Board Chair Price Smith called the meeting to order at 6:00 p.m.

The adoption of agenda

Order #521 - Motion Passed:  The adoption of agenda passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

GATTON ACADEMY OF MATHEMATICS AND SCIENCE CLASS OF 2026

• Grace Fulkerson

ALES BETA CLUB

• Camden Sidebottom, 4th Overall Recyclable Art

• Kinsley Ash, 4th Overall Drawing

ALES STLP

• Joel Hinton
• Laynee Dobson
• Kampbell McDowell
• Zane Seidl

HES ACADEMIC TEAM

• Adalee Farmer
• Carter Smith
• Kannon Smith
• Tamryn Miller
• Ayla Litton
• Peyton Claycomb
• Liam Austin
• Tatum Bewley
• Abbi Wise
• Sawyer Gallimore
• Brody Price
• Hayden Clifford
• Henry Cooper
• Sophia Nichols
• Reed Mills
• Delainey Coffman
• Luke Bernard
• Ella Cundiff
• Sadie Holbert
• Shelby Holbert
• Ava Williamson
• Lyndon Smith
• Angelica Dhans

LaRue Co. School District Retirees

• Theresa Banks
• Steve Clark
• David Dawson
• Carlene Gibson
• Amy Loyall
• Kathy Milby
• Courtney Murray
• David Noe
• David Raleigh
• Todd Rogers
• Wendy Tyree
• Jorge Venegas
• Becky Wease
• Rick Whobrey
• Sylvia (Sue) Williamson

SUPERINTENDENT’S REPORT ON PERSONNEL ACTIONS
May 2024

CERTIFIED NEW HIRES 24-25 (FOY)
Daniel Callahan - LCHS - Teacher
Rachel Cook - LCHS - Teacher
Stephanie Lay - LCMS - Teacher
Alex Patterson - LCMS - Principal
Roxye Sidebottom - LCHS - Teacher
Adryanne Warren - DIST - Superintendent

CERTIFIED RESIGNATIONS
Katie Hornback - LCHS - Teacher (EOY)
Logan McMahan - HES - Teacher (EOY)
Alex Patterson - LCMS - Assistant Principal (EOY)
Jennifer Thrasher - LCHS - Teacher (EOY)
Adryanne Warren - LCMS - Principal (EOY)

CERTIFIED RETIREMENT
Kathy Milby - HES - Teacher (EOY)
David Raleigh - DIST - Superintendent (EOY)
Todd Rogers - ALES - Teacher (EOY)

CLASSIFIED NEW HIRES
Pam Dosier - LCMS - Custodian
Micheal Jones - LCHS - Lead Custodian
Janella Sanders - HES - Part Time Instructional Assistant
Samara Woodruff - POCS - Food Service Manager

CLASSIFIED RETIREMENT
Theresa Banks - LCHS - Computer Lab Tech (EOY)
Wendy Tyree - HES - School Administrative Manager (EOY)
Rick Whobrey - ALES - School Administrative Manager (EOY)
Sylvia Williamson - ALES - Instructional Assistant (EOY)

CLASSIFIED RESIGNATIONS
Phil Fulkerson - DIST - Part Time Assistant Maintenance
Judy Kent - HES - PT Instructional Assistant
Erin Whittington - POCS - Food Service Manager

LEAVE WITHOUT PAY
Natalie Alexander - LCMS - 23 Days
Brandon Barlow - LCMS - 1 Day
Sandy Bell - BUS - 6 Days
Jessica Bingham - LCHS - 1 Day
Bridgett Clan - LCMS - 2.5 Days
Kristy Cambron - LCHS - 9 Days
Eli Gibson - ALES - 5 Days
Sue Gomez - HES - 1 Day
Connie Graham-Penalvert - 4 Days
Keeahna Greer - ALES - 32 Days
Kristi Harding - LCHS - 1 Day
Jamie Hines - POCS - 2 Day
David Masure - LCHS (through EOY)
Martha McCoy - HES - 5.5 Days
Andrea Morris - LCMS - 2 Days
Kerrie Parr - LCMS - 3.5 Days
China Pearman - LCHS - 17 Days
April Sholty - ALES - 4 Days
Jackie Tennyson - POCS - 2.5 Days
Preslie Tucker - POCS - 2 Days
Sue Williamson - ALES - 1 Day
Kaylee Willis - LCHS - 1.5 Days

