Nelson County Regular Board Meeting
March 19, 2013 5:00 PM
Central Office

Attendance Taken at 5:00 PM: 

Present Board Members:   
Mrs. Diane Berry 
Mr. Frank Hall 
Mr. Damon Jackey 
Mr. Larry Pate 
Mr. Nicky Rapier 

I. Call to Order  
The meeting was called to order at 5:00 p.m. by Chairperson Larry Pate. At this time Mr. Pate read and affirmed the District’s Mission Statement and Vision Statement.    

II. Changes to the Agenda  
There were no changes to the agenda.

III. Student/Employee Performance  
Mitzi Avritt, BMS Junior Beta Club Sponsor introduced BMS Junior Beta Club.  The members presented their projects from the KY State Beta Convention.  They will be attending the National Beta convention in June 2013 in Alabama.  Kendall Roller gave his winning speech that he had presented at the State Convention.  Haley Abell of BMS competed in poetry. She wrote the poem “A Garden with No Fence” which she read to the audience.  Ms. Avritt shared that BMS student, Austin Mattingly (not present) won first place in the Woodworking category.  This is his first year participating in the Junior Beta Club. 

A BMS parent thanked Ms. Avritt for her superior work and dedication.
 
IV. Student/Employee Recognition  
"GOOD NEWS" - MARCH 2013

Read by Bloomfield Middle School student, Taylor Beavers

All of the Nelson County Schools sent a representative to the Annual Nelson County Spelling Bee. Bloomfield Middle School 6th grader, Jade Coulter came in 2nd.  She did a great job!

The Nelson County Lady Cards won their 5th District Championship in a row.  Way to go Lady Cards!

Nelson County High School Senior, Anthony Barnes took 3rd place in a resume contest at the Transition Fair in Lexington.
Nelson County High School results for the Regional FFA Speaking Contest were; Prepared Public Speaking - Tai Robbins - Superior, Extemp. Public Speaking - Audrey Coomes - Superior 2nd, Freshman Public Speaking - Morgan Newton - Superior, Creed - Makayla Bowen - Superior, 
Dairy - Huston Lanham - Superior, Floral - Brittany Bowling - Superior, Greenhouse - Lissa Mattingly - Superior, Horse - Baylee Cissell - Superior, Sheep - Dean Hendricks - Superior, Small Animal - David Chan - Superior, Turf & Lawn - Kayla Williams - Superior, and Talent - Brooke Cooper - Superior 3rd. 

Health Occupation Students of America members, Rachel Young won 1st place in her speaking competition and Sabrina Johnson won 3rd place in her pathopsychiology (study of diseases) competition.

AJ Youngman, a student at Old Kentucky Home Middle School, made the 19th District All Tournament Basketball Team.

Thomas Nelson had perfect attendance for the ACT.  162 out of 162 juniors showed up for test day demonstrating the courageous spirit of the Lincoln House Lions.

Katie Hagan, a 5th grade student at New Haven School was the Grand Winner of the Science Fair with her project   "Super Soap Suds".  

New Haven School Art Contest Grade Level Winners 
K-1, Brenin Pedigo and Jacob Wilcher
2nd,   Jacob Thornsberry and Carmen DellAgnello
3rd,   Cory Greenwell and Emma Reiter
4th,    Mary Beth Mattingly and Abby Williams
5th,   Hannah Webb and Jimmy Pinkston

Bloomfield Elementary students:  Jonah Brown, Camie Ashley, Abby Cornish, and Emily Simpson auditioned for the play Shrek and were selected to be a part of the cast this summer.

Boston School students; Dalton Hutchens and Juanita Vittitow placed at Regional’s and will be competing at the State Governor's Cup. 

V. Operations Consent Agenda  

Motion Passed:  Motion to approve consent items as presented passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.  Motion was unanimous.

V.A. Information: Personnel Actions  
Personnel Notifications:

Employment:          Vincent Delaney     Teacher                        OKH/Homebound
                      	        Jackie Donahue       Cook/baker                  New Haven
                                Kim Farvour           Cafeteria Monitor        OKH Middle
                                Jonathan Harrison  Asst Girls BB Coach    TNHS
                                Stacey Johnson      Bus Monitor                  District
                                Katie Kelien           Swim Coach                 NCHS/TNHS
                                Chris Pearson        Asst Wrestling Coach   NCHS
                                Melinda Porter       Bus Driver                    District
                                Donnie Reid           AD Director                  FH
                                Stephen Sims         Asst BB Coach             TNHS
                                Amanda Thurman  Cook/Baker                   FH 

Transfers:   	        Lisa Anderson from Cook/Baker to Food Service Asst I
                                Linda Allen from Foster Heights to NCHS
                                Jennifer Burman from Bus Monitor to Bus Driver
                                Sean Millhouse from Foster Heights to NCELC
                                Carolyne Sanders from Bus Driver to Bus Monitor

Reinstatements:        None
Positions Added:      None                           
Classified Subs:        None

Certified Substitute Teachers:   Kayce Humkey and Thomas Settles

Emergency Certifications:      None
Student Workers:                    None
Non-Renewals:                       None   

Resignations:       Virginia Ayers       Bus Driver              District
                             Laura Beard           Teacher                  NCHS
                             Cynthia Kelley       Bus Driver             District
                             Robert Plowman    Bus Driver             District

