Title: This is the template for minutes
Author: Robert D. Shaver
Last saved by: Barlow, Michelle
Company: KSBA

SPENCER COUNTY BOARD OF EDUCATION
Regular Monthly Meeting
Monday, January 23, 2012 07:00PM
Spencer County Middle School Media Center

							Attendance Taken at 7:14 p.m.

Board Members Attendance:
Ms. Jeanie Stevens        	Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis             	Yes	 
Ms. Mary Ann Carden		Absent
     	  
Others Present:
Superintendent Adams, Norma Thurman, Vicki Goodlett, Diana Thomas, Beth Coke, Chuck Abell, Ed Downs, Gina McGinnis, Ruth Ann Sweazy, Ronda Cox, Bridget Murphy, Lillian Matthews, Kathy Fickel, Lynn Ware, Veronica Crouch, Gayle Browning, Billy Simmons, Pete Clevenger, Michele Barlow and others.

ORDER # 94
CALL TO ORDER
Meeting was called to order by Board Chair, Ms. Jeanie Stevens at 7:14 p.m. 

STATEMENT OF BOARD MISSION  
WELCOME OF VISITORS TO MEETING
Statement of Board Mission was read and visitors were welcomed by Board Chair, Ms. Jeanie Stevens.

ORDER # 95 
REVIEW AND ADOPT THE AGENDA  
A motion was made by Mr. Scott Travis and a second by Ms. Sandy Clevenger to approve the agenda as presented. 

Ms. Jeanie Stevens        	Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis             	Yes 
Ms. Mary Ann Carden		Absent

STUDENT PRESENTATION 
Student Presentation took place under Academic Spotlight with Spencer County Middle School.

RECOGNITIONS  
Going the Distance Award & Special Olympics Coach of the Year
Superintendent Adams presented Lynn Ware with the Going the Distance Award and recognized her as the “Special Olympics Kentucky Coach of the Year.”

2011-2012 National Board Teachers
2011-2012 National Board Certified Teachers were recognized:  Ms. Kim Cook, Ms. Janet Helms, and Sean Buynak.  

Distinguished School Plaques  
Superintendent Adams recognized each school with a plaque displaying all the names of students achieving distinguished scores on the 2010-2011 KCCT Test.  

CITIZENS AND DELEGATIONS  

ACADEMIC SUCCESS AND STUDENT ACHIEVEMENT  

Academic Report - Ms. Norma Thurman  
Ms. Norma Thurman reviewed Quality Core End-Of Course Exams and Mean RIT Scores for all four schools.  

Academic Spotlight:  Spencer County Middle School  
Ms. Lillian Matthews and Ms. Dorothy Beaverson along with students demonstrated exothermic reactions and thermal and kintec energy transfer using their energy stations. 

Superintendent's Report  
•	Land Acquisition
•	Crisis Response Team
•	Superintendent Evaluation Procedure
•	Draft Budget

ACTION WITH DISCUSSION 

ORDER # 96
Selection of Board Attorney  
Annual determination of the BOE attorney takes place in January consistent with BOE policy.  As a review from last January, agreement reflects 45 day written notice of separation for either party as well as $115 per hour for services; no changes from last year noted.

Motion Passed:  Recommend approval to continue with Chenoweth Law Firm for legal services passed with a motion by Scott Travis and a second by Shannon Medley.  

Ms. Jeanie Stevens        	Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis             	Yes 
Ms. Mary Ann Carden		Absent

ORDER # 97
Engine Rebuild Bus # 2016  
Bus # 2016 was purchased new in 2001 and has been one of the better buses of the fleet.  The mileage is currently at 188,274.0 and the bus is still in good shape.  

Rebuild Engine Kit:		$2,544.29
Resurface Cylinder Head:	$   112.75
Labor:				$3,680.00
Shop Supplies:		$     65.00
Haz. Waste			$     10.00
TOTAL:			$6,412.00

Motion Passed:  Approval of requested repairs for Bus # 2016 passed with a motion by Ms. Sandy Clevenger and a second by Shannon Medley.  

Ms. Jeanie Stevens        	Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis             	Yes 
Ms. Mary Ann Carden		Absent

ORDER # 98	
2012 Board of Education Meeting Dates 
Motion Passed:  Approval of fourth Monday’s at 6:30 p.m. for regular monthly meetings (with hopes of receiving board book by the Wednesday prior to meeting) and work sessions set for April 19, June 14, August 6, and October 11 (with the ability to add meetings as needed) passed with a motion by Scott Travis and a second by Shannon Medley.  