COACH HIRES
Jay Edlin - LCHS - Assistant Girls Soccer Coach
Amanda Hite - LCHS - Assistant Girl/Boys Soccer Coach
Teresa Price - LCMS - Girls Basketball Coach
David Whitlock - LCMS - Girls Basketball Coach

NON RENEWALS
Mitzi Allen - HES
Amanda Beeler - LCMS
Kristy Cambron - LCHS
Karen Chelf - ALES
Austin Ciaburri - ALES
Helena Freedlund - LCMS
Heather Hack - ALES
Kourtnee Jackson - HES
Margaret Levitt - ALES
Victoria Lewis - HES
Darrien Liong - ALES
Kacey McBride - HES
Emily Miller - HES
Karen Miller - LCHS
Linda Miracle - ALES
Mary Lou Newton - HES
Kristina Noel - ALES
Mary Owen - HES
China Pearman - LCHS
Chris Price - DIST
Janella Sanders - HES
Denita Spies - HES
Connie Shawler - HES
Kristy Stillwell - ALES
Alana White - HES
Angie Yates - ALES

TEACHER TRANSFERS
Katelynn Kerr - HES to Special Ed Teacher -  LCMS (FY 24-25)
Kate McCubbin - LCHS to Special Ed Teacher - HES (FY 24-25)

• Audience Comments
• Board Comments / Updates

• POCS Proficiency Report - Karen Ward
• Attendance Report -Eric Allen
• Communications Report - Caleb Phelps
• Strategic Planning Report - Amanda Reed
• Superintendent's Activities & Comments - David Raleigh
• SBDM Reports     LCHS   LCMS   HES   ALES

Approval of Consent Agenda with the addition of item 6. A.

Order #522 - Motion Passed:  Approval of Consent Agenda with the addition of item 6. A. passed with a motion by Farrah Pruitt and a second by Ashley Reding.

Award Contract for the CHAMP Project, BG#24-031, to the Motz Group.  This is an updated contract.  See attached.

Approval of award for co-op pricing contract to The Motz Group for the synthetic turf base bid plus Alternates #1 Shock Pad, Alternate #2 Motz365 program, and Alternates #3, and #4.

Order #523 - Motion Passed:  Approval of award for co-op pricing contract to The Motz Group for the synthetic turf base bid plus Alternates #1 Shock Pad, Alternate #2 Motz365 program, and Alternates #3, and #4. passed with a motion by Farrah Pruitt and a second by Ashley Reding.

Updated BG1 for the LaRue County High School CHAMP Project, BG#24-031 

Consideration and Approval of the Revised BG1 for the LaRue County High School CHAMP Project, BG#24-031

Order #524 - Motion Passed:  Consideration and Approval of the Revised BG1 for the LaRue County High School CHAMP Project, BG#24-031 passed with a motion by Ashley Reding and a second by Farrah Pruitt.

Change Order #01 – add additional concrete between the home stands and the track (currently this section will be in gravel).  

Approval of the change order #1 for the LaRue County High School CHAMP Project, BG#24-031

Order #525 - Motion Passed:  Approval of the change order #1 for the LaRue County High School CHAMP Project, BG#24-031 passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

Pay App #1, please consider the attached pay application from Oheil Site Solutions in the amount of $240,300.00. Pay Application #1 is attached for your reference.

The approval of Pay Application #1 for the LaRue County High School CHAMP Project, BG#24-031

Order #526 - Motion Passed:  The approval of Pay Application #1 for the LaRue County High School CHAMP Project, BG#24-031 passed with a motion by Ashley Reding and a second by Dawn Conner.

Consider and approve awarding bid for Hot-Mix Asphalt Paving of Gravel Parking Lot Hodgenville Elementary School to Scotty's Contracting & Stone.

Award bid for Hot-Mix Asphalt Paving of Gravel Parking Lot Hodgenville Elementary School to Scotty's Contracting & Stone

Order #527 - Motion Passed:  Award bid for Hot-Mix Asphalt Paving of Gravel Parking Lot Hodgenville Elementary School to Scotty's Contracting & Stone passed with a motion by Joanna Hinton and a second by Dawn Conner.

The District received one bid from Pepsi for the beverage agreement.  See attached for last year's receipts from Pepsi.

In comparing the contracts (previous and current), the main difference would be a price increase from $1.50 per drink to a $1.75. 