Retirements:        Catherine Clark      Cook/Baker           New Haven

Suspensions/Reprimands/Terminations:    Bill Bennett
 
V.B. Treasurer's Report  
Treasurer’s Report February 2013

V.C. Bills and Claims  
Warrant Report 3-19-13 

V.D. MUNIS Report  
Munis Report 3-19-13

V.E. Leaves of Absence  
 The following is a list of personnel that are presently taking leaves of absence with board approval:

Medical Leave
Classified Employee              Horizons - Secretary
Certified Employee                Cox's Creek - Teacher 

Maternity Leave                   None       

V.F. Minutes from Previous Meetings  
Minutes from Previous Meetings:  Regular Board Meeting Minutes 2/19/13 and Board Work Session Minutes 3/6/13 

V.G. Overnight/Out-of-State Trips  
•	2nd Grade Classroom Teachers, Foster Heights 2nd Grade, to take approximately 125 second graders out of state to the Derby Dinner Playhouse in Clarksville, IN on March 6, 2013. 
•	Mitchell Tiller, OKHMS Girls Basketball Coach, to take 34-30 eighth grade students to Middle School girl's Summer Basketball Camp in Columbia, KY on July 22-24, 2013.  

VI. Student Support Services  

VI.A. Construction Update  
Todd Sanders shared that the TNHS baseball and softball field have been completed.  The baseball field has been played on already.  The softball field is unable to be used at this time because there is too much standing water on the field.  Mrs. Berry asked why drainage wasn’t installed in the fields.  Ms. Sanders responded that the cost was too substantial.  He said that the field needs to mature to be able to absorb the wetness.  

Mr. Sanders explained that the only thing left to complete in the Agriculture Room at TNHS was to paint the floor.  That will be done during Spring Break.  

VI.B. Change Orders  

VI.B.1. Change Order #001-TNHS Agriculture Room  
A garbage disposal was requested to be added to the project by owner. Material and labor to install an outlet and switch to operate the disposal totals $375.42 to BCD Inc. 

Motion Passed:  Motion to approve Change Order #001 passed with a motion by Mr. Frank Hall and a second by Mr. Damon Jackey.  Motion was unanimous.

VI.C. Final Payout  

VI.C.1. Final Payout-TNHS Agriculture Room-BCD Inc.	  
The following vendor has completed all contractual obligations for the bid packages listed and have applied for final payment. All work has been inspected by architects, construction manager, and owners and found acceptable.  TNHS Agriculture Room, BCD Inc.-$50,373.55 

Motion Passed:  Motion to approve the final payment for the vendor, BCD Inc passed with a motion by Mr. Nicky Rapier and a second by Mrs. Diane Berry.  Motion was unanimous. 

VI.C.2. Final Payout-TNHS Agriculture Room #2, BCD Inc.  
The following vendor has completed all contractual obligations for the bid packages listed and has applied for final payment. All work has been inspected by architects, construction manager, and owners and found acceptable.   TNHS Agriculture Room Final Pay #2, BCD Inc. - $8,139.45 

Motion Passed:  Motion to approve final payment for vendor, BCD Inc. passed with a motion by Mr. Damon Jackey and a second by Mr. Nicky Rapier.  Motion was unanimous. 

VI.D. OKHMS Bid  
Construction is needed to alleviate the infiltration problem at OKHMS.  BCD, Inc was the only bid that was presented.  

Motion Passed:  Motion to award the contract for construction to alleviate infiltration at OKHMS to BCD Inc. passed with a motion by Mrs. Diane Berry and a second by Mr. Frank Hall.  Motion was unanimous.

VI.E. FRYSC Budget FY 2014  
Ms. Sara Wilson explained to the board that this is a pilot budget that the state is using for fiscal year 2014.  Mr. Hall expressed his concerns in regards to salaries depleting the budget and then there might not be enough money to use for the students.  The board members decided to table this agenda item until they are able to discuss this further.

Motion Withdrawn:  Motion to approve the FRYSC Pilot Funding Project for FY14 was withdrawn by Mr. Nicky Rapier.  Motion was unanimous.

VI.F. Snow Day Make-Up   
 The recommendation for a make-up day missed due to snow is as follows:
                         Date Missed                           Make-Up Day
                         March 5, 2013                        May 30, 2013
  
Motion Passed:  Motion to approve the make-up day of March 3, 2013 to be on May 3, 2013 for the 2012-2013 school year passed with a motion by Mr. Nicky Rapier and a second by Mrs. Diane Berry.  Motion was unanimous.

VII. Student Instructional Services  

VII.A. District Improvement Plan  
Mr. Tim Beck and Ms. Stephanie Koontz discussed the updates in the 4 Areas of the CDIP:  Increased Student Achievement/Non-Duplicated GAP/college Career Readiness/Graduation Rate. 

VII.B. District Writing Plan  
Each school district is required to have a writing plan that provides students with multiple opportunities to develop complex communication skills as well as access to and use of technology throughout the writing process.  The district writing plan outlines procedures for monitoring the literacy activities within each school.  

Motion Passed:  Motion to approve the District Writing Plan passed with a motion by Mr. Damon Jackey and a second by Mrs. Diane Berry.  Motion was unanimous.

VIII. Guest Comments  
Jim Luckett, Poplar Flat Rd, Bardstown commented on the Parent Forum that had been held the night before at NCHS.  He commended the guest speakers.  He asked that the school district review the population ratio.

IX. Adjourn Regular Session  

Motion Passed:  Motion to adjourn the Regular Session of the Nelson County Board of Education was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.   Motion was unanimous.

X. Convene Executive Session  
There was no need for an Executive Session.

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Chairperson								Date

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Superintendent							Date