2012 Regular Monthly Meetings – 6:30
February 27			SCMS Media Center
March 26			SCHS Media Center
April 23			SCMS Media Center
May 21			SCHS Media Center (one week early due to Memorial Day)
June 25			SCMS Media Center 
July 23				SCHS Media Center
August 27			SCMS Media Center
September 24			SCHS Media Center
October 22			SCMS Media Center
November 26			SCHS Media Center
December 17			SCMS Media Center (one week early due to Christmas Eve)

2012 Work Sessions – 6:30
April 19		Taylorsville Elementary
June 14		Spencer County Elementary
August 6		Preschool
October 11		TES Media Center

Ms. Jeanie Stevens        	Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis             	Yes		 
Ms. Mary Ann Carden		Absent

ORDER # 99
Procedure 02.14 AP.2 Evaluation of Superintendent SECOND READING  
Although on the agenda for the second reading, we are advised against beginning until the start of 2012-2013 school year considering evaluation tools can’t be modified mid-year.  However, according to KDE, the tool is meaningful and meets the requirements of KDE as written in statute and administrative regulation.  
Motion Passed:  Approval of the second reading of Procedure 02.14 Evaluation of Superintendent to start 2012-2013 school year passed with a motion by Shannon Medley and a second by Scott Travis.  

Ms. Jeanie Stevens        	Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis             	Yes 
Ms. Mary Ann Carden		Absent

Order # 100
Policy 09.123 Absences and Excuses AGENDA COVER - SECOND READING  
Motion Passed:  Approval of the second reading of Policy 09.123 Absences and Excuses to begin immediately passed with a motion by Scott Travis and a second by Ms. Sandy Clevenger.  

Ms. Jeanie Stevens        	Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis             	Yes 
Ms. Mary Ann Carden		Absent

Order # 101
ACTION BY CONSENT  
Motion Passed:  Approval of consent items passed with a motion by Ms. Sandy Clevenger and a second by Shannon Medley.  

Ms. Jeanie Stevens        	Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis             	Yes		 
Ms. Mary Ann Carden		Absent

•	Approval of Board Minutes – December 19, 2011  
•	Orders of the Treasurer Reports  
•	School Financial Reports  
•	District and Food Service Reports  
•	Acknowledge Monthly Report and District Employees, Termination, Resignations, and Retirements  

Hillview Academy				Spencer County Preschool
		Brian Humphrey, IA				Melita Drake, IA

		Spencer County Elementary School		Spencer County High School
		Kathryn Beavin, Teacher, Rank 3			Misty Bailey, IA
								Dean Harris, Spanish Teacher, Rank 2

		Other
		Phillip Bruce, Emergency Certified Sub Teacher, Rank 4
		Katie Coots, Certified Sub Teacher, Rank 3
		Darren Edwards, Emergency Certified Sub Teacher, Rank 4

		Resignations
		Sarah Hickman, Certified Sub Teacher, eff.  1/6/2012
		Jessica Vose, Classified Sub Teacher, eff.  1/10/2012

•	Field Trips
FRYSC Field Trip:  Smile KY Dental – UofL
SCHS Baseball Beach Bash – Ft. Walton Beach – Spring Break
SCHS Honors Band at WKU – January 26-28, 2012
SCMS KUNA/Y-Club  Louisville, KY   March 4-March 6, 2012

•	Fundraiser Approvals  
SCMS Softball		Craft/Valentines Festival	Feb & March 2012
SCMS Baseball	Banner Sales for Outfield	Jan 24-Feb. 2012
SCMS Baseball	Candle Sales			Feb & March 2012
SCMS Band/Chorus	School Spirit Coffee		Feb & March 2012
SCMS Band/Chorus	Superior Discount Cards	March-April 2012
SCMS	6^th Grade	Market Foods Sales		May 2012
SCMS KUNA		Cupid Grams			Feb 9 – 14, 2012
SCHS FFA 		Dodge Truck Raffle		February 14, 2012
SCHS Football	Brantley Security		Feb-Dec. 2012 As Needed
Spanish		Valentines			Feb. 6-14, 2012
•	Non Resident Contracts  
o	Anderson County
o	Barren County
o	Nelson County

•	FRYSC School Assurance Certification 2013-2014  
•	Approval of Five-Year Soft Drink Vending Agreement  with Coke (Year-to-Year Contract)
•	KSBA 2012 Expenditures: approving expenditure reimbursement for Spencer County Board of Education.