Award beverage agreement bid to Pepsi

Order #528 - Motion Passed:  Award beverage agreement bid to Pepsi passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The special education department provides physical therapy to students with gross motor deficits. We currently contract with Accelerated Pediatric Therapy and would like to continue to do so. 

Approve the physical therapy contract with Accelerated Pediatric Therapy.

Order #529 - Motion Passed:  Approve the physical therapy contract with Accelerated Pediatric Therapy. passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

The special education department provides Occupational Therapy to our students with fine motor deficits and sensory needs. We currently contract with Affinity Therapeutic Solutions and would like to continue to do so. 

Approve the contract for Occupational Therapy Services with Affinity Therapeutic Solutions.

Order #530 - Motion Passed:  Approve the contract for Occupational Therapy Services with Affinity Therapeutic Solutions. passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The special education department provides Orientation and Mobility therapy to students who are visually impaired. We currently contract with On Track Orientation and Mobility and would like to continue doing so. 

Approve the contract with On Track Orientation and Mobility.

Order #531 - Motion Passed:  Approve the contract with On Track Orientation and Mobility. passed with a motion by Ashley Reding and a second by Dawn Conner.

The LaRue County Gifted and Talented committee met on April 17 to review and update the Gifted and Talented Services Parent Handbook.  Some updates and additional events were added to the timeline.  Clarifications were made for exiting Primary Talent Pool as well as qualification based on local norms.  

The approval of the revised Gifted and Talented handbooks

Order #532 - Motion Passed:  The approval of the revised Gifted and Talented handbooks passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

We would like to procure the services of EM Designs, LLC to provide a detailed Threat, Vulnerability, and Risk Assessment along with an Investment Justification specifically crafted for application of the COPS-School Violence Prevention Program and the BJA Stop School Violence grants.  The COPS grant is a competitive federal grant that awards up to $500,000 with a 25% match over 3 years.  Deadline for application is June 17.  The STOP grant is also a federal competitive grant that awards up to $2,000,000 with no required match.  Deadline for application is June 20.  This funding would be used to upgrade district-wide surveillance, electronic door access for all classrooms, and other security measures such as weapon detectors and window coverings.  The cost of EM Designs services is $5000 for both grants.  This is a one-time fee and should we not be awarded the grant(s) this year they will provide the same service next year for no additional cost.  Our surveillance vendor, who has already completed the extensive work of mapping all of our buildings and provided us with a detailed overview of the project has agreed to rebate $5000 from the project to cover the cost of EM Designs services.

Approval of the services of EM Designs in applying for the COPS and STOP grants.

Order #533 - Motion Passed:  Approval of the services of EM Designs in applying for the COPS and STOP grants. passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

Communicare provides school based mental health counseling to specified students in our school district.  They also provide education consultation services to staff for children receiving services from Communicare. LaRue County Schools does not get billed for any of the services provided.  Contractual Services Agreement is attached.

Mr. Claycomb has reviewed the contract and does not see any issues.

The approval of the MOU between Communicare and LaRue Co. Schools for the 24-25 school year

Order #534 - Motion Passed:  The approval of the MOU between Communicare and LaRue Co. Schools for the 24-25 school year passed with a motion by Dawn Conner and a second by Ashley Reding.

See attached for new Athletic Director Assistant job description.

Approve Athletic Director Assistant Job Description as presented.

Order #535 - Motion Passed:  Approve Athletic Director Assistant Job Description as presented. passed with a motion by Ashley Reding and a second by Joanna Hinton.

Due to the recently passed legislation related to truancy (HB 611) and demands of the School Safety and Resiliency Act (SB 1, 2019), the workload has increased exponentially for the Director of Student Services (DSS), who currently assumes the role of DPP and also serves as the district's School Safety Coordinator.

For these reasons, the job title and description of the DSS needs to be revised to reflect that of an additional Assistant Superintendent position with a comparable stipend.

The position Director of Student Services would be changed to Assistant Superintendent of Student Services. Stipends for DSS ($6500) and School Safety Coordinator ($4000) would be removed from the salary schedule and used to help fund the stipend for the Assistant Superintendent of Student Services.

A copy of the revised job description is attached for your review (blue font = proposed new language, red font w/strikethrough = language proposed to be removed, black font = unchanged language)

Approval of the job description for the position of Assistant Superintendent of Student Services

Order #536 - Motion Passed:  Approval of the job description for the position of Assistant Superintendent of Student Services passed with a motion by Farrah Pruitt and a second by Dawn Conner.

