTAL	   2,606.29 	       2,686.64 	95.67	95.48	        2,725.00 	           2,813.00 	

Month Ten  2012-2013						
							
 	2011-2012	2012-2013	2011-2012	2012-2013	2011-2012	2012-2013	
 	ADA	ADA	% ADA	% ADA	Membership	Membership	
Kindergarten	189.00	202.97	94.03	91.39	          201.00 	                223.00 	
Grade 1	187.52	202.29	94.7	94.95	          198.00 	                213.00 	
Grade 2	194.35	187.81	96.68	94.82	          201.00 	                198.00 	
Grade 3	205.99	198.59	97.17	93.63	          212.00 	                212.00 	
Grade 4	200.50	210.43	95.93	95.62	          209.00 	                220.00 	
Grade 5	214.53	199.71	97.06	95.51	          221.00 	                209.00 	
Grade 6	207.66	222.95	97.04	94.44	          214.00 	                236.00 	
Grade 7	209.19	209.33	93.38	92.18	          224.00 	                227.00 	
Grade 8	211.49	219.8	97.47	95.54	          217.00 	                230.00 	
Grade 9	217.34	209.04	97.02	96.31	          225.00 	                217.00 	
Grade 10	176.34	189.59	96.89	92.89	          182.00 	                204.00 	
Grade 11	219.31	169.22	95.78	91.42	          230.00 	                186.00 	
Grade 12	177.92	212.88	94.39	90.84	          191.00 	                236.00 	
Grade 14	 	2	 	100	 	                    2.00 	
TOTAL	      2,611.14 	      2,636.61 	95.98	93.82	       2,725.00 	             2,813.00 	

•	Bus Maintenance Report   
•	Building Inspections  
•	SBDM Minutes  
•	Family Resource & Youth Service Center Advisory Council Minutes  

DIALOGUE AND FUTURE AGENDA TOPICS  

ORDER # 235
MOTION TO MAKE AGENDA PART OF THE OFFICIAL BOARD MINUTES  
Recommendation to make June 24, 2013 agenda part of the official board minutes passed with a motion by Ms. Debbie Herndon and a second by Ms. Janet Bonham.  
 
Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes	
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		Yes

ORDER # 236
ACTING SECRETARY
Ms. Jeanie Stevens, Chairperson, explained that the Board would be discussing the Superintendent’s performance evaluation.  For part of the discussion, the Superintendent will likely be present, and for part of the discussion the Board may choose to meet without the Superintendent being present.  Since the Superintendent is also the Board Secretary, a motion to appoint an acting secretary until the adjournment of this meeting is in order.  A motion was made by Ms. Debbie Herndon and a second by Ms. Janet Bonham to appoint Michele Barlow as acting secretary until the adjournment of meeting.

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes	
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		Yes

ORDER # 237
EXECUTIVE SESSION KRS 61.810 Subsection (k) (d)
A motion to go into Executive Session KRS 61.810 Section (k); meetings which federal or state law specifically require to be conducted in privacy.  Spencer County Board of Education, in accordance with KRS 156.577, Section 4; subsection (d) will be having preliminary discussions relating to the evaluation of the Superintendent by the Board or between the Board and Superintendent prior to the summer evaluation. passed with a motion by Ms. Sandy Clevenger and a second by Ms. Janet Bonham.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes	
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		Yes

ORDER # 238
RETURN TO OPEN SESSION - Action with Discussion as a Result of Executive Session  
The return to open session with a moiton by Ms. Debbie Herndon and a second by Ms. Janet Bonham.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes	
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		Yes

ORDER # 239
ADOPTION OF SUPERINTENDENT SUMMATIVE EVALUATION
Sandy Clevenger read the superintendents evaluation.  Superintendent Adams met all expectations (see document)

Future goals were discussed. 

Recommendation to adopt summative evaluation of Superintendent passed with a motion by Ms. Debbie Herndon and a second by Ms. Janet Bonham.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes	
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		Yes

ORDER # 240
CONSIDERATION OF SUPERINTENDENT EXTENSION ON CONTRACT DAYS  
 
Recommendation to adjustment contract to 260 days with a cap forward ten days per year not to exceed 150 days total anything above 150 with a payout at the end of the year passed with a motion by Ms. Ange McKinney and a second by Ms. Debbie Herndon.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes	
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		Yes

ORDER # 241
CONSIDERATION OF THE EVERGREEN CLAUSE - SUPERINTENDENT CONTRACT EXTENSION   

Recommendation of the Evergreen clause extending the contract one year to 2017 passed with a motion by Ms. Debbie Herndon and a second by Ms. Janet Bonham.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		No
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		No

ORDER # 
EXECUTIVE SESSION - KRS 61.810 Subsection (b)(c)  
A motion to go into Executive Session KRS 61.810 subsection (b) Deliberations on the future acquisition or sale of real property by a public agency, but only when publicity would be likely to affect the value of a specific piece of property to be acquired for public use or sold by a public agency passed with a motion by Ms. Janet Bonham and a second by Ms. Debbie Herndon.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes	
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		Yes

ORDER # 
RETURN TO OPEN SESSION 
The return to open session with a motion by Ms. Debbie Herndon and a second by Ms. Sandy Clevenger.

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes	
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		Yes

NO ACTION TAKEN DURING EXECUTIVE SESSION

ORDER # 
MODIFY AGENDA
A motion to modify agenda as a result of 16A was made by Ms. Janet Bonham and a second by Ms. Debbie Herndon.

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes	
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		Yes

ORDER # 
LAND ACQUISTION
A motion to retain counsel in land acquisition was made by Ms. Ange McKinney and a second by Ms. Debbie Herndon.

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes	
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		Yes

ORDER # 
ADJOURN MEETING   
A motion to adjourn meeting at 11:01 p.m. was made by Ms. Janet Bonham and a second by Ms. Debbie Herndon.

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes	
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney  		Yes

_____________________________________
Jeanie Stevens, Chairperson

_____________________________________
Chuck Adams, Superintendent