COMMUNICATIONS  
Board Members  
 
•	Mr. Scott Travis asked about reviewing voting districts, and Mr. Adams advised that he has  requested information and should be hearing from county clerk’s office.

•	Ms. Sandy Clevenger shared a parent’s concern regarding a problem with data (such as behavior) not being entered into Infinite Campus in a timely manner.

•	Ms. Jeanie Stevens would like to have a student lead the Pledge before the start of each meeting, followed with prayer.  Mr. Scott Travis is in favor of both.  Jeanie Stevens would like for the Board Attorney to be consulted regarding doing this BEFORE meetings.  
   
WRITTEN COMMUNICATIONS

•	Review of Draft Budget Revenues and Expenditures   
Ms. Vicki Goodlett reviewed the draft budget for 2012-2013 with the Board and answered questions.     
•	Annual School Nutrition Review  - No discussion took place. 
•	Attendance Report  

Month Four  2011-2012 | | | |
| 2010-2011 | 2011-2012 | 2010-2011 | 2011-2012 | 2010-2011 | 2011-2012
| ADA | ADA | %ADA | %ADA | Membership | Membership
Kindergarten | 195.57 | 191.23 | 93.00 | 94.63 | 210.00 | 201.00
Grade 1 | 188.07 | 186.16 | 94.32 | 95.08 | 201.00 | 197.00
Grade 2 | 194.33 | 192.21 | 94.26 | 94.74 | 207.00 | 203.00
Grade 3 | 194.46 | 197.35 | 95.53 | 94.75 | 204.00 | 210.00
Grade 4 | 214.69 | 199.82 | 95.65 | 94.61 | 224.00 | 212.00
Grade 5 | 204.45 | 213.07 | 94.95 | 94.56 | 215.00 | 224.00
Grade 6 | 202.88 | 207.36 | 94.42 | 95.25 | 215.00 | 218.00
Grade 7 | 200.78 | 206.41 | 92.93 | 94.57 | 216.00 | 219.00
Grade 8 | 210.30 | 203.21 | 94.09 | 94.62 | 224.00 | 214.00
Grade 9 | 202.57 | 217.38 | 93.71 | 93.40 | 214.00 | 234.00
Grade 10 | 234.63 | 186.24 | 93.69 | 93.95 | 250.00 | 199.00
Grade 11 | 173.10 | 209.05 | 93.23 | 92.04 | 185.00 | 229.00
Grade 12 | 173.79 | 160.62 | 92.82 | 92.02 | 187.00 | 175.00
Grade 14 | | | | | |
TOTAL | 2589.62 | 2570.11 | 94.06 | 94.18 | 2752.00 | 2735.00

•	Bus Maintenance Report  
•	Building Inspections  
•	SBDM Minutes  
•	Donations  

ORDER # 102
EXECUTIVE SESSION PER KRS 61.810 Section 1, Subsection b
A motion was made by Ms. Sandy Clevenger and a second by Ms. Shannon Medley to go into Executive Session per KRS 61.810 Section 1, subsection b; “Deliberations on the future acquisition or sale of real property by a public agency, but only when publicity would be likely to affect the value of a specific piece of property to be acquired for public use or sold by a public agency;” Spencer County Board of Education will entertain a motion to enter into Executive Session to consider future acquisition of real property for the purpose of a new elementary school.  

Ms. Jeanie Stevens        	Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis             	Yes 
Ms. Mary Ann Carden		Absent

ORDER # 103
RETURN TO OPEN SESSION
No decisions were made during executive session.
A motion was made by Mr. Scott Travis and a second by Ms. Sandy Clevenger to return to open session.

Ms. Jeanie Stevens        	Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis             	Yes 
Ms. Mary Ann Carden		Absent

DIALOGUE AND FUTURE AGENDA TOPICS
•	 Voting Districts

ORDER #  104
MOTION TO MAKE AGENDA PART OF THE OFFICIAL BOARD MINUTES 
A motion was made by Ms. Shannon Medley and a second by Mr. Scott Travis to make the agenda dated January 23, 2012 part of the Board Minutes as if copied verbatim.

Ms. Jeanie Stevens        	Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis             	Yes 
Ms. Mary Ann Carden		Absent

ORDER # 105
ADJOURN BOARD MEETING  
A motion was made by Mr. Scott Travis and a second by Ms. Sandy Clevenger to adjourn meeting at 9:23 p.m.  

Ms. Jeanie Stevens        	Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis             	Yes 
Ms. Mary Ann Carden		Absent

_____________________________________
Jeanie Stevens, Chairperson

_____________________________________
Chuck Adams, Superintendent