ISSUE:  LaRue County Public Schools needs to surplus 15 cafeteria tables at Abraham Lincoln Elementary, 25 cafeteria tables at Hodgenville Elementary, and 30 cafeteria tables at LaRue County Middle School.

BACKGROUND:  We purchased new cafeteria tables that will be installed over the summer and we need to surplus the old ones, there are some departments within the school system who would like some. We will be offering some to other school districts as well. The list of fixed asset tables is attached. 

The board authorize the surplus of cafeteria tables at Abraham Lincoln Elementary, Hodgenville Elementary, and LaRue County Middle School.

Order #537 - Motion Passed:  The board authorize the surplus of cafeteria tables at Abraham Lincoln Elementary, Hodgenville Elementary, and LaRue County Middle School. passed with a motion by Dawn Conner and a second by Farrah Pruitt.

Surplus all current fencing, the current track, and the scoreboard from the stadium for the CHAMP project. All contents will be disposed.  All metal will be scrapped.

The approval to declare all current fencing, the current track, and the scoreboard from the stadium for the CHAMP project as surplus. All contents will be disposed.

Order #538 - Motion Passed:  The approval to declare all current fencing, the current track, and the scoreboard from the stadium for the CHAMP project as surplus. All contents will be disposed. passed with a motion by Ashley Reding and a second by Farrah Pruitt.

Approve Extended Days and Extra Service (Stipend) Schedule as presented.

Order #539 - Motion Passed:  Approve Extended Days and Extra Service (Stipend) Schedule as presented. passed with a motion by Dawn Conner and a second by Ashley Reding.

Insurance Premium Comparison for the 2025 renewal term.

*NOTE: at the bottom of the comparison you will see the Blanket Limit Property Increase and the Workers Comp Experience Modifier increase. An optional quote for a Property Buy Down Deductible and options to increase the Cyber Liability Limit is also included.

See attached for an updated Premium Comparison.  The updated comparison includes a reduction in Business Auto of $8,998 (taking all buses over 5 years old from full coverage to liability coverage). 

The approval of the Property Insurance for FY2025 at the updated premium cost of $486,201.40

Order #540 - Motion Passed:  The approval of the Property Insurance for FY2025 at the updated premium cost of $486,201.40 passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

According to policy 09.15 all student fees and charges dues shall be adopted by the Board, including any student activity fees or membership dues, and remain in place until modified or removed by Board resolution.

Attached is the updated FY2024-FY2025 Student Dues & Fees Schedule with changes noted.

The approval of the Student Dues & Fees Schedule for FY2024-2025

Order #541 - Motion Passed:  The approval of the Student Dues & Fees Schedule for FY2024-2025 passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Attached are three options of Salary Schedules for FY 2025.

Approve the Salary Schedules option #3, 6.5% increase in Classified Salary Schedule, 4.6% in Certified Salary Scale, 4% for all classified hourly employees PLUS an additional $1.50 for specified areas (specifically areas that have not received a significant increase in the last three years), for FY2025

Order #542 - Motion Passed:  Approve the Salary Schedules option #3, 6.5% increase in Classified Salary Schedule, 4.6% in Certified Salary Scale, 4% for all classified hourly employees PLUS an additional $1.50 for specified areas (specifically areas that have not received a significant increase in the last three years), for FY2025 passed with a motion by Farrah Pruitt and a second by Ashley Reding.

Approve FY2025 Extended Days & Extras Services Schedule and Extra Duties Schedule

Order #543 - Motion Passed:  Approve FY2025 Extended Days & Extras Services Schedule and Extra Duties Schedule passed with a motion by Ashley Reding and a second by Dawn Conner.

The approval of the FY 2025 Tentative Budget as presented

The approval of the FY 2025 Tentative Budget with option #3 salary schedules as presented

Order #544 - Motion Passed:  The approval of the FY 2025 Tentative Budget with option #3 salary schedules as presented passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

Approve the FY2025 Tentative Food Service Budget at presented.

Approve FY2025 Tentative Food Service Budget

Order #545 - Motion Passed:  Approve FY2025 Tentative Food Service Budget passed with a motion by Dawn Conner and a second by Farrah Pruitt.

Award the LaRue County High School auditorium bid for audio, lighting, and projection to JCA Media for $221,495.90.

Award the LaRue County High School auditorium bid for audio, lighting, and projection to JCA Media for $221,495.90.

Order #546 - Motion Passed:  Award the LaRue County High School auditorium bid for audio, lighting, and projection to JCA Media for $221,495.90. passed with a motion by Ashley Reding and a second by Farrah Pruitt.

The breakdown for individual fields is $206,000 for baseball and $84,000 for softball.  For the 25-year warranty, the full LED Retrofit is required.  this includes changing out all pole top filters and using MUSCO's "standard" LED fixtures.

Full Retrofit for BB/SB Estimates:

BB w/install = $265,000.00 - $290,000.00

SB w/install = $115,000.00 - $120,000.00

Show-Light adder BB/SB

BB/SB = $25,000.00 - $30,000.00

Approve the Lighting for Fields BB/SB Retrofit #233233 Quote

Order #547 - Motion Passed:  Approve the Lighting for Fields BB/SB Retrofit #233233 Quote passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

Per KRS 160.560 and 702 KAR 3:080, it is the duty of each local board of education to bond their board treasurer and any other school employee who is responsible for board of education funds. 

Approval of the Performance Bond for Jessica Castenir, Board Treasurer, for the penal sum of $400,000; Amy Fortner for the penal sum of $300,000; and Cassandra Matthews for the penal sum of $300,000

Order #548 - Motion Passed:  Approval of the Performance Bond for Jessica Castenir, Board Treasurer, for the penal sum of $400,000; Amy Fortner for the penal sum of $300,000; and Cassandra Matthews for the penal sum of $300,000 passed with a motion by Dawn Conner and a second by Farrah Pruitt.

ISSUE:  Renew the agreement between LaRue County Schools Foodservice and LaRue County Head Start.

BACKGROUND:  We started catering meals for Head Start in the 2017-2018 School Year; they have always paid us in a timely manner. Nicole Burchell, Nutrition Coordinator for Head Start has asked me to cater meals for them again for the 2024-2025 School Year. 

Approval to renew the agreement between LaRue County Schools Foodservice and LaRue County Head Start

Order #549 - Motion Passed:  Approval to renew the agreement between LaRue County Schools Foodservice and LaRue County Head Start passed with a motion by Ashley Reding and a second by Dawn Conner.

Approve Zion Consulting Group, to remove the cabinets and paint the middle school MSD room and do some work on the LCMS courtyard.

Approve Zion Consulting Group, to remove the cabinets and paint the middle school MSD room and do some work on the LCMS courtyard.

Order #550 - Motion Passed:  Approve Zion Consulting Group, to remove the cabinets and paint the middle school MSD room and do some work on the LCMS courtyard. passed with a motion by Dawn Conner and a second by Ashley Reding.

On Wednesday, May 8 LaRue County Schools dismissed one hour early due to the threat of severe weather.

Approve the amended calendar to reflect a one-hour early dismissal on May 8, 2024

Order #551 - Motion Passed:  Approve the amended calendar to reflect a one-hour early dismissal on May 8, 2024 passed with a motion by Farrah Pruitt and a second by Ashley Reding.

The motion to recess as the LaRue County Board of Education and convene as the LaRue County Finance Corporation

Order #552 - Motion Passed:  The motion to recess as the LaRue County Board of Education and convene as the LaRue County Finance Corporation passed with a motion by Dawn Conner and a second by Joanna Hinton.

The annual election of LaRue County School District Finance Corporation Officers

The approval of the LaRue County School District Finance Officers as follows:
Chairman: Joanna Hinton
Vice Chair: Farrah Pruitt
Treasurer: Jessica Castenir
Secretary: Adryanne Warren
Directors: Dawn Conner, Ashley Reding and Price Smith

Order #553 - Motion Passed:  The approval of the LaRue County School District Finance Officers as follows: Chairman: Joanna Hinton Vice Chair: Farrah Pruitt Treasurer: Jessica Castenir Secretary: Adryanne Warren Directors: Dawn Conner, Ashley Reding and Price Smith passed with a motion by Price Smith and a second by Farrah Pruitt.

The motion to recess as the LaRue County Finance Corporation and reconvene as the LaRue County Board of Education

Order #554 - Motion Passed:  The motion to recess as the LaRue County Finance Corporation and reconvene as the LaRue County Board of Education passed with a motion by Price Smith and a second by Dawn Conner.

The adjournment of this meeting of the LaRue County Board of Education

Order #555 - Motion Passed:  The adjournment of this meeting of the LaRue County Board of Education passed with a motion by Farrah Pruitt and a second by Dawn Conner.